Seal the Deal: Order Completion Letter Examples & Templates to Boost Sales (12+ Templates)
Letter #1: Complete Your Order: Recycled Paper Awaits!
We received your order #12345 for 5 cartons of recycled paper. The total is $130. We have $80; please send the remaining $50 to complete your order. We appreciate your business!
Letter #2: Choose Your Wood: Window Box Order Ready!
Thank you for your window box order! Please specify your preferred wood type (pine, oak, or birch) by calling [phone number]. We'll then complete your order promptly.
Letter #3: Perfect Fit: Send Measurements for Custom Backpacks
Thanks for ordering custom backpacks! To ensure a perfect fit, please complete and return the enclosed measurement diagram. Your backpacks will be ready to ship within one week of receiving your measurements.
Letter #4: Complete Your Fabric Order: Missing Form Enclosed
We're missing a page from your fabric order. Please complete the enclosed order form and return it to us. We'll then be able to ship your complete order. Thank you for choosing Doe's Fabrics!
Letter #5: Order #[order number] Awaits: Update Shipping Address
To ensure accurate delivery, please confirm your shipping address for order #[order number]. The current address on file is: [address]. If you need to make changes, please let us know as soon as possible.
Letter #6: Order #[order number] Details: Select Your Preferred Gift Wrap
To complete your order #[order number], please select your preferred gift wrap option: [option 1], [option 2], or [option 3]. Your order will be shipped as soon as we receive your preference.
Letter #7: Confirm Order #[order number] Details: Engraving Customization
Please provide the following details for the engraving on your order #[order number]: [details needed]. Once we receive this information, we'll complete the customization and ship your order.
Letter #8: Verify Order #[order number]: Product Quantity Confirmation
We want to ensure accuracy for your order #[order number]. Please confirm the quantity of [product name] you ordered: [quantity]. If you wish to make any changes, let us know.
Letter #9: Almost There: Order #[order number] Awaits Final Touches
To finalize your order #[order number], please select your preferred [product option/color/size/etc.]. Once we receive your selection, we'll process and ship your order promptly.
Letter #10: Order #[order number] Processing: Additional Information Required
To process your order #[order number], we need some additional information: [information needed]. Please provide this information as soon as possible so we can complete your order.
Letter #11: Complete Your Order
We've received your recent order and are eager to process it promptly. To ensure smooth fulfillment, we require some additional information. Please provide the following details: [List of required information]. Once we receive this information, we'll immediately proceed with your order.
Letter #12: Important Order Update
Thank you for your order! Before we can proceed with shipment, we need to confirm a few details. Please review your order carefully and verify that the following information is correct: [List of order details]. If any changes are needed, please let us know as soon as possible.
Letter #13: Payment Information Required
We're excited to fulfill your order, but we've encountered an issue with your payment information. To avoid any delays, please update your payment details to: [Payment Method Options]. Once we've received your updated information, we'll process your order promptly. We appreciate your cooperation and look forward to serving you.
Expert Tips
- Clearly state the reason for needing additional information or payment.
- Specify the exact information or payment amount required.
- Provide clear instructions on how the customer can provide the information or payment.
- Offer a friendly reminder about the benefits of completing the order.
- Reassure the customer of your commitment to fulfilling their order promptly upon receiving the necessary information or payment.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own order letter effectively:
Sample Sentences
- Thanks for your order of July 21. Unfortunately, we need to receive a 25% deposit before we can ship.
- We appreciate your order for brass door locks, but are having some trouble filling it because the numbers you gave us don't correspond with your written descriptions.
- We have received your order for five hundred board feet of 1" x 12" ash stock, and will be happy to ship it as soon as we receive a $300 deposit.
- Your order is being held because we require more information and need your signature on the credit application.
- Thank you for your order. Unfortunately, as specified on the back cover of our catalog, we ship overseas orders only after receipt of full payment, including the 12% shipping charge.
- We appreciate your thinking of Doe Corporation for your equipment needs. After four years without an order, however, your account has been classified as inactive. We need to receive either payment or the following information before we can ship your order:
- We were pleased to receive your order, but have had some difficulty reconciling the numbers you gave with our catalog numbers.
Key Phrases
- appears to be some confusion
- appreciate your thinking of
- appreciate your order
- are having some trouble
- as our brochure explains
- as specified in
- as described in
- as soon as we hear from you
- as soon as we receive
- before we can ship your
- have had some difficulty
- is being held in our
- need a deposit of
- need the following information
- one more item of information
- payment in full
- please specify your choice
- require payment of
- ship your order only after
- some additional information
- terms and conditions
- thank you for your order
- unfortunately need to receive
- until we receive
- were pleased to receive
- will be happy to ship it
- your recent order
Sample Sentences
- Please check your order and the catalog numbers you gave us to see if they are correct. You can fax the information to us at 555-5555.
- Would you mind checking the items highlighted on the enclosed copy of your order? You may either telephone or fax the information to us, and we will get the order on its way.
- As soon as we receive the deposit, we will release the goods to the carrier.
- Please fill out the highlighted areas, sign, and return the form to us as soon as possible.
- We cannot repair the toy, but we can replace it for $25.00. If you would like us to send a new one, please remit a check or money order for the full amount.
Key Phrases
- as soon as we receive the
- as soon as possible
- can fax the information to us at
- enclosed copy of the current catalog
- enclosed copy of your order form
- expect the shipping charges to be
- get the information to us
- if you would like us to
- please check your order
- please refer to the enclosed
- please fill out the
- please telephone or fax the
- return the information to us
- the highlighted items
- to complete our records
- trust that you will
- will release the goods to
- will understand the necessity of
- will be able to
- will get the order on its way
- would you mind clarifying
Sample Sentences
- Again, we appreciate your business, and will be happy to fill your order as soon as we hear from you.
- We apologize for the inconvenience, and will ship your order as soon as we receive the required deposit.
- Thanks for doing business with us. The machinery you ordered will provide many years of reliable service.
- Please let us know your decision within 25 days; otherwise, we will return the broken part to you.
- We appreciate your interest in Doe toys and will send your remote controlled car as soon as your check arrives.
- We look forward to hearing from you so that we can ship your order without further delay.
- Please allow three weeks for delivery. If we do not hear from you within two weeks, we will return the broken toy.
Key Phrases
- anticipate hearing from you
- apologize for the inconvenience
- appreciate your business
- appreciate your interest in
- are ready to
- as soon as we hear from you
- as soon as we receive your
- assist you in any way possible
- if we do not hear from you within
- look forward to
- please let us know
- please allow three weeks for
- regret the slight delay
- regret the inconvenience
- regrettable misunderstanding
- straighten out the problem
- thank you for your business
- unfortunate miscommunication
- will be happy to
- will ship your order
- will be on its way
- without any further delay
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