Donation Request Letter Examples & Templates for Prizes & Services
Letter #1: Make Our Benefit Brunch a Success: Donate a Unique Prize
[Organization Name]'s biannual benefit brunch is fast approaching! This year's event will be held at the beautiful [Location Name] and feature delicious cuisine from [Chef/Restaurant Name].
To show our appreciation for our generous supporters, we're seeking unique prizes that showcase the talents of our members. Whether you're an artist, a service provider, or have another special skill, your donation will be a highlight of the event.
Contact us by [Date] to share your contribution and help us exceed expectations.
Letter #2: Support Young Readers: Donate Prizes for Our Elementary School Carnival
Springfield Elementary School is hosting a carnival on [Date] to raise funds for our reading programs. We need your help to make it a success!
Donate new or gently used books, educational toys, or other exciting prizes for children in grades K-5.
Your generosity will inspire a love of reading and make this event truly special for our students.
Letter #3: Elevate Our Auction: Donate Experiences, Products, or Services
[Organization Name] is hosting a charity auction on [Date] at [Location] to support [Cause].
We're seeking unique items and experiences to make our auction a success. Your donation of gift certificates, vacation packages, or exclusive services will attract bidders and raise crucial funds.
Join us in making a difference for [Cause] by donating an auction item.
Letter #4: Sweeten the Deal: Donate Baked Goods for Our Bake Sale Fundraiser
[Organization Name] is hosting a bake sale on [Date] at [Location] to raise funds for [Cause].
We're seeking delicious homemade treats to tempt our supporters' taste buds and raise funds for our mission.
Share your baking talents and help us sweeten the deal for a good cause.
Letter #5: Pamper Our Supporters: Donate Spa or Wellness Services
Offer a relaxing escape with a donation of spa or wellness services for [Organization Name]'s raffle or silent auction.
Your gift of massages, facials, or other pampering treatments will be a sought-after prize, attracting participants and raising funds for our cause.
Help us create a truly rejuvenating experience for our supporters.
Letter #6: Brew Support for [Cause]: Donate Coffee or Tea for Our Fundraiser
[Organization Name] is hosting a coffee and tea tasting event on [Date] at [Location] to raise funds for [Cause].
We're seeking donations of high-quality coffee beans, loose leaf tea, or brewing equipment to make this event a success.
Share your passion for coffee or tea and help us caffeinate our fundraising efforts.
Letter #7: Fuel Our Mission: Donate Gas Cards for Transportation Needs
[Organization Name] relies on transportation to provide essential services to our community. We're seeking donations of gas cards to fuel our vehicles and ensure we can reach those in need.
Your contribution will directly support our outreach efforts and help us make a difference in the lives of countless individuals.
Letter #8: Capture Memories: Donate Photography Services for Our Event
[Organization Name] is hosting [Event Name] on [Date] at [Location].
We're seeking a talented photographer to capture the highlights of the event and create lasting memories for our guests and supporters.
Your donated photography services will help us document our event and share its impact with a wider audience.
Letter #9: Create a Lasting Impression: Donate Printing Services for Our Materials
[Organization Name] needs your help to produce high-quality printed materials for our fundraising campaigns and events.
Your donation of printing services for brochures, flyers, posters, or banners will help us raise awareness and generate support for our cause.
Share your printing expertise and make a visible impact on our fundraising efforts.
Letter #10: Stock Our Pantry: Donate Grocery Gift Cards for Families in Need
[Organization Name] is committed to combating food insecurity in our community. We're seeking donations of grocery gift cards to provide families with the resources they need to purchase nutritious food.
Your contribution will directly impact the health and well-being of those struggling to make ends meet.
Help us fill empty plates and nourish our community.
Letter #11: Exciting Opportunity to Showcase Your Brand
We are seeking prize donations for our upcoming [Event Name] to benefit [Cause]. By donating a [Prize], you will gain exposure to a large audience of potential customers and demonstrate your commitment to our community.
Letter #12: Share Your Talents: Volunteer Your Services for a Good Cause
We are looking for volunteers with a variety of skills to help make our [Event Name] a success. We need [List of needed services/skills]. Your time and expertise will directly impact our fundraising efforts and help us make a difference in the lives of [Target audience/beneficiaries].
Letter #13: Be a Community Partner: Support Our Fundraising Efforts
We invite your business to become a community partner and support our [Event Name]. Your in-kind donation of [Specific Goods or Services] will help us raise much-needed funds for [Cause]. This is a great opportunity to showcase your company's values and commitment to social responsibility.
Expert Tips
- Highlight the specific items or services needed. Clearly state what you're requesting and how it will be used to support the fundraiser.
- Emphasize the impact of the donation. Explain how the donated items or services will benefit the cause and the community.
- Offer recognition and promotion opportunities. Let donors know how their contributions will be acknowledged, such as through public recognition, social media mentions, or event signage.
- Incorporate a Sense of Community: Use phrases like "Support Our Community" or "Help Us Make a Difference" to appeal to the reader's desire to give back.
- Express gratitude for their consideration. Thank potential donors for their time and willingness to support your cause.
- Provide clear instructions on how to donate. Make it easy for donors to contribute by providing contact information, drop-off locations, or online donation forms.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own fundraising letter effectively:
Sample Sentences
- You are undoubtedly aware of the fact that our local hospital is long overdue for a substantial renovation.
- Over the last few years, the number of requests for our aid has surpassed our present ability to provide assistance.
- We would like to raise additional funds to increase the number of animals that we are able to care for.
- As you know, the number of homeless people in our community continues to increase, and we hope to be able to raise enough money to begin to meet those increased needs.
- To show our commitment to this cause, we have pledged to raise $10,000, all of which will go directly to the crisis center.
- With the additional funds we hope to raise, we plan to expand our program to encompass not only other cities in the county, but throughout the state as well.
- You are probably not aware of the great need that exists within our community, but last year alone more than 20,000 people in our city regularly went without adequate food. In order to reverse this plight, we have set a goal to raise $100,000 to be donated directly to the local food bank and to soup kitchens within the area.
- The money we bring in from this special fundraiser will go directly to purchasing books to be used in our international literacy program.
Key Phrases
- in order to
- raise money for
- great need for
- hope to accomplish
- allow us to
- be able to purchase
- used for
- fund medical research
- provide much-needed
- in need of
- desperately need
- provide housing for more than
- 100 percent of the proceeds
- all money raised
- help to relieve
- enable us to serve
- save more than 500 animals
- give us the opportunity
- provide us with
- allow us to expand our program
- provide aid for more people
Sample Sentences
- As an added perk, we plan to offer a number of prizes that can be won by those who participate.
- Could you help us by providing a small door prize that we could give out at the fundraiser?
- If possible, we would like you to donate a small but useful item of your choice that we could use to give as gifts to those who arrive early to the event.
- We are asking that local businesses contribute inexpensive items that can be given away to individuals who participate in the fundraising auction.
- If you could provide about 20 radios, watches, portable CD players, or other relatively inexpensive items, we would truly appreciate it.
- To help make this fundraiser a success, we are inviting parents to contribute one or two items that can be raffled during the telethon.
- We are writing to ask that your company donate gift certificates that can be given as prizes to those who participate in the walkathon.
- If you are not able to provide gift certificates at this time, we would be happy to accept other items that you would be able to donate.
Key Phrases
- could provide us with
- hoping you could
- asking that you
- hope you will be able to
- in need of
- small electronics, gift certificates, tools, etc.
- any of the
- willing to contribute
- asking for donations of
- could you donate
- looking for donations of
- modest door prizes
- willing to accept
Sample Sentences
- If you are able to donate prizes for the event, please contact us so that we may come by and pick them up.
- We would be happy to come by your office and collect the items that you are able to donate.
- If possible, please bring to our main office all items to be used as prizes.
- If you could deliver the donated items to us, we would truly appreciate it.
- Please contact us so that we can come by and collect the items you wish to donate.
- Call us by Friday if you are able to participate, and we will arrange the delivery or pickup of the items.
- If you are able to provide gift certificates, please send them to us at our address indicated above.
Key Phrases
- will come by
- if you could deliver
- if you could send
- happy to pick up
- ready to collect
- swing by your office
- send my assistant
- come personally and
- in person
- will send a runner
- please bring all prizes to
- day before the event
Sample Sentences
- If you could have the prizes delivered to us no later than next Wednesday, March 20, we would really appreciate it.
- Please send donated items by Friday, October 3, so that we may have them in time to use for the event.
- We are planning to collect the items next Thursday (the day before the event), so if you could have the items ready at that time, we would be very grateful.
- We would be happy to stop by any afternoon next week to collect the items.
- In order to facilitate our efforts, please have the prize items ready for pickup by next Tuesday afternoon.
- If you are able to help us by donating items for our auction, please call us no later than next Friday, May 31, so that we can coordinate a time to pick them up.
Key Phrases
- if you could
- by the 13th
- no later than
- the week of
- by Friday, December 23rd
- any day this week
- will be making stops
- collecting donations
- can drop by
- could deliver to us
- would be happy to
- any time before
- end of the month
- any morning before
Sample Sentences
- We are very grateful for the support you have given us in the past, and we hope you will be able to assist us in our request.
- We want to thank you for your time, and we hope you will be to help us in this effort.
- Thank you for taking the time to read our request. We hope to hear from you soon.
- We understand you have many demands on your time and resources, and we want to thank you for the loyal support you have given us in the past.
- I hope you feel compelled, as I do, to aid in this cause and make this fundraiser a success.
- If you feel you can help us, please let us know. We look forward to hearing from you.
Key Phrases
- want to sincerely thank you
- would very much appreciate
- hope that you can
- sincerely wish that
- look forward to
- greatly appreciate
- very grateful for
- truly thankful
- very appreciative of
- anticipating
- anxiously awaiting
- hope to hear from
- will be able to aid
- able to contribute
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