Stop Payment Letter Examples & Templates: Resolve Payment Issues Quickly & Easily
Letter #1: Payment Stopped: Defective Work
I have stopped payment on check #[check number] for $[amount], issued on [date], for driveway work due to defects. I will reissue payment upon satisfactory completion.
Letter #2: Payment Stopped: Lost Check
I am stopping payment on check #[check number] for $[amount], sent on [date], as it appears lost. A replacement check #[check number] is enclosed. I apologize for the inconvenience.
Letter #3: Payment Stopped: Replacement Check Enclosed
Check #[check number] for $[amount] has not been cashed. I assume it's lost and have stopped payment. Enclosed is replacement check #[check number]. I apologize for the delay.
Letter #4: Payment Stopped: Breach of Contract
Due to the non-fulfillment of our agreement for sprinkler installation, I have stopped payment on check #[check number] for $[amount].
Letter #5: Stopped Payment: Incorrect Billing
I have stopped payment on check #[check number] for $[amount] due to an incorrect billing amount. Please provide a revised invoice with accurate charges to resolve this issue.
Letter #6: Stopped Payment: Unauthorized Purchase
I have placed a stop payment on check #[check number] for $[amount] due to an unauthorized purchase made on my account. Please investigate this matter immediately.
Letter #7: Payment Stopped: Non-Delivery of Goods
I have stopped payment on check #[check number] for $[amount] as the goods ordered on [date] have not been delivered. Please confirm shipment or issue a refund.
Letter #8: Stopped Payment: Dispute Resolution
I have stopped payment on check #[check number] for $[amount] pending resolution of a dispute regarding the quality of services rendered. Please contact me to discuss.
Letter #9: Payment Hold: Pending Cancellation
I have placed a hold on check #[check number] for $[amount] as I am seeking to cancel the associated transaction. Please confirm cancellation to release the payment.
Letter #10: Notice of Stopped Payment: Refund Request
I have stopped payment on check #[check number] for $[amount] due to a refund request for the purchased item. Please process the refund to my original payment method.
Expert Tips
- Clearly state the check number, date, and amount.
- Specify the reason for stopping payment.
- Offer solutions or next steps to resolve the issue.
- Maintain a polite and professional tone.
- Apologize for any inconvenience caused.
Write Unique and Personalized Letters: A Step-by-Step Guide
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Sample Sentences
- I understand check #117 for $350.00 that I sent you on May 1, has not reached your office.
- I want to assure you that I did send check (#119) for $357.79 on April 26.
- I received a second billing notice a few days ago, so I assume that my original check #421 for $1,395.00 never reached your office.
- I sent check #349 for $85.17 three weeks ago. If it has not reached your office yet, I suspect it has been lost in the mail.
- I am sorry to hear that you still have not received my check of $429.97 for services you rendered last month. I share your concern and assure you that I sent check #527 three weeks ago.
- I sent check #233 for $533.00 on September 8.
Key Phrases
- assume that you did not receive
- check #555 in the amount of
- failed to arrive
- for the products I ordered
- have not received my check for
- if it has not yet reached you
- if you do not receive it by
- must have been lost
- my check never arrived
- my original check, #555 for
- please let me know
- received a second billing notice
- sent the check on
- sent check #555 for
- should have reached you by now
- should have received my check by
- sorry to hear that
- still have not received
- that I mailed to you on
- understand that you have not yet received
- want to assure you that
Sample Sentences
- I have enclosed a replacement check, #428, with this letter.
- Enclosed is a replacement check (#213) for the same amount.
- Please accept the enclosed check #140 for $98.00 and disregard check #123 if it arrives.
- In a few days you should receive check #411 for $3,954.29.
- Please let me know if check #319 does not arrive in the next few days. I would be pleased to send you a replacement check at that time.
- Replacement check #719 will arrive by certified mail by the end of this week.
- I have asked the post office to trace the first check (#414), and have sent a second check to cover the amount due.
Key Phrases
- by the end of this week
- by certified mail
- for the same amount
- for the outstanding balance
- have enclosed a
- have sent a second check
- if you do not receive it by
- if it fails to arrive by
- if it has not reached you by
- let me know if
- please notify me if
- please disregard check #
- if you receive check #
- should arrive by
- the enclosed replacement check
- trace the first check
- will send you a replacement check
- will be happy to
- would be pleased to
Sample Sentences
- Because the initial check has apparently not arrived, I have stopped payment on it.
- I want to notify you that I have stopped payment on check #117 because I never received my order.
- I have asked the bank to cancel check #719 because your crew did not complete the work they contracted to do.
- I have stopped payment on check #113. If it comes in the mail, please return it to me.
- If the check does not arrive by the end of the week, please let me know. I will be happy to cancel it and issue you another one.
- I hope you understand why I had to cancel check #419. Check #423 for the same amount should arrive shortly.
Key Phrases
- asked the bank to stop payment on
- because I did not receive
- because you failed to
- had to stop payment on check #
- have stopped payment on
- have canceled check #
- if it does not arrive by
- if you are unable to locate
- issue you another check
- let me know if
- never received my order for
- please return my check #
- return it to me
- should arrive shortly
- stopped payment on
- took this action because
- was not satisfied with
- was a misunderstanding
- will cancel the original check
- wish to notify you that
Sample Sentences
- I apologize for the inconvenience this has caused you.
- I appreciate the excellent services you have provided us during this last year.
- I will be happy to reissue the check as soon as I receive the merchandise I ordered.
- I apologize for the missing check and hope we can remedy this situation quickly.
- We regret the unavoidable delay. Thank you for your understanding.
- I am sorry that the check didn't arrive. Please let me know when its replacement reaches your office.
- As always, we were pleased with your excellent service and your quality products.
- In the past we have been very satisfied with your superior service, so I am disappointed that this contract did not turn out as well. I am willing to resubmit my check as soon as the work is completed.
- We apologize for any problems this delay may have caused.
Key Phrases
- am sorry for the inconvenience
- am disappointed that
- apologize for the delay
- appreciate the service you provide
- as soon as the work is completed
- for your patience
- for your understanding
- have been very satisfied with
- please let me know
- problems this may have caused you
- regret the delay
- regret the inconvenience
- take steps to remedy the situation
- thank you for
- want to be sure that
- were very pleased with
- when it reaches your office
- when I receive my order
- will, in the future, send my payment by
- will receive prompt payment
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