Shipment Confirmation Letter Examples & Templates: Track Your Packages with Ease
Letter #1: Shipment Confirmation for Housing Information
This confirms that the housing information you requested was mailed today. If you don't receive it within a week, please contact me at [phone number]. Kindly verify the package's condition upon arrival. I'll follow up next week to discuss the details further.
Letter #2: Replacement Train Parts Shipped
Your replacement train parts were shipped today via UPS. Track your package using confirmation number [tracking number] at 555-5555. If you encounter any issues, please call me directly at [phone number].
We're happy to help and hope [Company Name] toys bring you joy!
Letter #3: Confirmation of Mailed Package Containing Family Photos
On [date], I mailed a package containing valuable family photos to [address]. I haven't heard from you yet, so please confirm receipt as soon as possible. If needed, I can track the package using the shipper's information. Thank you!
Letter #4: Order Shipment Confirmation for [Product Name]
This is to confirm your order for [Product Name] has been shipped on [date] via [Shipping Carrier]. Your tracking number is [tracking number]. You can expect delivery within [estimated delivery time].
We hope you enjoy your purchase!
Letter #5: Important Documents Sent via Certified Mail
I sent the requested documents via certified mail on [date]. The tracking number is [tracking number].
Please confirm receipt once the documents arrive. If you have any questions, feel free to contact me at [phone number].
Letter #6: Package Containing [Item Name] Shipped
Your package containing [Item Name] was shipped on [date] via [Shipping Carrier]. The tracking number is [tracking number].
Please let me know if you have any questions or concerns regarding your shipment.
Letter #7: Gift Basket Delivery Confirmation
This is to confirm that the gift basket you ordered for [Recipient Name] has been shipped and is expected to arrive on [date].
The gift basket includes [list of items in the basket]. We hope they enjoy it!
Letter #8: Confirmation of Sample Shipment
We have shipped the samples you requested on [date]. You should receive them within [estimated delivery time].
The samples include [list of samples]. Please test them out and let us know your feedback.
Letter #9: Book Shipment Confirmation
Your order for [Book Title] has been shipped and is on its way! The estimated delivery date is [date].
We hope you enjoy reading this book and look forward to hearing your thoughts.
Letter #10: Electronic Device Shipment Confirmation
This confirms your order for [Device Name]. It has been shipped and is expected to arrive on [date]. The tracking number is [tracking number].
Please let us know if you have any questions or need assistance setting up your new device.
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Sample Sentences
- My records show that on July 9, I sent a packet of graduate program applications to the Doe American Studies Department at Doe University.
- Last Wednesday, July 6, I sent a small package to Doe Enterprises at 1600 Main Street, Springfield, Kansas 12345, per the instructions on your e-mail message. The package should have arrived with the express morning delivery on Thursday, July 7.
- As you requested during our phone conversation last week, I sent you forms A and D to complete my application for the sales position that you advertised. On the envelope I wrote "ATTN. Jane Doe." The envelope was included in Friday's mail.
- I mailed the package you requested last Friday. Because of the sensitive nature of the material, I wanted to assure you that I had shipped it.
- I trust you received the promotional kit we sent you. To be sure that everything was included in your kit, let me review the items that should have been included:
- five golden rings
- four calling birds
- three French hens
- two turtle doves
- a partridge in a pear tree - This letter is the confirmation you requested that unit #123 was sent to you on July 9.
Key Phrases
- as you requested
- as per your instructions
- as we discussed
- because of the nature of the
- contained the following
- during our phone conversation
- included the following items
- records show that
- sent a packet of
- sent you the
- should have been included
- should arrive by
- the confirmation you requested
- trust that you received
- want to confirm
- want to be sure that
- want to make sure that
- was sent to you on
- were included in
- were mailed on
- wish to confirm that
Sample Sentences
- If you have not received your box, please call us at 555-5555.
- Please confirm whether you received this package.
- Please let us know if your package is incomplete or damaged in any way, and we will send you replacement items immediately.
- If you have not received the package by the time you get this message, please call me immediately at 555-5555.
- John will bring your package with him when he flies in from Springfield.
- If you did not get the packet we sent, or you would like extra copies of any of the documents inside, please call me at 555-5555 or e-mail me at Doej@Doe.inc.
- Please let me know if you do not have the item in your possession now. If you have not received it, we will trace it immediately.
Key Phrases
- am concerned that
- by the time you receive this
- do not have the item
- do not hesitate to call me at
- e-mail me at
- expected to hear from
- if you would like extra copies
- if it is incomplete or damaged
- if you have not received it by
- if you did not get the packet we sent
- it should have arrived by
- let us know whether
- please let me know if
- please call us at
- should arrive soon
- whether you received
- will respond promptly
- will send a replacement
- will put a tracer on it
Sample Sentences
- Unless I hear otherwise, I will call you sometime around July 18 to arrange a meeting.
- We will wait to hear whether you have received it before we send another.
- We plan to ship one item per week until the first week in June, at which time we will review the arrangement and see whether that number can be increased.
- If I do not hear from you by April 4, I will call to see if there is anything we need to do.
- I will wait for your response before taking further action.
Key Phrases
- arrange a replacement or refund
- as we agreed
- at which time
- before we send another
- cover the cost of
- if there is anything
- if I do not hear from you by
- send a replacement
- to follow up on
- to arrange a meeting
- unless I hear otherwise
- unless you call me earlier
- will assume that
- will call you in a week
- will call to see if
- will not take action I hear from
- will wait for your response
- will send a duplicate
- will meet with
- will be necessary to
- will look into your situation
- will investigate the situation
- will wait until
- will review the arrangement
Sample Sentences
- As always, it is a pleasure doing business with you.
- Thank you again for your order. We are looking forward to doing business with you again in the near future.
- I am pleased that you will finally get your package.
- It is rewarding to see this project completed.
- It has been a pleasure working with you.
- If you have any questions, please don't hesitate to call.
Key Phrases
- a pleasure to work with
- always appreciate your
- are looking forward to
- doing business with you
- don't hesitate to call
- eager to see this resolved
- enjoy working with
- for your order
- if you have any questions
- in the near future
- is always a pleasure to
- is rewarding to
- it has been a pleasure to
- pleased that you thought of us
- thank you for
- to your complete satisfaction
- unless we hear otherwise
- want to be sure that
- will finally get your
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