Announcing Changes: Policy & Fee Update Letter Examples & Templates
Letter #1: Important Update Regarding Service Fees
We are writing to inform you of an upcoming adjustment to our service fees. Starting [date], our standard service fee will increase from $[current fee] to $[new fee]. This change is necessary to maintain the high quality of service you expect from us. We value your business and appreciate your understanding.
Letter #2: Fee Adjustment Notification
Due to rising operational costs, we will be adjusting our fee for [service/product] from $[current fee] to $[new fee] effective [date]. We remain committed to providing you with exceptional value and service. Thank you for your understanding.
Letter #3: Upcoming Change in Late Fee Policy
Starting [date], our late fee policy will be updated. The new late fee will be $[new fee] for every [period] past the due date. We understand that circumstances may arise, and we encourage you to contact us if you anticipate any difficulties in making timely payments.
Letter #4: Important Notice Regarding Account Maintenance Fees
We are writing to inform you of an upcoming change to our account maintenance fees. Beginning [date], a monthly maintenance fee of $[fee amount] will be applied to accounts with a balance below $[minimum balance]. This change allows us to continue providing you with the best possible banking services. Thank you for your understanding.
Letter #5: Policy Change Announcement
Effective [date], we will be implementing a new policy regarding [policy change]. This change is designed to [reason for change]. We encourage you to review the updated policy details on our website or contact us directly if you have any questions. Thank you for your continued support.
Letter #6: Enhancing Your Experience with Policy Updates
To better serve you, we will be updating our [policy area] policy on [date]. These changes are designed to improve your overall experience and streamline our processes. Please take a moment to review the updated policy on our website or contact us with any questions.
Letter #7: Introducing a New Subscription Tier
We are excited to announce the launch of our new subscription tier, [tier name], on [date]. This tier offers enhanced benefits and features to meet your evolving needs. To learn more about this new option and its pricing, please visit our website or contact our customer support team.
Letter #8: A Price Adjustment at [Your Company Name]
Due to the rising costs of materials and labor, we will be adjusting our prices on [date]. We understand that price changes can be frustrating and we want to assure you that we are committed to providing you with the best possible products and services. Please don't hesitate to contact us with any questions or concerns.
Letter #9: Enhancing Your [Service/Product Name] Experience
Starting [date], we will be implementing a small price adjustment to enhance your [service/product name] experience. This change will allow us to invest in new features and technologies to better serve you. We appreciate your understanding and continued support.
Letter #10: Membership Fee Update
We are writing to inform you of a modest increase in our membership fees, effective [date]. This adjustment will enable us to continue offering the same high-quality services and benefits you have come to expect from us. We are grateful for your loyalty and look forward to serving you for years to come.
Expert Tips
- State the change clearly and concisely: Get straight to the point and avoid jargon.
- Explain the reason for the change: Transparency helps foster understanding and acceptance.
- Emphasize the positive impact: If applicable, highlight how the change benefits the recipient.
- Provide alternatives or options: Offer solutions to mitigate any negative impact on the recipient.
- Express appreciation for their understanding: Thank them for their business and continued support.
Write Unique and Personalized Letters: A Step-by-Step Guide
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Sample Sentences
- In order to continue offering the lowest prices on the market, effective July 1, Doe Corporation will send orders only on the first and the fifteenth of each month. This change means you must plan ahead to get those special prices on your bulk orders.
- We regret having to make this announcement, but because our suppliers have increased their prices, we are forced to do likewise. Our commercial tables will now cost $350 each.
- Good news! We are delighted to inform you that we no longer require a $100 minimum purchase per order. We will now accept orders as small as $50.
- Due to our recent merger with the Doe Corporation, the board has voted to raise the prices on our entire stock. We hope that this change is only temporary.
- We send this letter to inform you that beginning January 1, we will charge a $25.00 processing fee for any order to be filled within seven days. Although we understand that any price change can be a burden, we need to make this change in order to continue to keep the rest of our prices low.
- Effective at the start of next year's contract renewal, you must begin paying for the gas and electricity used in your apartment; however, because of this increase in your cost of living, I will not raise rent this coming year.
- Because you were recently involved in an automobile accident that proved to be your fault, we must raise your premium rate. Please come to our office at your convenience this month so we can make the necessary changes in your policy.
- In order to cut the costs of running our recreation center and to save you money, the snack bar will now be opened from 12:00 p.m. to 4:00 p.m., instead of from 10:00 a.m. to 5:00 p.m. Sorry for the inconvenience.
- In order to avoid raising interest rates on checking accounts having a monthly balance of less than $1,000, we are increasing some processing costs. Effective March 1, we will process your first ten personal checks at no cost each month. We will charge one dollar for each additional check thereafter. Furthermore, we will now deduct $1.50 from your account for each transaction made at an automatic teller that does not belong to this bank.
Key Phrases
- after carefully considering all the options
- are pleased to inform you that
- effective from the beginning of
- has been one change in policy since
- hope that this change will be temporary
- in order to continue to
- in order to cut the costs of
- in order to keep our prices low
- in order to maintain our
- in order to avoid
- in order to keep costs in line with
- increased production costs have made it necessary to
- inform you that beginning on
- market forces dictate that
- need to make this change in order to
- new policy which will enable us to better serve you
- there seems to be no alternative to
- we find ourselves obliged to
- we held off as long as we could but
- we regret having to
- we find ourselves in a position where
- we have been forced to
- we are delighted to announce that
Sample Sentences
- In spite of this change, we can still offer you lower overall costs than many of our competitors, and we will always give you the highest quality products.
- Even though we have raised our prices, we want you to know that we remain dedicated to making your work environment as clean and comfortable as possible.
- Please understand that we want to serve every customer to the best of our ability, and because we have increased the price of our commercial tables, we now offer a one-year free warranty on them.
- Although the change in your policy will mean that your insurance will cost more, we will continue to offer you full coverage and convenient service.
- Now you no longer need to scramble to find enough customers to fill that $100 minimum order. We think you will be able to fill the $50 minimum order more easily.
- Keep in mind that these changes will ensure that the interest rate on your account will remain steady. Also, remember that if you keep more than $1000 in your account, we will waive the above-mentioned fees.
Key Phrases
- always offer the highest quality
- always difficult to make a change but
- can still offer you
- commitment to quality remains
- continue to offer you
- customer service representatives happy to answer your questions
- dedication to serving our customers is unchanged
- have held our prices steady for the past
- have extended our warranty period to
- help us serve your needs more efficiently
- in spite of this change
- is our first price increase in
- lower overall costs than
- maintain our reputation for quality
- make it even easier to place your orders
- prices still unbeatable
- retain our excellent
- still offer the best package around
- will find long-term benefits
- will always put our customers first
- will reduce paperwork
Sample Sentences
- We thank you for your understanding as we make these important changes.
- We are sorry for the inconvenience, but are sure that these changes will help us serve your needs more efficiently. Thank you for choosing Doe Timeshares for all your vacationing needs.
- Thank you for your loyal patronage. Please let us know if you need our assistance.
- I want to thank you for all the business you have given us in the past and hope that you will understand the necessity of this change.
- We've been pleased to serve you during the last year.
- On behalf of the Doe Corporation, I wish to express my thanks for your significant investments in our company.
- We appreciate all you have done to help our business succeed. You are a highly valued customer.
- I want to thank you for all the time and effort you take to meet with our representatives. We appreciate your business.
- Thank you for choosing us to serve all your custodial needs.
Key Phrases
- apologize for the initial inconvenience
- appreciate your business
- appreciate your understanding
- appreciate your investments in our
- feel free to call with any questions
- hope you will find the new system more
- hope you will understand the necessity
- hope to continue to work with you
- keep our commitment to excellent service
- let us know if you need assistance
- look forward to serving you again
- sorry for the inconvenience
- sure that you will appreciate the increased convenience
- sympathize with your frustration at rising costs
- thank you for your understanding
- thank you for your loyal patronage
- thank you for all the business you have given us
- thank you for choosing us for
- will keep our prices as competitive as possible
- will continue to keep prices low
- you are a valuable customer
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