Contract Transmittal Letter Examples & Templates for Legal Documents
Letter #1: Purchase Agreement Enclosed for Review and Signature
Please find enclosed the purchase agreement for the sale of your home. To confirm our understanding of the terms, please initial each line and sign at the bottom.
Your prompt cooperation is appreciated as we aim for a closing date in [timeframe].
Letter #2: Review and Revise Draft Contract
Enclosed is the first draft of the proposed contract between [Company A] and [Company B]. Kindly review for compliance with state law and make any necessary changes directly on the draft.
Please return the revised draft by [date]. Your assistance is greatly appreciated.
Letter #3: Second Draft of Contract with Comments
Attached is the second draft of the [contract name] contract with my comments highlighted. While most comments are minor revisions, paragraphs B(1) and D(2)(A) require further attention.
Please address my concerns and aim to finalize the contract by [date]. Feel free to fax any revisions for faster communication.
Letter #4: Final Contract Enclosed
Please find enclosed the final, signed version of our contract for your records.
We appreciate your prompt attention to this matter and look forward to a successful partnership.
Letter #5: Counteroffer to Purchase Agreement
Thank you for your offer on [Property Address]. We have reviewed it and are submitting a counteroffer with the enclosed terms.
Please review the counteroffer carefully and let us know your decision by [Date].
Letter #6: Lease Agreement for Review
Enclosed is the lease agreement for [Property Address]. Please review the terms and conditions carefully.
If you have any questions or require clarification on any points, don't hesitate to ask.
Once you've reviewed the agreement, please sign and return it by [Date].
Letter #7: Request for Contract Amendment
We are requesting an amendment to the existing contract between [Company A] and [Company B] dated [Date].
The proposed amendment is attached for your review. The changes are outlined in detail and reflect our recent discussions.
Please review the amendment and let us know your decision by [Date].
Letter #8: Contract Termination Notice
In accordance with Section [Section Number] of the [Contract Name] contract dated [Date], this letter serves as formal notice of termination.
The termination will be effective on [Date]. We appreciate our past business relationship and wish you all the best.
Letter #9: Notice of Contract Breach
This letter serves as formal notice of a breach of contract regarding [Contract Name] dated [Date].
Specifically, the breach involves [Details of Breach]. We request that you rectify the breach immediately.
Failure to do so may result in legal action. Please contact us by [Date] to discuss resolution.
Letter #10: Contract Extension Offer
We are pleased to offer you an extension of the [Contract Name] contract, which is set to expire on [Date].
The proposed terms of the extension are outlined in the attached document. Please review them carefully.
If you are interested in extending the contract, please sign and return the attached document by [Date].
Letter #11: Request for Contract Mediation
We are formally requesting mediation regarding the dispute over [Contract Name] dated [Date].
We believe that mediation is the best way to resolve this issue amicably and efficiently. We have already selected [Mediator Name] as our preferred mediator.
Please let us know if you agree to mediation and if you have any objections to our choice of mediator.
Letter #12: Notice of Intent to Sue for Breach of Contract
This letter serves as formal notice of our intent to file a lawsuit for breach of contract regarding [Contract Name] dated [Date].
Specifically, the breach involves [Details of Breach]. We have made multiple attempts to resolve this issue amicably, but to no avail.
We will proceed with legal action unless you rectify the breach within [Number] days of receiving this notice.
Expert Tips
- Clearly state the purpose of the letter and the enclosed contract.
- Use concise and professional language.
- Specify any required actions from the recipient, such as signing or reviewing the contract.
- Include relevant deadlines or timelines.
- Offer contact information for further communication or clarification.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own transmittal letter effectively:
Sample Sentences
- Enclosed is the Smith contract which we are now submitting for your review.
- Attached to this cover letter is a draft of the contract for your review and comments.
- Enclosed is your signed copy of the final contract.
- Attached is a revised version of the contract, modified according to our discussions on August 23, 2018, and now ready for final signatures.
- Enclosed is your Doe Mutual Title insurance policy #12345, covering the property located at 1600 Main Street in Springfield, Kansas, 12345.
Key Phrases
- attached is a draft copy
- contract we are submitting
- contract to be reviewed
- copies that need your signature
- enclosed you will find
- for your approval
- for your review
- review and comment
- revised version of the contract
- the copy I agreed to send
- the attached copy of the contract
- to approve the enclosed contract
Sample Sentences
- The contract is in three parts. Each part needs to be signed in the signature block at the end, and each page needs to be initialed at the bottom.
- This is a draft document only. Please redline this copy and make any changes or corrections that you feel are necessary.
- If you agree to the contract as presently worded, including the revisions and modifications inserted yesterday, please sign the instrument, notarize the signatures, and return it to our office by certified mail.
- Keep this insurance policy in a safe place with your other important papers.
- Please review the lease agreement carefully, and if it is satisfactory, sign in the signature block at the end of each of the two copies. You may take possession as soon as I have my copy in hand, along with the security deposit.
Key Phrases
- accept the report as accurate
- contract in its present form
- draft document
- have your signature notarized
- if you agree with
- if it is satisfactory
- initial each page
- make a copy if needed
- make the necessary changes
- meet with your approval
- needs corrections
- parts one (1) and two (2) must be
- redline this copy
- return it to our office by Friday
- review and return
- sign where indicated
- sign on the specified line
- signed copy of the final contract
Sample Sentences
- We are very happy with the progress of the negotiations and the wording of the contract as it now stands. We would like to finalize these arrangements as soon as possible. We hope you can return the draft by Friday, July 23, 2019.
- To finalize the sale, please return the document to us by certified mail within three working days.
- It has been good working with you. If we can do business again, please let me know.
- It has been a pleasure working with you. If you have any questions or further real estate needs, please let me know.
- Thanks again for thinking of Doe Associates for your management consulting needs. We are ready to go to work as soon as you return the contract.
Key Phrases
- any further needs
- appreciate your business
- as soon as you have finished reviewing
- as it now stands
- by the end of this week
- by certified mail
- finalize these arrangements
- finalize the sale
- if you have any questions
- make a copy for your records
- please return the signed contract
- pleasure working with you
- return the original
- signature verifying
- stamp of approval
- thank you for your cooperation
- when you have looked over the material
- will get to work as soon as
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