Follow-Up Emails That Get Results: Examples & Templates for Every Situation
Letter #1: Important Reminder: Update Your Employee Benefits
This is a friendly reminder to update your employee benefits selections by [Date]. Failing to do so will result in enrollment in the standard package, which may not suit your needs. If you have any questions or require assistance, please contact the employee benefits line at [Phone Number].
Letter #2: Preparation for Marketing Meeting with John Doe
As a reminder, John Doe, Vice President of Marketing at [Company Name], will visit our office on [Date] to discuss current marketing trends and long-term strategies. Please have your monthly reports ready by [Date] at [Time] and be prepared for the meeting.
Letter #3: Follow-Up on Referral Agreement
I haven't received the [Product Name] as per our agreement following the completion of [Number] carpet cleaning demonstrations within 14 days. My call to your office revealed no contacts have been made with my referrals. I'm concerned about the status of our agreement and hope you can address this promptly to maintain my trust in your company.
Letter #4: Reminder: Overdue Homeowners' Association Dues
Your homeowners' association dues for [Month] are currently overdue. Timely payments are crucial for maintaining our community's amenities and services. Please pay the outstanding $[Amount], including a $[Amount] late fee, within three days.
Letter #5: Urgent Request: Refrigeration Unit Delivery for Grand Reopening
I'm following up on my order for a Doe P180 refrigeration unit, confirmed on [Date]. It was promised for immediate shipment but has not yet arrived. I need the unit by [Date] for my store's grand reopening. Please ensure timely delivery to avoid delays.
Letter #6: Gentle Nudge: Project Update Request
Hi [Name], I hope this email finds you well. I'm checking in on the progress of [Project Name]. We're eager to see the results and ensure everything is on track for the [Deadline]. Could you please provide a brief update at your earliest convenience?
Letter #7: Payment Reminder: Invoice [Invoice Number]
I hope this email serves as a friendly reminder for invoice [Invoice Number], due on [Date]. We appreciate your prompt attention to this matter.
Letter #8: Event RSVP Reminder: [Event Name]
We're excited for you to join us at [Event Name] on [Date]! Kindly RSVP by [Date] so we can finalize our plans. We can't wait to see you there!
Letter #9: Meeting Confirmation: [Meeting Topic]
I want to confirm our meeting to discuss [Meeting Topic] on [Date] at [Time]. Please let me know if this time still works for you. If not, I'm happy to find an alternative time that suits your schedule.
Letter #10: Feedback Request: [Product/Service Name]
We value your feedback and would love to hear about your experience with [Product/Service Name]. Please take a few minutes to share your thoughts. Your input helps us improve our offerings.
Letter #11: Second Follow-Up on Job Application
I hope this email finds you well. I'm following up again on my application for the [Position Name] position. I'm eager to discuss my qualifications and learn more about the role. If there's a better time to reconnect, please let me know your availability.
Letter #12: Gentle Reminder for Overdue Invoice
I'm writing to follow up on invoice [Invoice Number], which was due on [Date]. If there's any reason for the delay, please let me know. Otherwise, I kindly request that you process the payment as soon as possible. Thank you for your cooperation.
Letter #13: Checking In on Project Proposal
Following up on my proposal for [Project Name], which I sent on [Date]. I'd love to hear your thoughts on the proposal and answer any questions you may have. Please feel free to reach out to schedule a meeting or call at your convenience.
Expert Tips
- Be polite and professional: Use a friendly and respectful tone.
- State the purpose clearly: Remind the recipient of the specific action or response you are expecting.
- Emphasize the importance or urgency: Highlight why their prompt action is necessary or beneficial.
- Reiterate deadlines or details: Restate any relevant deadlines or important details from your previous communication.
- Offer assistance or solutions: Express your willingness to help or provide additional information if needed.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own follow-Up letter effectively:
Sample Sentences
- Two months ago I sent you a claim form from my insurance company. I needed you to fill out my diagnosis, sign it, and return it to me. Since then I have called your office twice to remind you.
- I just want to remind you that our meeting will be held in the library this month, and not in the conference room.
- This letter is just to remind you that non-emergency leave applications must arrive in the personnel department at least four weeks before your proposed departure date.
- When I let the plumber into your apartment to repair the dishwasher on Tuesday, I saw a litter box on the kitchen floor. The lease clearly states that no pets are permitted in your apartment.
- After our phone call last week, I understood that I would fax an order form to you, which you would return within a day or two, so that we could supply units from our existing inventory before the price rise takes effect.
- This short note is just to remind you that we have not received your pledge payment of $120.
- Last month we sent you samples of three of our new products for you to try, along with a form to report your comments.
- It's hard to believe that the year is almost over, but it is, and the deadline for end-of-year reports is almost upon us.
- Two weeks ago we sent you a proposal for our new industrial adhesive system for application in your new plant in Springfield, Kansas.
- I am afraid that some of your charges are now past due.
Key Phrases
- a form to report your comments
- a reminder that our meeting will be
- after our phone conversation
- am afraid that some of your charges are past due
- as mentioned in our newsletter
- assured me it would be mailed shortly
- deadline is almost upon us
- hard to believe that the year is almost over
- have called your office to remind you
- have not received your pledge
- lease clearly states that
- let me remind you that
- needed you to fill out the paper work
- please be certain that you have the materials ready by
- sending you a friendly reminder, because
- sent you samples of our new products
- sent you a proposal
- sent this short note to remind you
- sent you a claim form
- thanks for taking on the assignment
- this is to confirm our agreement
- this letter is just a reminder
- thought I would mention that
- time is running out
- understood that I would fax an order form to
- want to remind you that our meeting will be held at
- when it never came
- which you would return within a day or two
Sample Sentences
- I cannot receive reimbursement from my insurance company until I send in the completed form.
- The conference room, you will recall, had been booked by the engineering team, and we felt it would be better to change our venue than our meeting time.
- Coordinating leave, particularly during holiday periods, is challenging, but we will accommodate you wherever possible.
- Did I perhaps misunderstand? I have been unable to reach you on the phone, and am becoming concerned that time is running out if you want the units at the old price.
- We understand how easy it is to overlook something like this, but at the same time we depend on our pledges to pay for our programming. Your contribution makes a real difference.
- Your opinions are tremendously important to us, because we rely on them to make changes in our formulations and product lines.
- We are aware that many other important projects also demand your attention, but unfortunately this one won't wait. You were given this assignment because we know that you will be able to get it done on schedule.
- We thought you might appreciate this reminder to review the proposal. We believe it is a good one, and would like to do business with you.
- I realize that it can be difficult to process all invoices by their payment due dates, but we cannot maintain our favorable credit terms unless we receive payments on time.
Key Phrases
- a great help to have you take on this assignment
- am becoming concerned that time is running out
- cannot maintain our reputation if time
- cannot receive reimbursement until
- depend on our pledges to pay for
- did I misunderstand
- do want to accommodate you whenever possible
- if you want the old price
- is company policy
- knew that you would be able to get it done on schedule
- must be submitted on time
- other important projects demand your attention
- please arrive on time and be ready to contribute your ideas
- realize it can be difficult
- really want to assist you in this matter
- rely on them
- this meeting is especially important
- this won't wait
- thought you might appreciate this reminder
- unable to reach you on the phone
- understand how easy it is to overlook something like this
- vital to the company's operations
- will rely on you
- will stop by in the next few days to assure
- your contribution makes a real difference
- your opinions are tremendously important to us
Sample Sentences
- I am enclosing a duplicate form in case the original has been misplaced. Kindly complete and return it to me as soon as possible.
- We will see you in the library on Friday at 11 a.m.
- Thank you for your cooperation.
- Kindly remove the animal from the premises.
- I really want to assist you in this matter. Please send in your order or call me at 555-5555 at your earliest convenience.
- We have enclosed a postage-paid envelope for your convenience, and we hope you will continue to support us.
- Would you please write your comments on the duplicate form enclosed, and drop it in the mail? Thank you for your help.
- Thank you for your many contributions.
- Even if you do not choose our proposal, we would appreciate your comments. I have enclosed a prepaid envelope for your convenience.
- I have enclosed a copy of your statement for review. Please authorize payment as soon as possible.
Key Phrases
- am enclosing a duplicate form
- arrive promptly
- authorize payment as soon as possible
- call me at your earliest convenience
- drop it in the mail
- for your many contributions
- have enclosed a copy of your statement for review
- have enclosed a prepaid envelope for your convenience
- hope you will continue to support us
- kindly complete and return it to me as soon as possible
- must be submitted on time
- place your order by
- please review this information
- please comply immediately
- send your order
- thank you for your cooperation
- thank you in advance for your help
- will see you then
- will pick you up at
- will you please write your comments on the duplicate form
- you can help us by
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