Keep Your Team on Track: Meeting Follow-Up Emails with Examples & Templates
Letter #1: Strengthening General Education: Next Steps
Our September 17th meeting was productive in identifying areas for improvement in the university's General Education program. We formed three subcommittees to address key tasks:
- [Name] will lead the student and faculty surveys.
- [Name] will draft the initial proposal for the Academic Vice President.
- [Name] will evaluate alternative tracks.
We will reconvene on October 18th to review initial reports. Thank you for your dedication and willingness to contribute to this important initiative.
Letter #2: Planning the Company Picnic: Action Items and Next Steps
During Tuesday's meeting, we agreed to hold this year's company picnic at Doe Woods on [Date]. To ensure a fun and successful event, we've assigned the following tasks:
- [Name] will confirm venue availability and handle publicity.
- [Name] will organize entertainment for all ages.
- [Name] will explore catering options.
We'll meet again on [Date] at [Time] in the conference room to review your progress and finalize plans.
Letter #3: Community Action Plan: Addressing the Proposed Traffic Reroute
During our recent meeting, we discussed the City's proposal to reroute traffic through our neighborhood. We share your concerns about increased noise, safety hazards for children, and potential property devaluation.
We've formed an action plan to address this issue:
- [Name] will draft a petition for residents to sign.
- [Name] and [Name] will present our concerns to the City Council on [Date] at [Time].
We urge all residents to attend the meeting and voice their concerns. This is crucial for protecting our neighborhood.
Letter #4: Homeowner Association Duty Assignments for [Year]
Following our recent meeting, the following members have volunteered for the following HOA duties for [Year]:
- [Name]: Lawn and grounds maintenance
- [Name]: Road repairs
- [Name]: RV storage and parking
- [Name]: Homeowners' dues and fees
- [Name]: Condominium exterior repairs
Thank you for your dedication to maintaining our community.
Letter #5: Revitalizing Management: Next Steps
During our production meeting on Tuesday, we explored strategies to address declining profits. We've agreed to focus on revitalizing our management team. Please prepare files on your top three candidates, either from within your department or from our hiring pool.
We will review these candidates at our next meeting on [Date] and begin interviews on [Date]. Your participation in this process is vital to finding the right talent to lead our company forward.
Letter #6: Marketing Campaign Launch: Next Steps
Following our recent meeting, I want to confirm our next steps for launching the new marketing campaign. [Name] will be responsible for [Task 1], [Name] will handle [Task 2], and [Name] will oversee [Task 3]. We'll meet again next [Day] to review progress.
Letter #7: Website Redesign Project Update
Our discussion regarding the website redesign was productive. [Name] has been assigned the task of creating wireframes, [Name] will research design trends, and [Name] will gather content for the new site. We'll reconvene on [Date] to review initial concepts.
Letter #8: Budget Approval and Allocation
The budget for the [Project Name] project has been approved. [Amount] has been allocated for [Specific Expenses]. [Name] will be responsible for managing the budget and providing regular updates on spending.
Letter #9: New Client Onboarding Process
We've finalized the new client onboarding process discussed in our meeting. [Name] will create a welcome packet, [Name] will conduct initial client meetings, and [Name] will oversee the transition to our team. We'll monitor the process closely and make adjustments as needed.
Letter #10: Employee Training and Development Initiative
To address the need for additional employee training, we've created a plan to offer [Training Name] starting [Date]. [Name] will be responsible for coordinating the training sessions and tracking employee progress.
Letter #11: Project Kickoff Meeting Follow-Up
I wanted to follow up on our productive project kickoff meeting. Attached are the meeting minutes and assigned action items. Please review and confirm your understanding of the tasks and deadlines. I'm excited to see this project come to fruition!
Letter #12: Brainstorming Session Recap and Next Steps
Thank you for your enthusiastic participation in yesterday's brainstorming session. We generated many great ideas, and I've summarized them in the attached document. Based on our discussion, our next steps are to [List next steps]. Please feel free to reach out if you have any questions or further ideas.
Letter #13: Client Meeting Follow-Up and Action Plan
I hope you found our recent meeting productive. To recap, we agreed on the following: [List key agreements or decisions]. As a next step, I've created a preliminary action plan, which I've attached for your review. I'm available for a follow-up call if you have any questions or modifications.
Expert Tips
- Summarize key decisions: Briefly recap the main decisions made during the meeting.
- Clarify action items: List specific tasks and assign responsibilities to individuals or teams.
- Set deadlines: Include deadlines for completing tasks or providing updates.
- Schedule follow-up meetings: Mention the date and time of the next meeting, if applicable.
- Express appreciation: Thank participants for their contributions and collaboration.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own follow-Up letter effectively:
Sample Sentences
- Representatives from the faculty, staff and PTA met last Wednesday, April 7 to discuss the problems we are having with after-school loitering, and to plan corrective action.
- We enjoyed a very productive meeting on August 5. I appreciated hearing the maintenance staff's point of view on the proposed renovation.
- The enclosed minutes from our October 1 board meeting are in draft form. I would appreciate your review and comments.
- In our meeting yesterday, we discussed the best timing for introducing our new line of power tools.
- At Monday's meeting we agreed that we need to coordinate our efforts very carefully if we are to meet our deadline.
- The agenda for our September 6 committee meeting is almost ready.
Key Phrases
- agenda for the Thursday meeting is almost ready
- although we have not spoken since our meeting
- appreciated hearing the department's view
- as we agreed during the meeting on
- at the meeting we agreed that
- enjoyed a very productive meeting
- enjoyed our meeting on
- for your information only
- from what was said in the meeting this past
- in our meeting yesterday, we discussed
- met to identify specific problems
- need to coordinate our efforts carefully
- our meeting on Wednesday was enlightening and productive
- representatives from the staff met on
- to meet our project deadline
- to discuss the problems we are having with
- unanimously voted to
- was a pleasure meeting with you during my recent visit to
- discussed the pros and cons
- would appreciate your review and comments
Sample Sentences
- Mrs. Doe will speak to the school district about the erratic arrival times of the school buses and Mr. Johnson will draft a letter to be sent to the parents.
- We decided to move the date of our hardware purchase to June 30, to make sure we are in good shape to handle the Christmas rush. This will give John Doe the time he needs for staff training, which will begin immediately.
- Please note that Jane will be responsible for preparing cost projections for the next year, and Michael will prepare a draft of our new employee handbook.
- We decided that spring would be the best time to introduce these products, so we made the following assignments:
John will coordinate the advertising campaign
Jane will work on package design
I will revise the instruction manuals - I was assigned to contact the state office and obtain a copy of the guidelines. They will send the materials to me within a week, and I will distribute these as soon as I receive them.
Key Phrases
- a representative from the department will speak to
- are going to pursue the problems we continue to encounter with
- changes in the program
- decided to move the date forward
- decided that Friday would be the best time
- have you been able to
- here are the assignments we agreed on
- made the following assignments
- please note that John will be responsible for
- preparing cost projections
- to make sure we are in good shape
- to obtain a copy of the guidelines
- was assigned to contact
- will send the materials to me by
- will distribute these as soon as they receive them
- will give John the time needed
- will confirm in writing
- will start this assignment immediately
- will prepare a draft of our new handbook
- will interview and hire new employees
- will take responsibility for
- will draft a letter to be sent to
- would appreciate it if you would send your results
Sample Sentences
- I would appreciate it if you would send the results to me by the 20th, so I can prepare a presentation for the board meeting on the 28th.
- Please take a few minutes to review this material so you will be prepared to make corrections at our next meeting on May 12.
- We will meet in the conference room one week from today to report on our progress.
- The committee's next meeting will be on the third Thursday of the month, April 18, at 11 a.m.
- John Doe will act as our coordinator. Please check in with him daily to send or receive messages or to make any schedule changes.
- You can expect to receive the additional materials by July 5.
- Please get back to me as soon as possible. If I get the information by Wednesday, I can put you on the agenda.
Key Phrases
- anticipate spending some time in Springfield on
- anticipate your visit in the near future
- at our next meeting on
- call my office with your concerns
- can expect to receive the additional materials by
- can put it on the agenda
- have the information by
- look forward to seeing you
- please take a few minutes to review this material
- please check in with John daily to send or receive messages
- please let me know by
- please get back to me ASAP
- so you can be prepared to make any corrections
- so I can prepare for our next meeting on the
- the committee's next meeting will be on
- the board will meet on June 5 at the
- to report on our progress
- to make any schedule changes
- will get together to discuss this further
- will meet in the conference room
- will check with you once more before our next meeting
- will assemble the presentation before our meeting
- will act as our coordinator
- will meet monthly
- will call if there is further delay
- would appreciate it if you would send your results
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