Fundraising Letter Examples & Templates for Soliciting Goods & Services: Get the Support You Need
Letter #1: Support [Organization Name]'s Summer Benefit Dinner: Your Culinary Skills Needed
Our annual summer benefit dinner is approaching, and we need your help to make it a success! We're seeking talented members like you to contribute to the menu planning, food preparation, and service.
Your culinary expertise will elevate the dining experience and help us raise vital funds for our programs. Contact us today to share your skills and support [Organization Name].
Letter #2: Showcase Your Delectable Treats at the Springfield Chocolate Festival
Join us for the Springfield Chocolate Festival on [Date] at [Location] to support the local food bank. We're inviting [Your Bakery Name] to showcase your delicious chocolate creations at this popular event.
With 800+ expected attendees, this is a fantastic opportunity to gain exposure, delight chocolate lovers, and help a worthy cause.
Call [Phone Number] by [Deadline Date] to secure your booth.
Letter #3: Donate Your Expertise: Help Us Organize [Fundraising Event]
[Organization Name] is hosting [Fundraising Event] on [Date] at [Location], and we need your organizational talents to make it a success.
We're seeking volunteers to help with event planning, setup, logistics, and day-of coordination.
Share your skills and passion to make a meaningful impact on our community.
Letter #4: Share Your Artistry: Donate Artwork for [Organization Name]'s Art Auction
[Organization Name] is holding an art auction on [Date] at [Location] to raise funds for [Cause].
We invite you to donate a piece of your artwork to be auctioned off to support our mission.
Your contribution will not only raise crucial funds but also showcase your talent to a wider audience.
Letter #5: Lend Your Voice: Perform at [Organization Name]'s Benefit Concert
Join us for a night of music and philanthropy at [Organization Name]'s benefit concert on [Date] at [Location].
We're looking for talented musicians, singers, and bands to donate their time and perform for a good cause.
Showcase your musical talents and help us raise funds for [Cause].
Letter #6: Give the Gift of Knowledge: Lead a Workshop for [Organization Name]'s Fundraiser
[Organization Name] is organizing a series of workshops on [Topic] to raise funds for [Cause].
Share your expertise by leading a workshop and inspiring others while supporting our mission.
This is a great opportunity to give back to the community and promote your skills.
Letter #7: Sponsor a Hole: Support [Organization Name]'s Charity Golf Tournament
Join us for a day of golf and giving back at [Organization Name]'s charity golf tournament on [Date] at [Location].
We're seeking sponsors for individual holes and other event elements.
Your sponsorship will be recognized throughout the event and will make a significant impact on our fundraising efforts.
Letter #8: Show Your Support: Donate Auction Items for [Organization Name]'s Silent Auction
[Organization Name] is hosting a silent auction on [Date] at [Location] to raise funds for [Cause].
We're seeking donations of unique items, experiences, or services to be auctioned off.
Your contribution will help us raise crucial funds and make the auction a success.
Letter #9: Get Creative: Design a T-Shirt for [Organization Name]'s Fundraiser
[Organization Name] is launching a t-shirt fundraising campaign to support [Cause].
We're inviting artists and designers to submit their designs for a chance to be featured on our limited-edition t-shirt.
This is a great opportunity to showcase your creativity and support a worthy cause.
Letter #10: Share Your Expertise: Offer a Free Consultation for [Organization Name]'s Raffle
[Organization Name] is holding a raffle to raise funds for [Cause].
We're seeking donations of unique prizes to entice participants.
Offer a free consultation or service as a raffle prize and help us raise much-needed funds.
Letter #11: Call for Auction Items: Make Our Event a Success
We are seeking donations of unique items or experiences for our upcoming charity auction. Your contribution will help us raise critical funds for [Cause]. In return for your generosity, we will recognize you as a sponsor in our event program and promotional materials.
Letter #12: Share Your Expertise: Volunteer Your Skills for Our Cause
We are looking for talented volunteers to help us with [Specific Tasks or Projects]. Your expertise in [Skills] would be invaluable to our organization and the people we serve. Volunteering your time and skills is a meaningful way to contribute to our mission.
Letter #13: Donate Excess Inventory: Support Our Community
Do you have excess inventory that could benefit those in need? We are accepting donations of [Types of Goods] to help support [Cause]. Your generous contribution will make a real difference in the lives of others.
Expert Tips
- Clearly state the specific need and how the contribution will help. Whether it's food, auction items, or volunteer hours, be specific about what you're asking for.
- Emphasize the benefits of contributing. Highlight how participation can benefit the donor, such as gaining exposure, networking opportunities, or the satisfaction of giving back.
- Personalize the invitation. Address the recipient by name and tailor the message to their specific skills or interests.
- Make it easy to participate. Provide clear instructions on how to donate items, volunteer time, or get involved in other ways.
- Express gratitude in advance. Thank the recipient for their consideration and support.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own fundraising letter effectively:
Sample Sentences
- Next month, we are holding a fundraiser to raise money for the victims of the recent natural disasters that have devastated our nation.
- We will be putting on a fundraising auction two weeks from tomorrow, and we would like to be able to provide refreshments to those who participate.
- Next month we will be holding our annual fundraiser to bring in money for various local nonprofit youth groups. To help make this evening a success, we are asking various local businesses to provide modest items that can be used as parting gifts.
- We would like to offer a small gift as a token of our appreciation for those who participate in the fundraising event.
- This year, we plan to hold a special fundraising dinner to raise extra money for the hospital. We are asking that local caterers participate by helping to provide the food for this event.
- We plan to hold a fundraising auction next month, and we are asking that individuals donate items that can be sold at the event.
- To make our fundraising event even more appealing, we are asking that local businesses provide supplies that can be used as decorations or as small gifts that can be given away to those who participate.
Key Phrases
- in order to raise money
- as a gift to our donors
- as a token of our appreciation
- show our gratitude
- for those who are participating
- allow us to
- will be given as
- as refreshments for
- to be sold to raise money for
- to be used as decorations
- distributed as parting gifts
- be sold to
- provide catering for
- provide appetizers for
- great need for
- much demand for
- in short supply
- realize that they are dismally understaffed
Sample Sentences
- Would you be able to provide drinks (perhaps a variety of soft drinks, juice, and water) for the event?
- If you could print the tickets for the participants of the dinner, we would really appreciate it.
- More specifically, if you could contribute a dessert item of your choice, we would be very grateful.
- We are asking that each employee contribute one item that can be sold at the annual fundraiser.
- We are looking for local businesses that would be willing to provide free advertising to promote our fundraising campaign this fall.
- In order to do this, we are asking that employees that are able give a couple of hours to help in this effort.
- To help make the fundraiser a success, we are looking for a local catering company that would be willing to contribute refreshments to the event in exchange for receiving free publicity.
- We have heard that you do excellent work, and that is why we are asking that you help this cause if you can by providing decorations for the charity ball.
Key Phrases
- hope you can provide
- hope you can contribute
- could you provide
- do you have
- could you give
- provide an item for our auction
- print the tickets for
- provide advertising for
- contribute decorations for
- furnish refreshments for
- provide catering for
- provide promotional literature for
Sample Sentences
- With the proceeds that we raise, we hope to provide the much-needed medical equipment that will be used by United Efforts to help those in poverty-stricken countries throughout the world.
- The money we raise will be used to purchase books for our "Project: Read" program, which we hope to begin this fall.
- All proceeds from the charity auction will go directly to the victims of the recent hurricanes in the Southeast.
- The donations we receive will allow us to continue our program to educate the public about the importance of conservation and active preservation of our environment.
- Without the anticipated funds, we will not be able to continue our program.
- With the money we receive, we plan to expand our program to provide low-cost housing to even more members of our community.
- Funds raised will be donated to the local chapter of the Veterans Alliance.
- With the support of concerned citizens like you, we hope to bring in enough money to be able to construct the long-awaited addition to our elementary school.
Key Phrases
- allow us to
- further our mission of
- reach our goal of
- make new strides in
- raise money for
- help us to accomplish
- provide the means to
- increase our ability to
- promote our cause of
- provide much-needed
- bring the reality of
- make a difference to
- fulfill the hopes of
- make available to
Sample Sentences
- If you will be able to help us, please e-mail us by next Friday, October 3, so that we can contact you with the additional information.
- Please send us your response no later than Monday, May 20.
- Any item you can contribute to our charity dinner will be greatly appreciated. We'll contact you early next week to see if you will be able to participate.
- Please deliver any auction items to the warehouse by next Wednesday, March 20, at 5 p.m.
- We will be picking up donation items every day next week, so if you can participate, please call us and let us know when we can stop by.
- If you can provide refreshments or other items for the fundraising event, please call Mary at 555-5555 by next Thursday, February 10.
- We want this to be the best fundraiser the Foundation has ever had, so if you can help us in our fundraising campaign, call us by this Friday so that we'll know we can count on your support.
- The fundraiser is only three weeks away--so please contact us today and lend your support to this truly worthwhile cause.
Key Phrases
- please respond by
- if you could deliver by
- let us know by
- before the end of the month
- by next Friday
- will be expecting
- will stop by to
- every Friday this month
- will be picking up
- any day this week
- by Saturday afternoon
- morning of April 30
- by Thursday, June 20
- delivered by 3:00 p.m.
- pick up by
Sample Sentences
- This year, several of our city officials will be attending the fundraiser.
- We are delighted to announce that several local VIPs will be in attendance.
- We are expecting a number of prominent individuals to attend, including Governor Smith and his family.
- A number of civic leaders plan to participate in the event.
- We have invited a number of special guests, including the national director of our organization.
- In addition, the original founders of the organization, Jacob and Mary Donaldson, will be our honored guests.
- Several esteemed alumni will be attending this year's event, including...
- The chair of the board of directors, Natalie Wyatt, will be the keynote speaker at the dinner.
Key Phrases
- have the opportunity to see
- many of the city's most
- various city and state dignitaries
- most prominent business leaders
- some of our star players
- the very people
- the organization's best
- the most talented
- looking forward to
- graced by the presence
- special guests
- number of civic leaders
- former players
- several MVPs
- founders of the
- chair of the
- visited by the mayor/governor/senator
Sample Sentences
- We would be happy to let you know the outcome of the fundraising auction.
- After the fundraiser is completed, we plan to send a letter to those who participated, letting them know the amount that was raised and the number of families we are able to help.
- When we know the results of the fundraiser, we will be happy to relate them.
- We will be including the amount we are able to raise in our next quarterly magazine, so stay tuned! In addition, we will include the number of books we are able to purchase with the donation money.
- We will include in our next newsletter the results of the fundraiser.
Key Phrases
- happy to report
- proud to announce
- amount that we raise
- amount that is contributed
- number of books that we are able to buy
- able to furnish
- number of
- would be glad to let you know the outcome
- amount that we bring in
- would be happy to relate
- supplies that we are able to purchase
- allow us to provide
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