Order Confirmation Letter Examples & Templates: Streamline Communication and Boost Customer Confidence
Letter #1: Commercial Dryer Order Confirmation
This letter confirms my telephone order of 30 commercial dryers (catalog #12345). Please ship 15 dryers to [Plant 1 Address] and 15 dryers to [Plant 2 Address].
Delivery is required by [date] for a project starting on [project start date]. I understand the expediting fee for guaranteed delivery is $[amount]. Please notify me immediately if this delivery date cannot be met.
Letter #2: Monthly Packing Paper Order Confirmation and Payment Adjustment
This is to confirm our monthly order for unbleached packing paper. Due to water damage in our last shipment, we request to pay upon receipt of the goods for inspection.
Despite this change, we still expect the usual 10% discount for timely payment upon satisfactory delivery.
Letter #3: Partial Payment and Delivery Confirmation for Telephone Order
Enclosed is a check for $[amount] as partial payment for our telephone order placed on [date]. The remaining balance of $[amount] will be paid upon delivery.
While the estimated delivery is [time frame], we would appreciate earlier delivery if possible. Please notify us of any changes in the delivery schedule.
Letter #4: Order Confirmation and Address Correction
This letter confirms my telephone order for 15 shovels at $[price] each. Please note the corrected shipping address: [Address].
Thank you for your assistance and continued excellent service.
Letter #5: Custom Furniture Order Confirmation
Thank you for placing your custom furniture order (Order #[order number]). We have received your specifications and are excited to bring your vision to life.
We will keep you updated throughout the process and estimate a completion date of [date].
Letter #6: Bulk Office Supplies Order Confirmation
This is to confirm your bulk order of [quantity] [office supply item] (Product ID #[product ID]). Your order is expected to ship on [date] and arrive at [delivery address] on or before [estimated arrival date].
A tracking number will be provided once your order ships. Thank you for choosing our company for your office supply needs.
Letter #7: Software License Purchase Confirmation
Thank you for purchasing [number] licenses for [Software Name] (License Key: [license key]). Your order has been processed, and you can now activate your licenses.
Should you have any questions or require assistance during installation, please don't hesitate to contact our support team.
Letter #8: Subscription Box Confirmation
Thank you for subscribing to our [Subscription Box Name]. Your first box will be shipped on [date] and will contain [list of items or themes].
You will be billed monthly on [billing date] for $[amount]. You can manage your subscription or make changes through your account settings on our website.
Letter #9: Wholesale Order Confirmation
We are pleased to confirm your wholesale order of [quantity] units of [product name]. Your order is scheduled to ship on [date] and arrive at your warehouse on [estimated arrival date].
Please review the attached invoice for payment details. Thank you for your continued partnership.
Letter #10: Personalized Gift Order Confirmation
Thank you for ordering a personalized [gift item]. We have received your customization details and will create a unique gift that will be cherished.
Your order is expected to ship on [date] and arrive at [delivery address] on or before [estimated arrival date]. A tracking number will be provided upon shipment.
Expert Tips
- Clearly state the purpose of the letter (confirming an order).
- Include essential details like order number, items ordered, quantity, and price.
- Specify shipping details such as address, date, and tracking number (if available).
- Mention any special requests, modifications, or additional services.
- Express gratitude for the customer's business and offer contact information for questions or concerns.
- Offer Discounts or Incentives: If applicable, mention special offers or discounts associated with confirming an order to entice clicks. For example, "Confirm Your Order & Get 10% Off Your Next Purchase."
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own confirmation letter effectively:
Sample Sentences
- As you requested, this letter is to confirm my telephone order of June 5, for two copies of Admiral Aardvark's Awesome Avengers video. My address is 1600 Main Street, Springfield, KS 12345.
- This letter is to confirm our May 10 order for the following items:
- This letter will confirm Doe Printing's January 15 order for 48 reams of unbleached packing paper.
- Enclosed is a copy of the drawing I would like made into blueprints. As I said this morning on the phone, please make the 30 blueprints on 340ICU paper and deliver them to the work site on Monday.
- Please confirm that you received our order for 28 dryers to be delivered to 1600 Main Street. Our order was postmarked on June 5, almost three weeks ago. We customarily receive our orders from you no later than two weeks after we make them, so we felt a follow-up note was in order.
Key Phrases
- as you requested
- as we discussed
- as we agreed
- deliver them to
- expect delivery by
- for the following items
- have not yet received
- in the amount of
- let me know whether
- my telephone order of
- my address is now
- need to receive this by
- no later than
- order was originally placed on
- our order was mailed on
- please confirm that
- the expected delivery date
- the requested delivery date of
- to confirm our order for
- wish to confirm
Sample Sentences
- Please remember that we are changing our standard order for this month. Please send four compressors instead of three on this order only. Next month please return to our regular delivery of three.
- I think I may have given you the wrong address for our office. Please mail the order to us using the address on the letterhead.
- We will watch for your delivery on Tuesday and expect to pay $400 per compressor, as we agreed.
- Unless we hear otherwise, we will expect the delivery to arrive at our 1600 Main Street warehouse at 8:00 a.m. on Monday. John and Jane will be there to help you unload.
- Since this order has been so late in coming, please increase our order from 3,000 to 5,000 tongue depressors.
Key Phrases
- complete listing follows
- do not substitute any
- exactly as described
- exactly as it appears in
- exactly as stipulated
- if you anticipate any
- if you are unable to
- if at all possible
- if they are not in stock
- if necessary, substitute
- in lieu of
- is absolutely essential
- is described as
- must have that precise
- note the change in
- on this order only
- one minor change
- please remember that
- please send the order by
- preference is for
- price is listed as
- repeat order for
- request that you
- same as last month
- ship the order before
- this change will take effect on
- unless we hear from you
- using last month's catalog
- want to clarify the
- will proceed with
- without any changes
- your most recent catalog
Sample Sentences
- I have enclosed a check for the required 25% deposit, and I will pay the remainder of the bill on delivery.
- Please ship this machinery COD.
- My check for $2,314.78 is attached, covering the full cost of the order plus shipping charges.
- Please bill to my Doe Supplies account #1234.
- Please charge the order to my Doe charge account #555-5555-5555, expiration date 5/98.
- Enclosed is a deposit check for $500. We expect delivery in about two weeks, whereupon we will pay the $1000 balance of our bill.
- A money order covering the full amount, including specified tax and shipping charges, is attached to this letter.
Key Phrases
- a check for the full amount of
- as we agreed
- as you specified
- as our contract stipulates
- attached money order
- charge account number is
- charged to my account
- enclosed is a check for
- have enclosed 50% of the payment
- if the price has changed
- kindly send the bill to
- our billing address is
- our tax-exempt number is
- please refer to our purchase order number
- please bill us
- please send a detailed invoice to
- please bill me or phone me collect if
- please ship COD
- please charge the order to
- prefer to pay at the end of the month
- send the bill directly to
- should cover the full cost of
- understand that we qualify for a discount
- when invoicing us, please use
- will pay the balance upon delivery
- will pay the balance when
Sample Sentences
- We are looking forward to receiving our shipment.
- Thank you so much for your help.
- We appreciate working with you, a company we have always been able to count on.
- If you have any questions, please call me.
- Please call if there are any problems.
- We trust that this delay in our order is an oversight. We have always appreciated your prompt service.
Key Phrases
- address any questions to
- appreciate working with you
- enjoy doing business with you
- for your help
- if you anticipate
- if you need additional information
- if you have any questions
- if there are any problems
- is a pleasure to
- look forward to
- notify us if
- please call me at
- please let me know
- receiving our shipment
- thank you
- thank you for
- will be sending
- with the shipment
- your prompt service
- your excellent service
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