Delegation Letters Made Easy: 14 Templates & Examples to Empower Your Team
Letter #1: Hosting Assignment for Site Visit
We are assigning you to host [Secretary Name] on [date] for a visit to [site name]. Please meet them at [time] at [location], provide transportation, review the site's advantages and disadvantages, and escort them to [location] by [time].
Letter #2: Holiday Gala Coordination
Would you please coordinate this year's holiday gala? Start by meeting with [name], last year's organizer, for recommendations. Gather ideas from others and stay within last year's budget. Keep me updated on your progress.
Letter #3: Committee Formation for Feasibility Study
[Name] has requested you form a committee to explore expanding our operations to [location]. You have up to [number] wage-hours. The final report is due on [date].
Letter #4: Preparation for Delegation Visit
Please help prepare for the delegation visit from the Governor's office next week. Your duties include: [list of duties]. Contact [name] for details. Give me a progress report by [date]. This is your top priority.
Letter #5: New Product Launch Marketing Campaign
I am assigning you to lead the marketing campaign for our new product, [product name]. Your responsibilities will include developing a marketing strategy, creating promotional materials, and managing the campaign budget.
Letter #6: Customer Satisfaction Survey Project
I would like you to head up a project to assess our customer satisfaction. Your tasks will include designing a survey, collecting and analyzing data, and presenting your findings and recommendations.
Letter #7: Website Redesign Project
We are planning a website redesign and I would like you to lead this project. This will involve collaborating with our web development team, gathering input from stakeholders, and ensuring the new site meets our goals.
Letter #8: Social Media Strategy Development
I am assigning you the task of developing a comprehensive social media strategy for our company. This will involve identifying target audiences, creating engaging content, and measuring the success of our efforts.
Letter #9: Community Outreach Initiative
I am asking you to lead a new community outreach initiative to strengthen our relationship with the local community. This will involve planning and executing events, building partnerships with local organizations, and promoting our company's involvement in the community.
Letter #10: Internal Communications Improvement Project
I would like you to head up a project to improve internal communications within our company. This could involve assessing our current communication channels, identifying areas for improvement, and implementing new strategies to enhance communication and collaboration.
Expert Tips
- Clearly state the project's scope, goals, and deadlines.
- Specify the resources and support available to the person taking on the project.
- Express confidence in the person's ability to complete the project successfully.
- Offer guidance and support, but allow the person autonomy to manage the project.
- Maintain a positive and encouraging tone throughout the letter.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own delegation letter effectively:
Sample Sentences
- Would you please make arrangements for the visitors' tour of the plant next week?
- You have been assigned to direct the department's preparation for accreditation next June.
- I would like you to do a special project in order to improve our food service. As you know, there have been many complaints about the menu choices in the cafeteria.
- We have decided to bid on the Springfield Middle School construction project, and we need you to devote all of your time to preparing a bid for submission on April 30.
- Your work on the Doe account was so successful that we want you to head this year's advertising project.
- We have selected you to follow up on the Doe contract.
Key Phrases
- a special project
- am turning over to you
- are confident that you
- because of your
- handle the arrangements for
- have decided to
- have been assigned
- have recommended you for
- have selected you to
- have chosen you to
- make arrangements for
- need you to
- the outstanding job you did on
- to assume responsibility for
- to make sure that
- want you to
- were the obvious choice for
- would like to have you
- would you please
- your previous experience with
Sample Sentences
- This task will include the following steps:
1. Confirm times with each department and make sure the assigned guides understand what to do.
2. Be sure that there are refreshments available for each group. - You may wish to greet the guests yourself, but that can be delegated, if you are too busy.
- You worked with John on a similar project two years ago, so you are familiar with the process.
- Please come to a meeting in my office at 11 a.m. on Wednesday to discuss what needs to be done.
- Please collect the proposed menus for next month from the cafeteria manager, prepare a survey listing the choices, along with check-off options, and distribute the survey to all employees. Your biggest challenge will be getting the completed surveys back!
- You are aware of what needs to be done, so I won't attempt to micromanage this, but I would appreciate weekly reports on your progress.
- John Doe will provide technical support.
Key Phrases
- are familiar with
- are already aware of
- confirm the final details
- discuss what needs to be done
- expect weekly reports
- get underway by
- have done this before
- have scheduled a meeting for
- in order to help
- information is available from
- involves the following steps
- keep me up-to-date on your progress
- know what is expected
- may wish to
- need this project to
- please note the time constraints
- report directly to
- the attached file
- to be completed by
- will include the following
- will have considerable freedom
Sample Sentences
- I think you will find this task both interesting and enjoyable. If you need any help or further information, please call me.
- This is an enormous task, and all members of the department need to be involved. Your responsibility is, of course, to coordinate efforts, not to do all the work yourself.
- Kindly give this project top priority for the next few days. Jane will help with your normal duties.
- If you have any other tasks underway that cannot be shelved temporarily, please discuss them with John. We want you to be free to work on the bid.
- Let me know what assistance you will need, and I will do whatever I can to get it for you.
- Let me know when you have completed the job. If you need any help from my office, please call.
Key Phrases
- are confident that you can
- can adjust your other duties
- feel free to call
- for further information
- happy to help you
- if you have any questions
- if you need any help
- let me know
- please discuss with me
- rely on you to
- see what can be arranged
- set up a meeting to
- use the resources of
- what assistance you will need
- what kind of help you will need
- when the job is complete
- will take over your
- will provide technical support
- will be available to
- will help you with
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