Issue Clear and Effective Directives for Specific Tasks: 10+ Examples & Templates
Letter #1: Address Increased Electrical Load
The building's electrical load has increased significantly due to more computers and office equipment. Please schedule a planning meeting with the building supervisor, IT director, and an electrical contractor to discuss installing another line. Consider potential disruptions during the work. Contact [name] for secretarial assistance.
Letter #2: Prepare Loan Study Update
I have a meeting with the board of directors on [date] to review our loan sale progress. Please prepare an update on our loan-to-asset ratio improvement by [date] at [time]. Contact me with any questions.
Letter #3: Conduct Sales Presentation at Doe International
Please make a sales presentation at Doe International in [city]. Your contact is [name]. Schedule the meeting for either [date] or [date]. Report back to me with the results upon your return.
Letter #4: Attend Occupational Safety Meeting
Please attend the occupational safety meeting for department heads on [date]. Prepare your department's response to the safety issues raised in the previous meeting. Submit your agenda items by [date] and contact me with any questions.
Letter #5: Develop New Marketing Strategy
Our current marketing strategy needs a refresh. Please research and develop a new strategy that aligns with our updated goals and target audience. Present your proposal by [date].
Letter #6: Implement Improved Customer Service Procedures
Recent customer feedback indicates a need for improved service. Please review our current procedures, identify areas for improvement, and implement changes by [date].
Letter #7: Conduct Employee Performance Reviews
It's time for annual employee performance reviews. Please schedule and conduct reviews for your team by [date]. Provide written evaluations and discuss development plans with each employee.
Letter #8: Prepare Budget for Next Fiscal Year
Please begin preparing the budget for the next fiscal year. Consider our current financial situation, projected revenue, and any planned expenses. Submit a draft budget by [date].
Letter #9: Organize Company Retreat
Please organize a company retreat for [number] employees. Choose a suitable location, plan activities, and arrange transportation and accommodation. The retreat should take place in [month].
Letter #10: Research and Implement New Software Solution
Our current [software type] software is outdated. Please research potential replacements, evaluate their suitability, and present a recommendation by [date]. Upon approval, oversee the implementation process.
Letter #11: Delegate Marketing Campaign Tasks
I am assigning you the responsibility of leading the upcoming [Marketing Campaign Name] campaign. This includes [List specific tasks, e.g., developing a marketing plan, creating promotional materials, managing the budget, etc.]. Please keep me updated on the campaign's progress and report any challenges you encounter.
Expert Tips
- Clearly state the task or objective.
- Specify deadlines and expectations.
- Assign responsibility and authority clearly.
- Provide necessary resources and support.
- Communicate openly and be available for questions.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own directive letter effectively:
Sample Sentences
- I have read your proposal, and believe that it presents a sound approach to dealing with the problem. Please proceed as you have outlined.
- We are working with very strict deadlines and severe penalties on the Doe project. I need you to submit weekly progress reports, detailing what you have accomplished, what you are currently doing, and what remains to be done.
- I have attached a rough draft of the Doe proposal for your examination. Please check the figures and, if everything is in order, get it ready to submit.
- Please organize a tour of the plant for the Springfield High Science club. They are particularly interested in the manufacturing process.
- Please plan to attend the management training course at the Springfield Conference Center on Thursday and Friday next week. The details are in the accompanying brochure.
- Please study the attached proposal and let me know what you think of it.
- After the recent rash of burglaries, it's obviously time to increase our security. Please see that the following safety measures are completed:
1. fence the job site
2. box and lock all tools at the end of the work day
3. hire a night watchman
Key Phrases
- according to the enclosed schedule
- have attached a copy of
- important new procedure
- is necessary to
- is important that
- make sure that
- need you to
- plan to attend
- please proceed as outlined
- please proceed with
- please prepare a
- please organize a
- prepare a tentative
- request that you
- see that everyone
- suggest that we
- take the following steps
- with the following
- would like you to
- you will need to
Sample Sentences
- Let's get together in my office at 9:30 next Tuesday morning to discuss this matter further. If you have any questions in the meantime, feel free to call.
- I will need to have these on my desk by Thursday afternoon of each week so that I can report to the board.
- Please be ready to report on this subject at our regular meeting on June 20. If there are further losses before then, please call me immediately.
- If you have questions about the schedule, please let me know.
- The bids are due by March 15, so you will need to begin work as soon as possible.
- I am sure you will find the course valuable to you, especially as you continue to rise in the company.
- We ask all our new employees to attend this course, and hope you will find it very worthwhile. If for any reason you are unable to attend, please speak to Jane Doe today.
- We need to make a decision by the end of next week.
- Please coordinate your work with Mrs. Jane Doe. You could leave a message for her at the school or call her at home after 3:00 p.m.
Key Phrases
- a considerable penalty for
- as soon as possible
- be prepared to
- discuss this further
- feel free to call
- for final approval
- get together on
- if you have any questions
- if you need help
- is available to
- must be completed by
- need to have this by
- need any further information
- our deadline is
- plan to present
- please let me know
- please coordinate your work with
- will meet on
- will improve our
- will review this procedure on
- would appreciate hearing your opinion
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