How to Write a Change of Official Records Letter: 13 Examples & Templates
Letter #1: Update Name on Academic Records
I am writing to request a name change on my academic records. My previous name was [Previous Name], and my new legal name is [New Name]. I have enclosed a certified copy of my [Name Change Document] to support this change. Please update all relevant records, including transcripts and diplomas.
Letter #2: Correct Date of Birth on Government Documents
My date of birth on various government documents is incorrect. The correct date of birth is [Correct Date of Birth]. I have enclosed [Supporting Documents] to verify this information. Please update my records accordingly.
Letter #3: Change Gender Marker on Identification Documents
I am requesting to change the gender marker on my identification documents from [Current Gender Marker] to [New Gender Marker]. I have enclosed [Supporting Documents] to confirm my gender identity. Please update my records to reflect this change.
Letter #4: Update Insurance Records with New Home Address
Please update my insurance records to reflect our new home address. We sold our previous home at 1600 Main Street, Springfield and recently purchased a new home at 223 Oak Lane. I have enclosed the relevant real estate documents. Please send an updated policy to confirm the changes.
Letter #5: Change of Name on Title Deeds
Please change the name on my title deeds from [Old Name] to [New Name]. I have enclosed a certified copy of the court order confirming the name change. Please provide a copy of the updated deeds upon completion.
Letter #6: Correct Driver's License Number on Auto Insurance Policy
My driver's license number is incorrectly listed on my new auto insurance policy. The correct number is [Correct Driver's License Number]. I have enclosed a copy of my original application with the accurate information. Please issue a corrected policy.
Letter #7: Update Child's Immunization Records
Please update my son, Eric Doe's, school health records to reflect his second MMR immunization received in July. The enclosed certificate from his pediatrician verifies the date of vaccination.
Letter #8: Change of Beneficiary on Life Insurance Policy
Please update the beneficiary information on my life insurance policy #[Policy Number]. The new beneficiary is [New Beneficiary Name]. I have enclosed the necessary documentation to support this change.
Letter #9: Update Legal Name on Bank Accounts
I am requesting a legal name change on my bank accounts due to [Reason for Name Change]. My current name is [Current Name], and my new legal name is [New Name]. I have enclosed the required legal documents. Please update my accounts accordingly.
Letter #10: Correction of Employment Status on Tax Forms
My employment status on my tax forms is incorrectly listed as [Incorrect Status]. My correct employment status is [Correct Status]. I have attached supporting documents to verify this information. Please update my tax records accordingly.
Letter #11: Update of Address on Voter Registration
My address on my voter registration is outdated. My current address is [Current Address]. Please update my voter registration information to ensure I receive the correct voting materials.
Letter #12: Correction of Marital Status on Official Documents
Please update my marital status on official documents to [New Marital Status]. I have enclosed a copy of my [Divorce Decree/Marriage Certificate] as proof of the change.
Letter #13: Update of Emergency Contact Information
I would like to update my emergency contact information for [Organization/Institution]. My new emergency contact is [Name] with the phone number [Phone Number]. Please update your records accordingly.
Expert Tips
- State the purpose clearly: Specify the change you need and provide any relevant details.
- Include supporting documents: Attach any necessary proof to verify the new information.
- Request confirmation: Ask for written confirmation of the change for your records.
- Be polite and professional: Use a respectful and formal tone throughout your letter.
- Keep it concise: Focus on the essential information and avoid unnecessary details.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own request letter effectively:
Sample Sentences
- Please remove my sister's name as a cosigner on my checking account (55555).
- I want to change my passport to include my new married name.
- Please note that after December 1, our address will be 1600 Main Street.
- My wife has just given birth to a baby boy, and I want to add him to my health care plan.
- I wish to change the beneficiary of my life insurance policy (number 55555).
- I would like to add a few personal property items to my homeowner's insurance policy.
- My name is misspelled on the statements you have been sending me. Please correct it.
- I have legally changed my name and request that you change the university records accordingly.
- Please correct the name of the woman listed as a witness to my marriage.
Key Phrases
- has come to my attention that
- have misspelled my
- have legally changed my name
- have changed my
- have noted an error in
- have been receiving
- include my new married name
- kindly make a change to
- kindly add the following
- make the following corrections to
- new address will be
- on the statements
- please update your records
- please adjust your records
- please correct your records
- please remove the
- please make a note of
- please make the correction
- please correct the
- records do not reflect the
- request that you change your records to reflect
- want to change my
- want to add him to
- want to remove her name from
- was listed incorrectly
- wish to change the
- would like to add
Sample Sentences
- My maiden name was Ashley Jones, and my married name is Ashley Doe.
- My sister's name is Jane Doe, and I want her name removed from my account.
- Our new address is:
- The baby's name is Eric Doe, and he was born May 6 of this year.
- The new beneficiary's name is Jane Doe.
- You spelled my last name Walfield instead of Doe.
- Please change the name Melvin E. Doe to M. Eric Doe. Thank you.
Key Phrases
- change the name John Doe to
- change the phone number to
- change the birth date to
- correct spelling is
- correct title is
- divorce was finalized on
- maiden name was
- make a note of our new address
- married name is
- new beneficiary's name is
- official name is
- our new address is
- refer to the enclosure for
- remove the name Doe from all
- send all correspondence to
- spelled my last name Walfield instead of
- the marriage date was
- the corrected social security number is
- to reflect our new
- updated information in the enclosure
- want her name removed from
- was born June 24 of this year
Sample Sentences
- Enclosed is the signed cosigner termination card that I picked up at your office last week.
- Enclosed are copies of my birth certificate, my current passport, and my social security card with my new name on it.
- I have also enclosed a change of address form.
- I have provided copies of the baby's birth certificate and medical records.
- I have seen an attorney and the property is legally mine. You will find the appropriate documentation enclosed.
- Attached is a copy of the legal document verifying my new name.
Key Phrases
- all of the documents you requested are
- along with my current
- am enclosing the required documents
- as you requested, I am enclosing
- attached is a copy of
- enclosed is the
- enclosed you will find
- enclosed is a signed copy of
- enclosed are copies of
- has been signed and notarized
- have enclosed all necessary documents
- have sent supporting documentation
- have attached the
- have enclosed a copy of
- have provided copies of
- have also enclosed a
- the enclosed copies of
- the enclosed documents will verify
- under separate cover
- will find the appropriate documentation
Sample Sentences
- Thank you for your cooperation. I trust that my next statement will reflect this change.
- I will appreciate your help in making these changes.
- Please confirm this change in writing. Thank you.
- I will call your office next week to confirm the changes. Thank you for your help.
- Thank you for your prompt attention to this matter.
- I would like to discuss the changes this addition will make to my policy and will call for an appointment early next week. Thank you for your help.
- I hope you will make this change as soon as possible.
- I would appreciate receiving written confirmation of this change. Please send me a photocopy of the new document.
Key Phrases
- appreciate your help in making these changes
- as soon as possible
- at your earliest convenience
- confirm the changes
- for your cooperation
- for making these changes
- for your prompt attention to this matter
- hope you will make this change promptly
- please take care of this
- please send me
- please send me a photocopy of
- please confirm this change in writing
- thank you for
- thank you for your help
- trust that my next
- will reflect this change
- will appreciate your attention to this matter
- will call your office next week to confirm
- would be grateful if you would send
- would appreciate receiving
- written confirmation of this change
Get Free Handcrafted Request Letters
Get high-quality, manually written letters by experts at WriteExpress.com
