Delegate New Duties & Responsibilities: 12+ Examples & Templates for Effective Delegation
Letter #1: Assign Assistant Unit Manager and Additional Projects
We recognize your increased workload and are hiring an assistant unit manager to handle administrative tasks. While your editing responsibilities will expand incrementally, we'll provide additional personnel and training support. Your feedback is crucial during this transition.
Letter #2: Lead International Sales Expansion
Given your expertise, we're assigning you to oversee international sales. Delegate your current duties to [name] as you focus on this new initiative. We'll hold planning meetings in May, and you'll transition fully to international sales after June 1st. Our first meeting is on [date] at [time].
Letter #3: Formalize Role as Circulation Manager
We are formally adding "circulation manager" to your title, reflecting your existing responsibilities. [Name] will join your department to assist you. New duties include coordinating delivery accounts and managing new sales, in addition to your current tasks. Please meet with me on [date] at [time] to discuss details.
Letter #4: Lead New Client Onboarding
We're assigning you to lead the onboarding process for our new client, [client name]. Your responsibilities will include coordinating with internal teams, developing onboarding materials, and ensuring a smooth transition for the client.
Letter #5: Manage New Social Media Accounts
Given your expertise in social media, we're assigning you to manage our new accounts on [social media platforms]. You'll be responsible for creating and scheduling content, engaging with followers, and tracking performance metrics.
Letter #6: Spearhead Employee Training Program
We're launching a new employee training program, and we'd like you to lead the development and implementation. Your responsibilities will include designing the curriculum, selecting training materials, and coordinating training sessions.
Letter #7: Oversee New Product Development
We're excited to announce the development of a new product, [product name], and we're assigning you to oversee this project. You'll work closely with the product development team, marketing, and sales to ensure a successful launch.
Letter #8: Establish New Partnership with [Partner Name]
We're partnering with [partner name], and you'll be our primary liaison. Your responsibilities include coordinating with [partner name], developing joint marketing plans, and tracking the success of the partnership.
Letter #9: Oversee Expansion into New Market
We're expanding into the [market name] market, and you'll lead this initiative. Your responsibilities include market research, developing an entry strategy, and managing the expansion process.
Letter #10: Implement New Customer Service System
We're implementing a new customer service system, and you'll be responsible for overseeing its rollout. This includes training staff, troubleshooting any issues, and ensuring a smooth transition for our customers.
Letter #11: Enhance Team Leadership Skills
To further your professional development, we are assigning you to participate in a leadership training program. This program will equip you with advanced leadership skills, including conflict resolution, team building, and decision-making, to enhance your effectiveness as a leader within our organization.
Letter #12: Chair New Committee on Sustainability
In line with our commitment to sustainability, we are establishing a new committee dedicated to environmental initiatives. We are appointing you to chair this committee. Your responsibilities will include setting the committee's agenda, facilitating meetings, and driving initiatives to reduce our environmental impact and promote sustainable practices.
Letter #13: Mentor New Hire [New Hire Name]
To ensure a smooth onboarding experience for our new hire, [new hire name], we are assigning you as their mentor. Your guidance and support will be invaluable as they learn the ropes and integrate into our team. Please schedule regular meetings to provide them with feedback and answer any questions they may have.
Expert Tips
- Clearly define the new or additional duties.
- Explain the rationale behind the delegation, highlighting the individual's strengths and potential for growth.
- Offer necessary resources and support to ensure success.
- Set clear expectations for timelines and outcomes.
- Maintain open communication and provide feedback throughout the process.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own delegation letter effectively:
Sample Sentences
- The company has grown to the point that we need a purchasing coordinator.
- Your idea of establishing the position of ombudsman has met with a warm reception.
- We need to make some adjustments in order to distribute our workload more evenly.
- With the explosive growth in the number of calls to our help hotline, we feel that you are becoming overloaded.
- We have been very impressed with the growth you have brought to the northern route, but realize that it has now become rather unwieldy for one person to manage.
- We are sympathetic to your request to travel less and are very sorry that your wife is experiencing such severe health problems.
Key Phrases
- after considerable analysis and discussion
- are sympathetic to your request
- are overloaded
- as you are already aware
- company has grown
- even out our workload
- have been very impressed with
- make some adjustments
- some adjustments seem necessary
- the restructuring has led to
- the position of
- to accommodate the growth of
- to manage the increasing workload in
- up until now
- need to establish a
- will announce the change on
- will be in everyone's best interests to
- with the installation of
- your current responsibilities include
- your idea of
- your suggestion that
Sample Sentences
- I want you to take on this position as of January 1. You will need to keep current lists of all major equipment and all purchases involving sums greater than $500.
- Your responsibilities will include advising department heads on capital equipment purchases and making sure that equipment is not duplicated unnecessarily.
- Jane will take over your current duties.
- We think you are the ideal person to take on these responsibilities, and we suggest that you proceed according to the plan you outlined at our meeting on March 5.
- You and Jane will continue to work in Classified Ads, but will do your own billing. This additional duty should be easy for you now that we have the new computer program in place. Ashley will show you how to do the billing, and we would like you to show her the ropes in the classified section.
- From now on please concentrate on the hotline, where you have been doing extremely well. We would like you to continue to process incoming mail as well, but Jane will assume your purchasing duties.
- It seems that our best strategy will be to move you to a desk job, at least temporarily. Please contact John, who will discuss the details with you.
Key Phrases
- are the ideal person to
- is important that you
- major responsibilities will include
- new responsibilities will entail
- our best strategy seems to be
- please concentrate your efforts on
- proceed as we discussed
- responsibilities will include
- suggest that you
- take on this position as of
- this additional duty should be
- will take over your current
- will need to
- will now be responsible for
- will also be responsible for
- will effect an equitable division of
- will discuss the details
- will continue to work in
- would like you to continue to
- your primary responsibility will be
Sample Sentences
- Please meet with me in my office on Monday at 11 a.m. We will work out the details and discuss any concerns you may have.
- This is a new adventure for the company, and doubtless there will be some problems along the way. Please do not hesitate to contact me if you need help.
- I would appreciate a call from you within two weeks to let me know how things are working out.
- I think you will all enjoy the new arrangement, but if any unforeseen problems arise, please let me know.
- This poses an immediate challenge for you, but the rewards should be great. If you have any concerns, please see me.
Key Phrases
- discuss any concerns
- do not hesitate to
- during this adjustment period
- glad to work with you
- how things are working out
- if any problems arise
- if I can help
- if you need any help
- if you have questions
- iron out any problems
- let me know
- long term benefits
- please meet with me
- poses an immediate challenge
- reevaluate the situation
- thank you for your cooperation
- think you will enjoy
- when circumstances change
- will discuss this again after
- work out the details
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