Request Confirmation of Authorization to Take Action: Examples & Templates
Letter #1: Confirmation of Maintenance Purchase Authorization
On August 23, 2018, you authorized me to purchase maintenance supplies for [Condominium Name]. I will maintain records, save receipts, and notify you of non-routine purchases. Please confirm this authorization by signing this document and returning it to me. Thank you for your trust.
Letter #2: Confirmation of Project Scope Authorization
As I understand your directives, I am authorized to: [List of Authorized Actions]. If other managers have questions, I will refer them to you. Thank you for your trust in my ability to improve the project and accelerate its release.
Letter #3: Confirmation of Office Addition Authorization
This letter confirms your verbal authorization to begin work on the addition to your offices at [Address]. The cost will be $[Cost] per square foot, using the blueprints dated [Date] by [Architect/Firm]. Please sign and return this letter to authorize the work.
Thank you for choosing us for this project.
Letter #4: Confirmation of Real Estate Agent Authorization
This letter confirms our discussion on [Date]. I need written authorization to act as your representative in securing a new office in [City]. I will select three sites for your inspection next month. Once I have confirmation, I will begin my search.
I look forward to meeting you and showing you around the city next month.
Letter #5: Confirmation of Marketing Campaign Authorization
This letter confirms your authorization for me to proceed with the marketing campaign we discussed on [Date]. The campaign will focus on [Target Audience] and utilize [Channels]. The budget is set at $[Budget]. Please sign and return this letter to give your final approval.
Letter #6: Confirmation of Contract Negotiation Authorization
I am writing to confirm your authorization for me to negotiate the contract with [Company Name]. The key points we discussed include [List Key Points]. I will keep you updated on the progress and seek your approval before finalizing any agreement.
Thank you for entrusting me with this responsibility.
Letter #7: Confirmation of Equipment Purchase Authorization
This letter confirms your approval to purchase [Equipment] for the [Department/Project]. The estimated cost is $[Cost], and the purchase will be made from [Vendor]. Please sign and return this letter to authorize the purchase.
Letter #8: Confirmation of Travel Arrangement Authorization
I am writing to confirm your authorization for me to book travel arrangements for [Trip Purpose]. The travel dates are [Dates], and the destination is [Destination]. I will book flights, accommodation, and any necessary transportation within the approved budget of $[Budget].
Letter #9: Confirmation of Website Redesign Authorization
This letter confirms your authorization for us to proceed with the redesign of your website. The new design will focus on [Key Goals] and incorporate [Key Features]. The project timeline is [Timeline] and the budget is $[Budget]. Please sign and return this letter to give your final approval.
Letter #10: Confirmation of Event Planning Authorization
I am writing to confirm your authorization for me to plan [Event Type] event on [Date]. The event will be held at [Location] and will have approximately [Number] attendees. I will be responsible for [List of Responsibilities] and will work within the allocated budget of $[Budget].
Expert Tips
- Use clear and concise language, focusing on the essential details.
- Replace names, dates, and other specific details with placeholders for versatility.
- Include relevant keywords naturally in the content.
- Use HTML tags to structure the content for readability.
- Create informative titles using active voice and include relevant keywords.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own confirmation letter effectively:
Sample Sentences
- Please confirm that we have your permission to remove the two leaking septic tanks from behind your farm house on Rural Route 6.
- On Friday, Jane took notes on the specifications of the deck you would like us to build, and I understand that I have authorization to buy materials on your account.
- Please confirm the authorization you gave us over the phone on Wednesday to send our efficiency analysis team to your Springfield plant.
- We would like to begin work on the Springfield Power & Water case as soon as possible; however, it is our policy not to begin a case without written confirmation of authorization and a signed fee and payment schedule agreement. Below are the terms of our agreement as we understand them from our phone conversation:
- On July 24, 2018, I spoke with you on the phone about providing surveillance services for your firm. It was my understanding that I had been authorized to begin work immediately. Could you please send me written confirmation of the project's details and my authorization to undertake it.
Key Phrases
- am authorized to
- am waiting for written confirmation
- as we discussed
- as soon as possible
- during our telephone conversation
- eager to get going on
- gave us over the phone on
- have received permission to
- need your written authorization to
- need authorization to undertake
- need written permission
- please send me
- request confirmation that
- spoke with you about
- the terms of our agreement
- to follow up on our conversation
- understand from our phone conversation that
- understand that I have been authorized to
- wish to confirm that
- without written confirmation
- would like to start work on
- written confirmation of
Sample Sentences
- As Jane indicated, your deck will cost $166 per square foot with the options you specified. The total price will be $4,787.92.
- When we talked earlier, you had not decided between the "creamy chartreuse" and the "misty mahogany" paint color for your deck. We will not begin painting for a few days, but please let us know what color you finally choose before June 12.
- Enclosed is an item by item breakdown of the total cost of your deck.
- We accept the following compensation terms:
- hourly fee: $150 per hour
- payment schedule: will send an itemized monthly bill (due on the 7th of each month) for the duration of the project
- a 20% per day late fee on unpaid bills - We will send four team members to Springfield for a three-week period. We remind you that due to inflation and the unusual distance our team will have to travel, the fee will be 13% higher than our similar analysis for your Centerville plant last year.
Key Phrases
- according to your instructions
- a possible approach may be
- as soon as possible
- enclosed is a breakdown of
- for the duration of the
- have you considered
- let me know what
- need to clarify
- need to be sure that
- need written specifications
- need to decide before
- our billing procedure
- please confirm that
- please clarify whether
- total price will come to
- when we talked earlier
- will affect the costs
- will be happy to
- with the options you specified
- working on your
- working on the same wavelength
- would like to start work
Sample Sentences
- We are pleased with the terms of this arrangement and are looking forward to working on the project.
- I trust you will be pleased with the service we provide. Please call 555-5555, if you have any questions.
- Please call Jane if you have any questions about your new deck. She will be our agent for the duration of the construction and will gladly assist you.
- We look forward to another successful project.
- We are pleased that you were satisfied with our previous work.
- Many of our new customers tell us that we were recommended by friends. This pleases us greatly, and we consider it our duty to live up to this trust.
- Please don't hesitate to call if we need to clear up any misunderstanding.
Key Phrases
- am looking forward to
- am sure that
- am confident that
- am delighted to
- are very pleased to
- consider it a pleasure to
- do not hesitate to
- glad to be of service
- if you have any questions
- if we need to talk again
- look forward to
- please call me
- pleases us greatly
- results will be more than satisfactory
- the terms of this arrangement
- to another successful
- to working on this
- to seeing the results of
- trust you will be
- will enjoy doing this
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