How to Decline Orders and Requests Professionally

Thank you for your interest in [product name]. While it's currently unavailable, we expect to restock soon. Please check our website or sign up for notifications to be alerted when it's back in stock.

We apologize that the [service name] is temporarily unavailable due to [reason]. However, we offer several alternative services that may meet your needs. Please visit our website or contact us for more information.

Thank you for your recent order for [Product Name]. Unfortunately, this item is currently out of stock/unavailable due to [Reason]. We apologize for any inconvenience this may cause.

As an alternative, we'd like to offer you [Alternative Product/Discount/Solution]. Please let us know if you're interested, and we'll be happy to assist you.

We appreciate your interest in [Request]. While we value your inquiry, we regret to inform you that we are unable to fulfill your request at this time due to [Reason].

We encourage you to [Alternative Action/Suggestion]. Thank you for your understanding.

We are writing to inform you that your recent order for [Product/Service] has been canceled due to a change in our company policy regarding [Reason].

We understand this is disappointing and apologize for any inconvenience caused. We are happy to offer you a full refund for the canceled order. Please allow [Timeframe] for the refund to be processed.

Thank you for your request for information on [topic]. While we appreciate your interest, we are unable to disclose this information due to our strict confidentiality policy. We apologize for any inconvenience this may cause.

Thank you for your custom order inquiry. While we typically accommodate custom requests, we're currently at maximum capacity and cannot fulfill your order at this time. We apologize for any inconvenience and hope to be able to assist you in the future.

We appreciate your interest in [event name]. Unfortunately, registration is now closed as we've reached maximum capacity. However, we encourage you to join our waitlist, as spots may open up due to cancellations.

Thank you for your interest in our subscription service. Currently, we are not able to offer this service in your region due to [reason]. We apologize for any inconvenience and hope to expand our coverage in the future.

We apologize that you missed our recent promotion on [product/service]. While the offer has expired, we regularly have new promotions and discounts. Sign up for our newsletter to stay informed.

Thank you for your data request. We are committed to protecting user privacy and adhering to data protection regulations. Due to these regulations, we are unable to fulfill your request at this time.

Thank you for your interest in our [program name]. The application period for this cycle has closed, but we encourage you to apply for our next intake. Please check our website for future application deadlines.

Thank you for your inquiry about the John Doe Photographic Collection. While we're unable to provide an item-by-item register at this time, we invite you to visit our Special Collections Reading Room to explore the collection in person. Library attendants and a light table are available to assist you.

I've enclosed a flyer with our hours, policies, and information about other library services to help you plan your visit. We look forward to welcoming you and wish you the best in your research!

Thank you for your interest in Doe's English Language schools. While we don't provide brochures in bulk to recruiters, I've enclosed one for your personal use. Our programs are in high demand, so we focus on direct applications rather than active recruitment.

We'd be happy to review your personal application if you're interested in joining our program.

Thank you for your order for the Business and Industry Directory for the State of Kansas. While the 2018 print edition is sold out, we're excited to offer you the 2018 directory on CD, available now with enhanced search capabilities and additional features.

I've enclosed an order form and a brochure detailing the benefits of the CD version. You can order by phone or online for fast delivery.

Thank you for inquiring about our tax preparation services. We specialize in corporate tax returns and currently aren't accepting new individual clients.

However, I'd be happy to provide you with a list of qualified tax professionals in the area who can assist you with your individual return. Please call my secretary at [phone number] for this list.