Streamline Your Document Review Process: 14+ Transmittal Letter Templates & Examples
Letter #1: Request for Proposal Review and Approval
I am submitting the attached proposal for [Project Name] for your review and approval. Please thoroughly examine the details outlined in Section [Section Number] regarding [Specific Aspect]. Your feedback is crucial before we proceed to the next stage. Kindly provide your input by [Date].
Letter #2: Urgent: Review of Client Agreement
I have attached a revised client agreement for [Client Name]. Please prioritize reviewing the changes made to [Specific Sections or Clauses] and confirm your approval by [Date]. This is time-sensitive due to the upcoming project deadline.
Letter #3: Request for Edits on Marketing Presentation
The attached marketing presentation for [Product/Service Name] needs your expert touch. Please review the content, visuals, and overall flow. Your suggested edits are invaluable for ensuring a successful client pitch on [Date]. Kindly provide your feedback by [Date].
Letter #4: Submit Draft for Review and Feedback
Please review the attached advertising proposal draft. Your feedback is valuable before finalizing it for our client's April 15 deadline. Please send your suggestions by [date].
Thank you for your assistance.
Letter #5: Request Review of Lease Agreement
Attached is the lease agreement draft for [Rental Property Name]. Please review it for completeness and grammar. I would appreciate your feedback by [Date]. Thank you for your help.
Letter #6: Request Review of Meeting Minutes
Attached are the minutes from our last agency meeting. Please review them for accuracy and note any changes. Sign in the provided space and return them by [Date] at [Time]. Thank you for your insights.
Letter #7: Manuscript Submitted for Review
I have attached my manuscript, "[Manuscript Title]," for your review. Your expert feedback is invaluable as I prepare it for submission to [Publication/Conference]. I would appreciate your comments by [Date].
Letter #8: Website Design Mockup for Feedback
Please find attached the initial mockup for the [Website Name] redesign. I value your input on the layout, color scheme, and overall user experience. Please share your thoughts by [Date].
Letter #9: Financial Report for Verification
Attached is the financial report for [Quarter/Year]. Kindly review the figures for accuracy and completeness. If you have any questions or discrepancies, please notify me by [Date].
Letter #10: Technical Document for Editing
I am sending you the technical documentation for [Product/Service Name]. Please review it for clarity, accuracy, and any necessary updates. Your edits are needed by [Date].
Letter #11: Legal Brief for Revision
Enclosed is the legal brief for [Case Name]. Please review it carefully and suggest any revisions or additions. Your input is essential before filing it with the court on [Date].
Letter #12: Press Release for Approval
Attached is the draft press release announcing the launch of [Product/Service Name]. Please review and approve it before distribution to media outlets on [Date].
Letter #13: Research Proposal for Comments
I am submitting my research proposal, titled "[Research Proposal Title]," for your feedback. I value your insights on the research design, methodology, and potential outcomes. Please provide your comments by [Date].
Letter #14: Grant Application for Review
Please review the attached grant application for [Grant Name]. Your expertise will be crucial in refining the proposal before the submission deadline on [Date].
Letter #15: Curriculum Vitae for Proofreading
I have attached my updated curriculum vitae (CV). Would you kindly proofread it for any grammatical errors or inconsistencies? Your assistance is greatly appreciated.
Expert Tips
- State the Goal: Clearly explain what you need (review, correction, approval).
- Set a Deadline: Specify the due date for feedback or action.
- Express Gratitude: Thank the recipient for their time and expertise.
- Attach & Name: Securely attach the document with a clear file name.
- Double-Check: Proofread for errors before sending.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own transmittal letter effectively:
Sample Sentences
- Attached is a copy of the final Smith contract for your initials.
- In response to recent litigation, we have developed a new company policy concerning sexual harassment. The policy statement is attached to this letter.
- Enclosed in this package you will find the Employee Handbook, which discusses general company policies and benefits.
- We have made the changes you requested in the new training manual and have corrected the spelling and punctuation errors. It is now ready for final approval before going to the press.
- Attached for your information is a copy of the Smith contract that we recently negotiated.
Key Phrases
- addressed the potential problems
- attached is a copy of
- attached policy regarding
- clarifies company policy regarding
- discusses policies concerning
- enclosed is a copy of
- enclosed with this letter
- final version of the contract
- for you to initial
- have reviewed the document
- have corrected the errors you noted
- in this package you will find
- made the necessary changes
- make suggestions for changes
- please review the attached
- ready for final approval
- recent alterations that need to be
- recently negotiated contract
- response to recent company policy
- reviewed for errors
- updated version of
- updates health benefits
Sample Sentences
- Please circulate this policy in the accounting department for everyone to read. After you have read it, sign after your name on the last page and pass it to the next person on the list.
- I need you to initial the contract in the box on the last page.
- I am sending this document for your information only. No action is required on your part.
- Please read the handbook and become familiar with company policies, especially the "no tolerance" policies, for which employees can be immediately terminated.
- Having made all the changes you requested in the previous draft, we are now ready for you to check the work and give it your final approval.
Key Phrases
- after you have read it
- any necessary changes
- become familiar with these policies
- before we can continue
- check the second draft
- circulate this among the members of
- confidential information
- for your information only
- for everyone to read
- initial the contract where indicated
- made all the changes
- make suggestions on how
- need your final approval
- pass it to the next person on the list
- please initial the last page
- redline this copy and return
- to continue the process
- your final approval
Sample Sentences
- Thanks for checking the document for me. If you can return it to me by the end of the week, I will appreciate it very much.
- After everyone has signed the policy, please carry it back to my office personally. I would like to have it by the end of the week.
- Thanks for taking care of this for me.
- I know this is inconvenient, but it really needs to be done as quickly as possible.
- Thanks for your helpful comments and suggestions.
- The legal department has made it clear that individuals violating the "no tolerance" rules will be terminated. Please, therefore, be sure that you read and understand the policy. If you have questions or concerns, contact my office or the legal department.
Key Phrases
- appreciate your comments
- as quickly as possible
- carry it back personally
- contact me if there are any
- expedite the reading
- for taking care of this
- for checking the document
- if there are questions
- must get this right
- needs to be done
- please return it by
- put it in my mailbox
- return by Thursday
- thanks for your help
- the sooner you sign it
- would like to have it
- your helpful suggestions
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