Payment Discrepancy Notice Letter Examples & Templates
Letter #1: Payment Discrepancy Notice
Your [month] payment was $[paid amount], but the invoice amount was $[invoice amount]. We've added the $[difference] difference to your [month] bill. To discuss other options, call [phone number].
Letter #2: Payment Adjustment Request
Thank you for your recent $[paid amount] payment. The balance due was $[invoice amount]. Kindly send the remaining $[difference] to settle your account. We appreciate your prompt attention.
Letter #3: Rent Payment Update
Your rent payment of $[paid amount] was received. Please note that the rent increased to $[invoice amount] this month. To avoid any late fees, please send the $[difference] balance by [date].
Letter #4: Service Charge Update
Your $[paid amount] payment for [month] lawn services was received. On [date], additional weed spraying cost $[amount], totaling $[total amount]. Unless you prefer otherwise, this will be added to next month's bill. For questions, call [phone number].
Letter #5: Underpayment Notice: Balance Due
We appreciate your recent payment, but it seems there's an outstanding balance of $[amount] on your account. Please review your invoice and send the remaining amount by [date] to avoid any late fees.
Letter #6: Payment Discrepancy: Action Needed
We've noticed a discrepancy in your recent payment. The amount paid was $[paid amount], while the total due was $[invoice amount]. Please remit the $[difference] difference at your earliest convenience.
Letter #7: Incorrect Payment Amount: Review and Update
Your recent payment of $[paid amount] doesn't match our records. According to our invoice, the amount due is $[invoice amount]. Kindly review your records and send the remaining balance if necessary.
Letter #8: Payment Reminder: Outstanding Balance
We appreciate your continued business but want to remind you of an outstanding balance of $[amount] on your account. Please ensure payment is made by [date] to keep your account in good standing.
Letter #9: Invoice Discrepancy: Clarification Needed
We're writing to clarify a discrepancy in your recent payment. Our records show a different amount due than what was paid. Please review your invoice and contact us if you have any questions.
Letter #10: Partial Payment Received: Balance Remaining
Thank you for your partial payment of $[amount]. However, a balance of $[amount] remains on your account. Please remit the remaining amount by [date] to avoid any additional charges.
Expert Tips
- State the payment discrepancy clearly and concisely.
- Include the correct payment amount and due date.
- Offer solutions for resolving the discrepancy, such as paying the remaining balance or contacting customer service.
- Maintain a professional and polite tone.
- Express appreciation for the customer's business.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own credit letter effectively:
Sample Sentences
- The payment we received on 14 July in the amount of $60.89 leaves a balance due of $20.00.
- We recently received your check #719 for $130.00. If you will carefully review your copy of the June 13 invoice, you will see that the amount you owed was $180.00, not $130.00.
- We regret to inform you that your payment received on 9 March for February services was $200.00 less than it should have been.
- This letter is to notify you that you paid $59.99 instead of $69.99, the total amount due.
- Thank you for your prompt payment of $560.00. Although our invoice did show that amount for the products ordered, you forgot to include the shipping costs and sales tax.
- We appreciate your payment of $199.00; however, it leaves a balance of $21.00. You may have calculated the payment for your order with an old catalog.
Key Phrases
- according to our records
- appreciate receiving your payment
- failed to include
- have mistakenly paid
- have a balance due of
- if you will carefully review your
- less than the amount due
- may have overlooked the
- miscalculated the payment
- need to notify you that
- omitted the charges for
- our billing records show that
- our records show that
- overlooked the charge for
- received your check
- regret to inform you that
- the payment you sent on
- the amount owed was
- your prompt payment of
Sample Sentences
- If you send the remaining $22.50 within the next ten days, we can update your account and disregard any late fees.
- Please send us the remaining $100.00 now.
- You may either pay the balance now, or we can add the amount to your next bill.
- We know you plan to close for the holidays, so we request that you send the extra $73.00 now, rather than with your next payment.
- Enclosed is your corrected statement. Please remit $32.75 within the next ten business days.
- We have added $97.91 to your next billing statement. If for some reason you wish to handle this payment differently, please call 555-5555.
- Please add $19.00 to your next payment.
Key Phrases
- add the balance to
- add the amount to
- as soon as possible
- can add the amount to
- disregard the late fee
- do one of the following
- enclosed is your corrected statement
- in the enclosed envelope
- keep payments up to date
- no need to pay the balance now
- no need to pay this separately
- pay the balance now
- please add the balance to
- reflecting the amount still owed
- request that you send
- send the remaining
- the amount will be reflected on
- to avoid finance charges
- to avoid the late fee
- will send another statement
- will be a late fee of
- your next payment to us
- your next billing statement
Sample Sentences
- If you feel we have made an error in our calculations, please call 555-5555.
- If you have any questions or concerns, please call. We are always pleased to serve you.
- If we can assist you in this matter, please call 555-5555.
- We appreciate your cooperation in this matter. Let us know if we can make the payment process easier for you in the future.
- Thank you for your prompt and consistent payments. Please tell me if you need more help or information to correct this error.
- We value your account. Please feel free to call us if you have any questions or concerns.
- If we can be of further assistance to you, please call our office at 555-5555 or write to the address below.
- I would be happy to answer any questions you may have about our billing procedures.
Key Phrases
- always a pleasure to
- any questions you may have
- anything we can do
- appreciate your business
- appreciate your cooperation
- are a valued customer
- feel free to call
- for your patronage
- if you need more information
- if you feel that we have made an error
- if you have any questions
- if you have any difficulty with
- let us know if
- make it easier for you
- thank you for
- to answer your questions
- to correct this error
- value your account
- would be happy to
- write to the address below
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