Payment Transmittal Letters: Examples & Templates
Letter #1: Payment for [Services/Goods] - Invoice #[Invoice Number]
Please find enclosed a check for $[Amount] as payment for [Services/Goods] as detailed in invoice #[Invoice Number]. Thank you for your prompt and professional service.
Letter #2: Payment Enclosed: [Company Name] - Account #[Account Number]
Enclosed is our payment of $[Amount] for account #[Account Number] with [Company Name]. This payment covers [Details of what the payment covers].
Letter #3: Payment for [Services Rendered] - Check #[Check Number]
Please accept the enclosed check #[Check Number] in the amount of $[Amount] as payment for [Services Rendered] on [Date]. We appreciate your excellent work and look forward to future collaborations.
Letter #4: Payment Enclosed: Full Settlement of Doe Corp. Account for Construction Services
Enclosed is our payment of $[Amount] to fully settle our account with Doe Corporation. This covers all construction services provided from July to September 2018. Thank you for your excellent work on our new offices.
Letter #5: Payment for Doe Account #555
Enclosed is my personal check for $[Amount], dated [Date], to be applied to my Doe account #555. Please send an updated invoice reflecting the current balance. Thank you for your prompt attention to this matter.
Letter #6: April Payment for Garbage Services - Account #123
Enclosed please find [Your Company Name]'s check for $[Amount] for April's garbage services under account #123. We're pleased with the service and would like to discuss renewing our contract. Please call me to schedule a meeting.
Letter #7: Payment for Invoice #[Invoice Number] - [Service Description]
We are enclosing a check for $[Amount] in payment of invoice #[Invoice Number] for [Service Description]. Thank you for your prompt and professional service.
Letter #8: Final Payment for Project #[Project Number] - [Project Name]
Please find enclosed our final payment of $[Amount] for project #[Project Number], [Project Name]. We appreciate your hard work and dedication to this project and are pleased with the results. Thank you.
Letter #9: Overdue Payment for Account #[Account Number]
We apologize for the delay in payment for account #[Account Number]. Enclosed please find a check for $[Amount], which covers the outstanding balance plus any applicable late fees. We value your business and appreciate your understanding.
Letter #10: Partial Payment for Invoice #[Invoice Number]
We are making a partial payment of $[Amount] towards invoice #[Invoice Number]. The remaining balance of $[Amount] will be paid by [Date]. Thank you for your patience and flexibility.
Letter #11: Advance Payment for [Service Description]
Enclosed is an advance payment of $[Amount] for [Service Description] scheduled to begin on [Date]. We look forward to working with you and appreciate your confirmation of receipt.
Letter #12: Refund Request for Order #[Order Number]
I am requesting a refund of $[Amount] for order #[Order Number] due to [Reason for Refund]. I have attached a copy of the receipt for your reference. Please process the refund as soon as possible.
Letter #13: Payment for [Membership/Subscription] Renewal
I am enclosing a check for $[Amount] to renew my [Membership/Subscription] with [Organization Name]. Please confirm receipt of payment and update my account accordingly.
Expert Tips
- Clear Subject Line: State the purpose (e.g., "Payment for Invoice #1234").
- Include Details: Mention invoice/account number, amount, date, etc.
- Express Appreciation: Thank the recipient for their service (if applicable).
- Be Professional: Use clear, concise language.
- Proofread Carefully: Double-check for errors before sending.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own transmittal letter effectively:
Sample Sentences
- Regarding: Payment on Account #123-1234, John Doe
- RE: Partial payment of February invoice
- Subject: Transmittal of Payment for Agricultural Equipment Purchased on September 8, 2018
- Subject: Dispute payment for Invoice #1234, John Doe
Key Phrases
- Attn: John Doe
- Complete Payment
- Full Payment
- Payment for Invoice #1234
- Payment for March Services
- Subject: Partial Payment and Memo
Sample Sentences
- Enclosed please find my check for $3,000.00. This is payment in full for janitorial services in our office building for July.
- Attached is our check for $3,700.00 as a partial payment on our real estate contract. This amount reflects the two percent discount for payment before the first of the month.
- The enclosed check is payment in full ($45,340.00) for the agricultural equipment we purchased on August 29, 2018 (invoice #123).
- Attached is my check for $2,357.00, which is partial payment on invoice #12345.
- The attached check is our final payment on loan #123.
Key Phrases
- advance payment
- enclosed is a check
- payment on fees owed
- for invoice #555
- for your processing
- leaves a balance of
- our final payment
- payment in full
- price we agreed to
- should cover the balance
- only a partial payment
- to cover the cost of
- to pay for last month's services
- purchased from you
- will reduce our balance to
Sample Sentences
- I spoke with one of your staff on the phone yesterday concerning my account. He said you had not received my payment for May. As I went through my records, I found that I had sent check #123 for $67.00 to you on April 27, but it has not cleared the bank yet. It is either in your office or lost in the mail. In the meantime, I have stopped payment on the check and I have enclosed a replacement check to bring my account up to date.
- The attached check for $575.00 is our rent check for July, less the amount we paid for emergency plumbing repairs last month ($372.50). You will recall that we discussed the problem over the phone, and you authorized me to call the plumber and do whatever was necessary to get the toilet repaired. I have attached the itemized bill from Doe Plumbing.
- Thank you for the prompt delivery of our new equipment. Enclosed is my payment in full for invoice #123.
- The payment is $130.50 short because I am disputing the Doe Postal Service shipping charge of $238.00. The supervisor at the local Doe office says that the rate should only be $107.50 (see attached memo).
- We are very happy with the new equipment. Thanks!
Key Phrases
- appreciate your patience
- attached memo you sent
- because of temporary difficulties
- by the end of the month
- challenging the late fee
- does not reflect
- if there is an error
- memo indicating
- never processed the check
- plan to pay off the balance
- should be the final payment
- thank you for your help
- thanks for your cooperation
- the initial payment did not
- this covers the last two charges
- will find a difference
Get Free Handcrafted Transmittal Letters
Get high-quality, manually written letters by experts at WriteExpress.com
