How to Request Permission to Use Copyrighted Material: 15+ Letter Templates
Letter #1: Seeking Permission to Quote Your Book in [Journal Name]
I'm the editor of [Journal Name], a technical communications journal. I'm reviewing an article for publication that includes a quotation from your book [Book Title]. The quote spans from the last paragraph on page 22 (" You can define your own constants..." ) to the top of page 23 (" ...can be increased to suit your application." )
I've enclosed a copy of the article. With your permission to use this quote, we'll publish it in our upcoming issue. We'll need your decision by [Date] and would be pleased to send you a copy upon publication with proper citation.
Letter #2: Request to Republish Excerpts: " Railroad: Springfield's Friend or Foe?"
The Springfield Times is working on a special environmental issue and would like to republish excerpts from your insightful article " Railroad: Springfield's Friend or Foe?" .
We're interested in the section detailing the environmental impact of railroads on local communities, from " Rails laid upon fertile ground..." to " ...disastrous." We believe it aligns well with our mission to raise awareness about environmental concerns. We'll provide full credit to you and your publication.
Letter #3: Seeking Permission to Use Your Poem " City Hawk"
I'm working on a photography book titled " Working Springfield," a visual essay on the city's industrial beauty. I'd be honored to use stanzas 3, 4, and 9 of your poem " City Hawk" as epigraphs to complement the book's themes.
Unless you prefer otherwise, each epigraph will be credited as " [Your Name], from 'City Hawk'." I'll happily send you a signed copy upon publication. Please indicate your approval by signing and returning the enclosed letter.
Letter #4: Request for Educational Use of Doe Motors Ads
I teach a communications class at [College Name] and am compiling a study packet on advertising techniques. Your mini-van ads from The Smithsonian, The Ladies' Home Journal, and Field & Stream perfectly illustrate appealing to diverse audiences.
I request permission to reproduce these ads in color, with proper credit, for educational purposes. Please complete the attached permission and payment form by [Date]. Your contribution to my course would be invaluable.
Letter #5: Permission to Use Your Critique in Educational Presentation
I'm presenting a paper on peer evaluations at our national conference. I'd like to use your insightful critique of [Student Name]'s paper as an example of effective feedback, focusing on your comments regarding documentation, support, and persuasion.
The relevant paragraphs would be quoted and projected during my presentation, with verbal attribution to you. Your work would also be cited in my paper. Please sign and return the enclosed agreement form to grant your permission.
Letter #6: Seeking Permission to Adapt Your Short Story for a Play
I am a playwright and was deeply moved by your short story, [Short Story Title]. I believe it would make a compelling stage adaptation. With your permission, I'd like to adapt it into a play for [Theater Name]. I'd be happy to discuss potential terms and share the script with you for feedback.
Letter #7: Request to Use Your Photograph in a Magazine Article
I'm a writer for [Magazine Name] and am working on an article about [Article Topic]. Your photograph, [Photograph Title], perfectly captures the essence of my article. With your permission, I'd like to feature it in the magazine with proper credit. I can provide you with a copy of the published article.
Letter #8: Seeking Permission to Sample Your Music in a Documentary
I'm a filmmaker creating a documentary about [Documentary Topic]. Your song, [Song Title], resonates deeply with the themes I'm exploring. I'd be honored to include a short sample of your music in the film with proper attribution. Please let me know if you're open to discussing licensing terms.
Letter #9: Request to Include Your Artwork in a Gallery Exhibition
I'm curating an art exhibition at [Gallery Name] on the theme of [Exhibition Theme]. Your artwork, [Artwork Title], would be a perfect addition to the show. I'd love to discuss the possibility of including your piece and showcasing your talent to a wider audience.
Letter #10: Seeking Permission to Use Your Research in a Book
I'm writing a book on [Book Topic] and found your research on [Research Topic] incredibly insightful. I'd like to reference your findings in my book with proper citations and acknowledgements. Your work has been invaluable to my understanding of the subject.
Letter #11: Using Your Presentation Slides for Educational Purposes
I'm a [Your Profession] and was inspired by your presentation on [Presentation Topic]. I'd like to use a few slides from your presentation as visual aids in my [course/workshop/training]. I'll ensure your work is properly credited and will only use the slides for educational, non-commercial purposes.
Letter #12: Request to Interview You for a Podcast Episode
I host a podcast called [Podcast Name] that focuses on [Podcast Topic]. I'd be honored to have you as a guest on an upcoming episode to discuss your expertise on [Topic of Expertise]. Your insights would be a valuable addition to our show.
Letter #13: Seeking Permission to Use Your Blog Post in a Newsletter
I run a newsletter for [Your Audience] and found your blog post on [Blog Post Topic] very informative. With your permission, I'd like to share an excerpt from your post in our newsletter, with a link back to your website. This will help our readers discover your valuable content.
Letter #14: Permission to Reprint Article in Company Newsletter
I am the editor of the [Company Name] newsletter, and I would like to request your permission to reprint your article, [Article Title], in our upcoming issue. We believe your article would be of great interest to our employees and would like to share it with them in its entirety, with full attribution to you and your publication.
Letter #15: Request to Use Image in Marketing Materials
I am the [Your Title] at [Your Company Name], and I am working on a marketing campaign for our new product, [Product Name]. Your image, [Image Title] would be a perfect fit for our campaign and would help us to effectively communicate the benefits of our product to our target audience. We would like to use the image in [Specify where the image will be used] with proper attribution to you as the photographer/creator.
Letter #16: Request for Permission to Translate and Publish Your Article
I am a [Your Title] at [Your Company/Organization Name], and I am writing to request your permission to translate your article, [Article Title], into [Target Language] and publish it on our website/in our publication. We believe that your article would be of great interest to our [Target Audience] and would like to make it accessible to them in their native language.
Expert Tips
- Identify the Material: Clearly specify the copyrighted material you want to use (title, author, source, etc.).
- Describe Your Project: Briefly explain your project or purpose for using the material.
- Specify Usage: Detail how you intend to use the material (reprint, adapt, translate, etc.).
- Offer Attribution: Explain how you will credit the original creator or copyright holder.
- Request a Response: Politely ask for a timely response and provide your contact information.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own request letter effectively:
Sample Sentences
- I am writing a textbook on acoustic phonetics to be published by
Doe Publishers next year. This letter is to request permission to include three of the illustrative spectrograms that you showed in your Paris conference presentation in my second chapter. - I am writing to request permission to use the sales projection graph shown in your July report in my company's newsletter.
- We are preparing a text on dairy manufacturing in the nineties. Because your article in the December dairy magazine addresses a specific aspect of mastitis, we would like permission to include it in the text.
- I am preparing a motivational video for our sales people and request permission to include the personal story you told about your grandfather in your speech last Friday.
- I am preparing a brochure for prospective parents who visit my office. May I have permission to use a portion of the article you published on page A-3 of the Sentinel on Friday, June 3?
- We are publishing a directory of "Speeches of the Year," and would like to use a quotation from you on the cover. May we use the final statement in your commencement address: "Strive to do well the work of the world"?
- As a scout preparing a leadership course, I request permission to use the following sections from your book in my manual:
Key Phrases
- am preparing a presentation on
- am writing a
- am requesting permission to
- am preparing materials for
- am compiling a
- am seeking your permission to
- are publishing a
- are preparing a text on
- are planning a broadcast of
- are planning to present
- ask your permission to
- for distribution to
- may we use
- permission to use a portion of
- permission to include
- plan to perform your
- request permission to
- to be published by
- would like to use
- would like to have your permission to
Sample Sentences
- The spectrograms that I have in mind are labeled examples four, five, and six, and are found on pages 20 and 24 of the conference proceedings.
- I am enclosing a copy of that graph as it appears on page three of your report.
- The part I would like to use begins at the third paragraph with the words "Although many husbands are..." and ends with the fifth paragraph and the words"...receive full satisfaction."
- I have enclosed my version of the story as it would be told in the video.
- I would use section one of Chapter five, with the exclusion of the last paragraph.
Key Phrases
- a three-minute clip of
- adapted for children
- am enclosing a copy of
- are found on pages
- are labeled as follows
- begins on page
- exactly as it stands
- from the notes I took
- have simplified the text for
- have marked the portions that
- my recollection of what you said
- need to adapt the language for
- play the entire first movement
- so you can check it for accuracy
- starting on line
- the part I would like to use
- the enclosed paraphrase of
- the second edition
- the entire chapter on
- the part I have in mind is
- the entire chapter, except
- the work in its entirety
- will include the section on
- will purchase the scripts from
- with the exclusion of
- with the following modifications
- would like to quote from
Sample Sentences
- Doe Press will publish the text sometime next spring, and it will be available for use in advanced college and university courses nationwide.
- The newsletter will appear in September and will be distributed to over 500 managers and salespeople in the Kansas area.
- We will give a copy of the brochure to every patient who visits my office.
- Our trainers will use the video to orient new graduates joining our sales force.
- The University will send the directory to all alumni and other subscribers to our alumni magazine.
- We also plan to translate the magazine into Spanish for use in our California offices.
Key Phrases
- as a resource for
- as an introduction to
- at a community concert
- by our church's youth group
- by the school drama club
- edition for nonnative students
- educational materials for
- in our magazine
- in a training video for
- in a textbook on
- is a nonprofit organization
- no admission charge
- our local community theater
- quoted in a speech at
- the circulation is anticipated to be
- used in classroom teaching
- will give it to
- will be performed on
- will be translated into
- will send it to
- will present it as an example of
- will use the material to
- will distribute it to
- will appear in
- will be available for use in
- will be open to the public
- will cite it in
- will publish it by
Sample Sentences
- Your name and the title of your speech will appear under the quotation as shown below:
Quoted from Professor John Doe's "Trends in Advertising." - Both your name and the name of your magazine will appear on the credit page as follows:
Used by permission of Jane Doe. "Pharmaceutical Magazine." - With your approval, we will include the following credit line: Courtesy of John Doe.
- Under the title we will add "Reprinted by permission.."
- Unless you prefer otherwise, I will use the following credit line: Reprint courtesy of John Doe.
- With your approval we will include the following credit: Reprinted by permission. From Agriculture Today, by H. Doe, September, 2018.
Key Phrases
- a copy of your byline
- as it appeared in the original
- for all work cited
- in the bibliography
- in standard citation format
- in the footnotes
- on the credits page
- reprinted by permission
- reprinted courtesy of
- the following acknowledgment
- title of your
- unless you prefer otherwise
- used with permission
- will naturally be acknowledged
- will include the
- will give credit for
- will appear as follows
- with your approval
Sample Sentences
- I will sincerely appreciate your permission to use the illustrations, and will be happy to send you a copy of the published book. For your convenience I have included two copies of this letter. Please sign one and return it in the self-addressed envelope.
- For your convenience, I have enclosed a permission form and a copy of this letter. Please fill out the form and return it in the self-addressed envelope, and keep the copy of the letter for your records. I will send you a copy of the complete work as soon as it is published.
- Thank you for your kindness in allowing us to use this material.
Such statistics will be very useful for our trainers. You will receive a copy of the newsletter that contains your analysis. - If you grant permission for this use, please sign the bottom of one copy of the letter in the space provided and return it in the self-addressed envelope. We will include a permission line that reads, "Reprinted by courtesy of John Doe." Thank you for this consideration.
- I am anxious to receive your permission. Please indicate on the space provided at the end this letter whether I can use your material. A self-addressed envelope is enclosed for your convenience.
Key Phrases
- am eager to receive
- am eager to proceed with
- appreciate your
- as soon as it is published
- believe the finished work will be
- for your convenience
- have enclosed a copy of
- if you grant permission for
- in the enclosed envelope
- please indicate in the space provided
- please sign the permission form
- please sign one copy of
- return it in the self-addressed, stamped envelope
- will be happy to send you
- will sincerely appreciate
- will be very useful to our
- will receive a copy of
- will be a great asset to
- work is extremely relevant to
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