End a Business Relationship Professionally: Templates & Examples
Letter #1: Terminating Janitorial Services Contract
We regret to inform you that we're terminating our janitorial services contract due to a decline in the quality of service and work performed by your crew over the past year. We appreciate our long-standing relationship and wish you the best in the future.
Letter #2: Contract Termination Due to Price Increase
Due to recent price increases on materials from your company, we've decided to seek a more cost-effective supplier. Our current contract will be terminated effective [date]. We understand this is a competitive business landscape and appreciate the positive relationship we've had with your company. We wish you continued success.
Letter #3: Shifting Priorities: Ending Partnership
We appreciate your partnership and the value you've brought to our business. However, due to a shift in our priorities and strategic direction, we've decided to end our current partnership. We wish you all the best in your future endeavors.
Letter #4: Maintaining Current Electrical Subcontractor Relationship
Thank you for your proposal to take over the electrical subcontract for our [Project Name] project. While we've experienced minor issues with our current subcontractor, we value our longstanding partnership and have decided to continue working with them. We appreciate your understanding and will keep you in mind for future opportunities should our needs change.
Letter #5: Performance Concerns: Contract Termination
We regret to inform you that we're terminating our contract with [Company Name] due to ongoing performance concerns. Despite our efforts to address these issues, they have not been resolved satisfactorily. We wish you the best in the future.
Letter #6: Conflicting Values: Parting Ways
While we respect your company's values, we've found that they no longer align with ours. As a result, we have decided to end our business relationship. We wish you continued success in your endeavors.
Letter #7: Non-Compete Clause: Employment Termination
Due to your acceptance of a position with a direct competitor, we're terminating your employment with [Company Name], effective immediately. This decision is based on the non-compete clause in your employment contract. We wish you the best in your future endeavors.
Letter #8: Changing Needs: Supplier Contract Termination
As our business needs have evolved, we've determined that your services no longer align with our requirements. We're terminating our contract with [Company Name], effective [date]. We appreciate your past services and wish you success in the future.
Letter #9: Project Cancellation: Shifting Priorities
We regret to inform you that we're canceling the [Project Name] project due to shifting priorities and resource constraints. We understand this may cause inconvenience, and we apologize for any disruption. We appreciate your understanding.
Letter #10: Joint Venture Dissolution: Different Visions
We have mutually agreed to dissolve our joint venture. While we initially shared a common vision, our goals and strategies have diverged. We wish each other success in our respective endeavors.
Letter #11: Yacht Cleaning Services: Capacity Limitations
Thank you for inquiring about our hull cleaning services at [Yacht Club Name]. Unfortunately, our dry dock cannot accommodate your yacht's size. We recommend [Alternative Marina Name] for their larger facilities. We apologize for any inconvenience and wish you the best in finding a suitable solution.
Letter #12: Business Relationship Review: Choosing Alternative Partners
After careful review of our business relationship, we've decided to pursue partnerships with companies that better align with our long-term goals. We appreciate your past contributions and wish you the best in the future.
Expert Tips
- Honesty and Transparency: Clearly communicate the reasons for terminating the business relationship, ensuring your message is direct, concise, and free of ambiguity.
- Professionalism and Respect: Maintain a professional tone throughout the letter. Avoid personal attacks, accusations, or negative language. Focus on facts and objective reasoning.
- Offer Appreciation: Acknowledge the positive aspects of the relationship and express gratitude for any past collaboration or contributions.
- Clearly State Next Steps: Outline any remaining obligations, transition procedures, or deadlines related to the termination. This provides clarity and minimizes misunderstandings.
- Express Well Wishes: Conclude the letter with a positive note, wishing the other party success in their future endeavors. This helps maintain a professional and amicable relationship even after the termination.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own refusal letter effectively:
Sample Sentences
- Although we continue to be pleased with the quality of your product and understand that your costs have increased, your most recent price hike has required us to find another vendor for our printing and copying needs.
- Thank you for notifying us of your new line of office furniture. I am sure your furniture is of excellent quality. However, for the past ten years, we have purchased our office furniture through Doe Corporation. We have a long and happy relationship with them, and therefore have no plans at this time to transfer our business to another company.
- I do believe your cleaning supplies are of exceptional quality. However, your sales people have been so persistent that they have offended some of our employees. Due to this unpleasantness, we request that no more sales people from your company phone or visit our offices.
- Although we have had a long and mutually profitable relationship, ongoing labor disputes at your depots have delayed shipments for the last four months. Because of this problem, I regret to inform you that we have signed a contract with another supplier.
- We appreciate how promptly and courteously Doe Corporation fills our orders, but we have been disappointed in the quality of the gardening equipment you stock. Since we began selling your equipment this summer, we have had a sharp increase in the number of rakes and hoes returned because they have not stood up to what appears to be normal use. I regret to inform you that future orders will be made with another vendor.
- As I informed you on the telephone, we no longer see sales people in our satellite offices. Now our main office in Springfield does all the purchasing. Please inform your sales force of this policy, so that neither they nor our staff will be inconvenienced further by sales calls.
Key Phrases
- a long history of cooperation
- alienated every employee they contacted
- appreciate you taking the time to write us about
- appreciate how promptly and courteously you fill our orders
- are concerned that we will have difficulties in
- company does not take on such work because
- had a long and mutually profitable relationship
- have evaluated your proposal and must respectfully decline
- have great respect for your company
- have had many profitable dealings
- labor disputes have caused delays in our shipments
- need more references than you can provide at this time
- neither they nor our staff will be inconvenienced further by
- no plans at his time to transfer our business to another company
- no longer see sales people in our satellite offices
- please inform your sales force of this policy
- pleased to learn of your interest in
- probably are as aware as we are of the dangers in
- project sounds like a good idea
- recent price hike has required us to find another vendor for
- request that no more sales people from your company
- sales people have been so overly persistent as to be
- short deadlines are a major factor in our decision in this case
- signed a contract with another supplier
- simply cannot continue because
- simply cannot guarantee our services under these circumstances
- thank you for notifying us of your new line
- thank you for bringing your interests to our attention
- thank you for your letter offering to
- thank you very much for your comments about
- thank you for taking the time to explain your
- thank you for the confidence you have shown in
- think it is best if we
- think that you will agree on the sticky issues of
- turn-around times are quite demanding
- unable to figure a way that we can offer you the service
Sample Sentences
- Thank you for your excellent work for us in the past, and please accept our best wishes.
- Thank you again for your interest in Doe's Department Store. We hope your new line of office furniture proves to be a great success.
- Thank you for your assistance in this matter.
- Despite our problems this past year, overall we feel our association with Doe Corporation has been a good one, and we wish you every success in the future.
- Please be assured of our best wishes.
- Thank you for attending to this matter.
Key Phrases
- always looking for reliable new suppliers
- appreciate your interest in discussing the matter with us
- appreciate you considering our firm for the work
- best wishes in all your efforts
- feel our association with your company has been
- hope that problems will
- hope your new product line proves to be a great success
- impressed with the operations of your company
- perhaps you can check the directory published each year by
- perhaps we will be able to use other company products in
- perhaps there will be a change
- perhaps you may wish to contact
- please accept our best wishes
- please be assured that we have your best interests
- several other firms in the state that can meet your needs
- thank you for your assistance in this matter
- thank you for attending to this matter
- thank you for your excellent work for us in the past
- thank you for having your representative call on us
- thank you for your interest in our agency
- very favorably impressed with your system and your people
- wish you the best with your future growth
- wish you every success in the future
- would be interested in hearing from you again when
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