Gift Refusal Letter Examples & Templates for Polite Declination
Letter #1: Declining Gift of Office Plant from Client
I truly appreciate the beautiful plant you sent to my office. However, due to our company policy, I am unable to accept gifts from clients. I value our professional relationship and look forward to continuing to work together.
Letter #2: Declining Fountain Pen Gift Due to Company Policy
Your thoughtfulness in gifting me the fountain pen is truly touching. Unfortunately, company policy prohibits employees from accepting gifts. I value your gesture and hope you understand.
Letter #3: Declining Ball Game Tickets Due to Company Policy
Thank you for the generous offer of ball game tickets. However, due to our company policy regarding gift values exceeding $10.00, I am unable to accept them. I appreciate your thoughtfulness and hope you enjoy the game.
Letter #4: Declining Gift Card Due to Conflict of Interest
Thank you for the generous gift card. However, due to a potential conflict of interest, I am unable to accept it at this time. I value our professional relationship and appreciate your understanding.
Letter #5: Declining Donation to Charity in My Name
Your donation to [charity name] in my name is incredibly generous. However, I would prefer that the donation be made anonymously. Thank you for your kind gesture and support for such a worthy cause.
Letter #6: Declining Babysitting Offer Due to Change of Plans
I am deeply grateful for your kind offer to babysit my children. However, due to a change in plans, I no longer require childcare. Thank you for your generosity and understanding.
Letter #7: Declining Gift Basket Due to Dietary Restrictions
Thank you for the lovely gift basket. However, due to dietary restrictions, I am unable to enjoy some of the items. I appreciate your kind gesture and thoughtfulness.
Letter #8: Declining Spa Package Due to Scheduling Conflicts
I am very grateful for the spa package you gifted me. Unfortunately, due to scheduling conflicts, I am unable to utilize it at this time. Thank you for your understanding and generosity.
Letter #9: Declining Wine Gift Due to Personal Preference
I appreciate the thoughtful gift of wine. However, I do not consume alcohol, so I will be unable to enjoy it. Thank you for your kind gesture and consideration.
Letter #10: Declining Homemade Food Gift Due to Allergies
Thank you for the delicious-looking homemade treats. Unfortunately, due to food allergies, I am unable to enjoy them. I appreciate your thoughtfulness and the time you took to prepare them.
Letter #11: Declining Trip Offer Due to Prior Commitments
I am extremely grateful for the generous offer of a trip to [location]. Unfortunately, due to prior commitments, I am unable to accept. Thank you for your understanding and for thinking of me.
Letter #12: Declining Concert Tickets Due to Differing Musical Tastes
Thank you for offering me concert tickets. While I appreciate the gesture, the band is not my preferred genre of music. I hope you enjoy the concert and have a wonderful time.
Letter #13: Declining Housewarming Gift Due to Minimalism
I truly appreciate the thoughtful housewarming gift. However, I am embracing a minimalist lifestyle and trying to reduce clutter. Thank you for your understanding and generosity.
Letter #14: Declining Expensive Jewelry Due to Personal Preference
The piece of jewelry you gifted me is absolutely stunning. However, it is not my personal style, and I would feel uncomfortable wearing it. Thank you for your generosity and kind intentions.
Expert Tips
- Express sincere gratitude: Start by thanking the giver for their thoughtful gift and acknowledging their generosity.
- State your reason for declining (briefly): Clearly and politely explain why you cannot accept the gift, whether it's due to company policy, personal preference, or other circumstances. Be honest, but avoid being overly detailed or critical.
- Offer an alternative (if appropriate): If you're comfortable, suggest an alternative, such as donating the gift to charity or exchanging it for something else.
- Focus on the sentiment: Express your appreciation for the thoughtfulness behind the gift, even if you can't accept it.
- Maintain a respectful and appreciative tone: Be polite and gracious throughout the letter, emphasizing your gratitude for their gesture.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own refusal letter effectively:
Sample Sentences
- I appreciate your thoughtfulness in sending me tickets for the playoff game.
- The vase that was delivered to my office yesterday is lovely. Thank you for thinking of me.
- How thoughtful of you to include me in your plans for a trip to Disneyland.
- It was very kind of you to leave the lovely gift on my desk. Thank you for your thoughtfulness.
- You have very good taste. The tie you left for me is really beautiful.
Key Phrases
- a wonderful way to say thank you
- appreciate your thoughtfulness in sending me
- appreciate your offer to
- couldn't have chosen a more beautiful arrangement of
- feel honored to be the recipient of such a magnificent
- how thoughtful of you to include me in
- how thoughtful you are in your choice of gifts
- is well suited to the decor and mood of the office
- recent gift of appreciation as a result of
- show that your taste in gifts is impeccable
- thank you for so thoughtful a gift
- thank you for the valuable
- thank you for thinking of me
- thank you for the lovely
- that was delivered to my office yesterday is lovely
- totally unexpected gift
- was very surprised to receive
- was a very kind gesture
- went out of your way to
- what exquisite taste you have in
- what a beautiful gift you had delivered to my office today
Sample Sentences
- Unfortunately, company policy prohibits me from accepting gifts from clients, so I am returning the gift to you.
- Since Doe's discourages employees from accepting gifts from wholesalers, I did not accept delivery of the vase.
- However, I would feel uncomfortable accepting such an expensive gift from a student.
- Your generosity has touched me deeply, but I must return the gift because the directors have forbidden us to accept any gifts from customers while we are in Doe's employ.
- I wish I could accept the gift, but it would cause hard feelings among those with whom I must work every day.
Key Phrases
- although the figurine you sent me yesterday is beautiful
- am undeserving of such a show of gratitude
- a sincere regret because of its great beauty
- acceptance of gifts in this manner could compromise
- allow me to return it
- am sorry that I must return the
- am returning the gift to you
- because company policy prohibits me from accepting gifts from
- cannot accept such an exquisite
- cannot accept gifts from suppliers
- company policy discourages
- company policy must be followed
- great pains to maintain my image of impartiality
- has been returned, but not my appreciation of your thoughtfulness
- irreplaceable nature of the vase would leave me forever indebted
- it would be inappropriate to accept
- know that it was well meant
- long-standing policy is that
- must decline your offer
- no one company may be dealt with on an exclusive basis
- nonetheless, your kindness is appreciated
- policy not to accept expensive gifts from clients
- regret that I must return it
- regret, however, that it must be returned
- regrettably, the offer must be refused
- since Doe's discourages employees from accepting gifts from
- would feel uncomfortable accepting such an expensive gift from a
Sample Sentences
- Thank you again for your kind thought.
- I do appreciate you thinking of me.
- I am sure you will understand. Your thoughtfulness is appreciated.
- Your good intentions will not be forgotten.
- My sincere thanks for your good thoughts.
Key Phrases
- am sure you understand
- appreciate your generosity
- come see me whenever it is convenient
- do appreciate your thinking of me
- it is with much gratitude that I thank you
- look forward to visiting with you in the future
- please accept my sincerest thanks
- please allow me to return it
- please accept my appreciation of your thoughtfulness
- thank you for your kind thoughtfulness
- thank you for thinking of me
- thank you again for your kind thought
- thank you so much for caring
- was nice of you to think of me
- wish you the very best
- your thoughtfulness is well received
- your generosity will not soon be forgotten
- your thoughtfulness is appreciated
- your kindness is appreciated
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