Travel Confirmation Letter Templates & Examples: Your One-Stop Shop for Stress-Free Travel Planning

This is to confirm my travel plans to Kansas on [date]. I will arrive at [Airport Name] at [time] on [Airline Name], flight #[flight number].

I appreciate your offer to have your assistant, [Assistant Name], meet me at the gate. I will have carry-on luggage only and expect to arrive at your office within an hour of landing.

I'm looking forward to collaborating on this exciting project with you.

This is a final confirmation of my travel plans before our meeting. Our group of [number] will arrive on [Airline Name], flight #[flight number] from [Departure City] at [time] on [date].

We have reservations at the [Hotel Name] and appreciate your transportation offer. We will each have one suitcase, golf clubs, and a carry-on bag.

I'm looking forward to a productive meeting and some downtime on the golf course.

I am writing to confirm the arrival of Ms. [Name] at [Airport Name] on [Airline Name] flight #[flight number] at [time] on [date].

As per our arrangements, she expects to be met by a company representative and transported to your downtown offices.

Ms. [Name] is eager to meet the sales team and experience [City Name].

I am writing to confirm my reservation at [Hotel Name] for [check-in date] to [check-out date].

My reservation is under the name [Name] and the confirmation number is [confirmation number]. I have booked a [room type] room.

I have also requested [any additional requests or preferences]. Please confirm that these requests have been noted. I look forward to my stay.

This is to confirm my flight booking for [Airline Name] flight #[flight number] from [Departure City] to [Destination] on [date] at [time].

My booking reference is [booking reference]. I have selected seat [seat number] and have purchased [any additional services].

Please verify that all details are correct and provide any further information I may need for my trip.

I confirm my car rental reservation with [Rental Company Name] for [pick-up date] at [pick-up time] from [location].

I have reserved a [car type] for [number of days] days. My confirmation number is [confirmation number].

Please confirm that my reservation is secure and provide any additional information I may need for pick-up.

This letter confirms my train ticket purchase for [Train Company Name]'s [train name/number], departing from [departure station] on [departure date] at [departure time] and arriving at [arrival station] on [arrival date] at [arrival time].

My booking reference is [booking reference]. I have reserved [number] seat(s) in [class].

Please verify the details of my booking and inform me of any changes or updates.

This letter confirms my bus ticket purchase for [Bus Company Name]'s [bus name/number], departing from [departure station] on [departure date] at [departure time] and arriving at [arrival station] on [arrival date] at [arrival time].

My booking reference is [booking reference]. I have reserved [number] seat(s).

Please confirm the details of my booking and let me know if there are any additional instructions or requirements.

This is to confirm my booking for the [Cruise Line Name] cruise departing on [departure date] from [departure port].

My reservation number is [confirmation number], and I have booked a [cabin type] cabin for [number of people].

I have selected [dining preference] for dining and would prefer [any additional preferences].

Please confirm that these preferences have been noted and provide any additional information I may need for my cruise.

I am writing to confirm my booking for the [Tour Name] group tour starting on [start date] and ending on [end date].

The group consists of [number of people] people, and our booking reference is [confirmation number].

We have opted for the [tour package name] package, which includes [list of inclusions]. Please confirm that our booking is secure and provide any additional details we may need for our trip.