Check Error Letter Templates & Examples: Fix Mistakes & Get Paid Quickly
Letter #1: Check Returned Due to Incorrect Date
We received your check for $[amount] but cannot cash it due to an incorrect date. Please provide a new check or correct the date and initial the change before [date] to avoid additional charges.
Letter #2: Check Returned Due to Incorrect Payee Name
I am returning your check for $[amount], as it was made payable to [incorrect payee name] instead of [correct payee name]. Please reissue the check with the correct payee name.
Letter #3: Overpayment on Rebate Check
I received a rebate check for $[incorrect amount], but the correct amount should be $[correct amount]. Please issue a new check for the correct amount.
Letter #4: Underpayment for Freelance Work
The check for my freelance work in [month] is incorrect. It should be $[correct amount] due to [reason for discrepancy]. Please adjust the payment accordingly.
Letter #5: Missing Signature on Check
I received your check for $[amount], but it appears to be missing your signature. Please provide a new, signed check so I can deposit it.
Letter #6: Incorrect Amount on Check
The check I received for $[incorrect amount] does not match the agreed-upon amount of $[correct amount]. Please issue a corrected check for the correct amount.
Letter #7: Post-Dated Check Received
I received a post-dated check for [date]. Please confirm if this was intentional and provide a new check with the current date if necessary.
Letter #8: Stop Payment Request on Lost Check
I am requesting a stop payment on check number [check number] for $[amount]. I believe the check was lost or stolen. Please issue a replacement check.
Letter #9: Incorrect Account Number on Check
I received a check with an incorrect account number. The correct account number is [account number]. Please issue a new check with the correct information.
Letter #10: Check Returned Due to Insufficient Funds
Your check for $[amount] was returned due to insufficient funds. Please send a new check or contact me to arrange an alternative payment method.
Letter #11: Requesting Correction for Incorrect Payee Name
I am writing to request a correction on check number [Check Number] dated [Date]. The check was issued to [Incorrect Payee Name], and the correct payee should be [Correct Payee Name]. I have attached a copy of the check for your reference. Please issue a corrected check at your earliest convenience.
Letter #12: Notifying of Incorrect Check Amount
I am writing to inform you that I received check number [Check Number] dated [Date] for the amount of $[Incorrect Amount]. However, the agreed-upon amount was $[Correct Amount]. I have attached a copy of our agreement for your reference. Please issue a new check for the correct amount as soon as possible.
Letter #13: Requesting Stop Payment on a Lost Check
I am writing to request a stop payment on check number [Check Number] dated [Date] for the amount of $[Amount]. This check was [Reason for Stop Payment: Lost, Stolen, etc.]. Please confirm that the stop payment has been placed and notify me of any associated fees.
Expert Tips
- Clearly state the error in the check (e.g., incorrect date, amount, payee).
- Politely request a new or corrected check.
- Provide any relevant details (e.g., check number, date).
- Offer to return the incorrect check.
- Include your contact information for further communication.
Write Unique and Personalized Letters: A Step-by-Step Guide
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Sample Sentences
- Thank you for your recent order and the check for $100 which accompanied it. Unfortunately, the check was not signed.
- The bank returned your check #234 for $100, made out to Dr. Doe, due to "insufficient funds."
- I was distressed to learn that the check (#123 for $100) that we sent you earlier this month was returned by the bank for "insufficient funds." I have spoken to the bank manager, who admitted that the bank made an error. He will write to you to confirm their mistake.
- The enclosed check, #123 was mistakenly included on our November 21 statement for account #456. It should have been drawn on our Springfield, Kansas division.
- There is an error on my June 21 statement. Check #123 for $104 has been drawn as $140.
Key Phrases
- according to the bank
- according to our records
- account is overdrawn
- account number was incorrect
- bank returned the check
- banking error will be investigated
- check was deposited into the wrong account
- check was left unsigned
- check was short by
- check does not belong to our
- check did not clear
- check was not signed
- check which accompanied it
- credit my account with
- due to a banking error
- due to insufficient funds
- enclosed is the check that you
- failed to write the account number on
- mailed to us in error
- mistakenly included the enclosed check
- necessary steps will include
- no money in account number
- no overdraft protection
- notified a collection agency
- our statements indicate
- please redeposit the check
- put a freeze on the Doe account
- received an "insufficient funds" notice
- returned the check
- so that we can credit your account
- thank you for your recent order
- thank you for the check
- there are now sufficient funds
- there seems to have been a mistake
- transaction was not completed
- transaction could not be completed
- was an error in the statement
- will assess a late charge
- will review the
- wrong amount was entered
- wrong account number
Sample Sentences
- I am returning the check for your signature.
- We are afraid we must hold you liable for the $17 returned check fee. We will present the check for payment again in one week on June 24. If it is returned again, we will have no choice but to turn the matter over to a collection agency.
- Our finances are in excellent condition and there should be no further problem if you will kindly redeposit the check.
- I can understand the error, as both the names and the account numbers are similar, but I would appreciate your making the necessary corrections as soon as possible.
- I am enclosing copies of the check and statement. Please correct your records and adjust my account balance accordingly.
Key Phrases
- are responsible for the late fee
- bank has requested that
- bank shows that you still owe
- can be resolved without further
- check will clear without further problems
- correct this error promptly
- credit Doe account with
- deliver a new check or money order
- deposit sufficient money to cover
- for future reference
- if the check is returned again
- make the necessary corrections
- money order made out to
- must hold you responsible for
- must request a cashier's check
- need to avoid such occurrences
- present the check for payment
- records show that
- redeposit the check
- refer this to a collection agency
- returning the check for your signature
- send a copy of your canceled check
- send a money order for
- sign the check and return it
- this problem can be avoided if you
- to avoid future misunderstandings
- to avoid a recurrence
- understand what needs to be done
- we have no choice but to
- will credit your account with
- will adjust your account balance
- would appreciate receiving a copy of
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