Oral Agreement Confirmation Letters: Examples & Templates for Legal Clarity
Letter #1: Confirmation of Verbal Agreements for Home Construction
This letter confirms the verbal agreements made on [date] between [Your Name/Company Name] and [Client Name/Company Name] regarding the construction of a home at [Address]:
- [List of agreements]
Please review this summary. If accurate, please sign below. We appreciate your business and look forward to a successful partnership.
Letter #2: Confirmation of Employee Benefits Package Agreement
To ensure mutual understanding, this letter confirms our telephone conversation on [date] at [time] regarding the new employee benefits package. We agreed on the following provisions:
- [List of agreed-upon provisions]
If you have any concerns or modifications, please contact me at [phone number] as soon as possible. Otherwise, please sign and return the enclosed copy.
Letter #3: Confirmation of Landscaping and Sprinkler System Agreement
This letter confirms our verbal agreement on [date] regarding the landscaping and sprinkler system installation at your property:
- I will supply additional topsoil, grade the front and back yards, and install a [Brand Name] sprinkler system (model #[model number]).
- You will pay[amount] upon completion.
- Work will commence on [date].
If this accurately reflects our agreement, please sign and return this letter.
Letter #4: Confirmation of New Employee Compensation and Start Date
This letter confirms our verbal agreement on [date] regarding your employment at [Company Name]:
- Your position will be [Job Title].
- Your starting salary will be $[amount] per [year/month].
- Your start date will be [date].
We are excited to have you join our team. Please confirm your acceptance of this offer by signing and returning this letter.
Letter #5: Confirmation of Freelance Project Agreement
This letter serves to confirm our verbal agreement on [date] for the freelance project [Project Name]:
- Scope of work: [briefly describe the project scope]
- Timeline: [project start date] to [project end date]
- Compensation: $[amount] upon completion
Please review and confirm your agreement with these terms by signing and returning this letter.
Letter #6: Lease Agreement Confirmation for [Property Address]
This letter confirms our verbal agreement on [date] regarding the lease of the property located at [Property Address]:
- Monthly rent: $[amount]
- Security deposit: $[amount]
- Lease term: [duration]
- Other terms: [list any additional agreed-upon terms]
Please review and confirm your agreement with these terms by signing and returning this letter.
Letter #7: Event Planning Services Agreement Confirmation
This letter confirms our verbal agreement on [date] for event planning services for [Event Name]:
- Services provided: [list specific services]
- Event date: [date]
- Budget: $[amount]
Please review and confirm your agreement with these terms by signing and returning this letter. We are excited to help you create a memorable event!
Letter #8: Website Design Project Confirmation
This letter confirms our verbal agreement on [date] for the design of your website:
- Project scope: [briefly describe the website's purpose and features]
- Timeline: [start date] to [completion date]
- Cost: $[amount]
Please review and confirm your agreement with these terms by signing and returning this letter. We look forward to creating a stunning website that meets your needs.
Letter #9: Consulting Services Agreement Confirmation
This letter confirms our verbal agreement on [date] for consulting services:
- Scope of services: [list specific consulting services]
- Hourly rate: $[amount]
- Estimated project duration: [duration]
Please review and confirm your agreement with these terms by signing and returning this letter. We are excited to work with you and provide valuable expertise.
Letter #10: Purchase Agreement for [Product/Service Name]
This letter confirms our verbal agreement on [date] for the purchase of [Product/Service Name]:
- Quantity: [quantity]
- Price per unit: $[amount]
- Total cost: [amount]
- Payment terms: [payment method and schedule]
Please review and confirm your agreement with these terms by signing and returning this letter. We will process your order upon receipt of your signed confirmation.
Expert Tips
- Summarize the key points of the oral agreement clearly and concisely.
- Include the date and time of the conversation.
- List all parties involved and their respective roles.
- Request the recipient to review the letter for accuracy.
- Include a call to action for the recipient to confirm their agreement (e.g., by signing and returning the letter).
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own confirmation letter effectively:
Sample Sentences
- Thank you for speaking with me yesterday morning. I want to confirm the agreement we made during that phone conversation.
- I need to confirm that we have received permission to remove the two leaking septic tanks behind your farm house at 1004 Rural Route 6.
- I am writing to thank you for your kind call on Wednesday and to confirm my desire to polish the brass ornaments in your church.
- As we discussed yesterday at lunch, I would be happy to resume shipments on the terms you outlined. The letter will confirm the specifics of that agreement.
- This note is to confirm our agreement yesterday that we will receive a reduced price for bulk delivery.
- This letter is to confirm our oral agreement from last week that I will represent you in negotiations with Doe Incorporated in July.
Key Phrases
- according to the terms we discussed on
- agreed to the following
- any misunderstanding or problem
- as I understand it
- as a follow-up to
- as we discussed
- confirm the arrangement which
- correct me if I am wrong
- during negotiations with
- during our phone conversation on
- gave me permission to
- if I have misunderstood any of the
- if there are any discrepancies
- in our phone conversation
- is acceptable to us
- is my understanding that
- make sure we cover all the points
- might have left some confusion
- mutually agreed to
- our conversation of
- our verbal agreement to
- our agreement pertaining to
- our recent conversation on
- pleased to confirm our
- thanks for agreeing to
- to dispel any possible confusion
- to confirm my agreement to have
- trust we are still in agreement on
- want to thank you for
- wish to clarify our
- wish to confirm that
Sample Sentences
- Let me reiterate the specifics of the agreement so we avoid any misunderstanding. We agreed that orders of more than ten items per week will be discounted 10%, more than twenty at 12%, and more than thirty at 15%. We also agreed to review this agreement in October to see whether it is still working for both of us.
- Let me review the terms of the arrangement as I understand them. We will resume shipments of two 46-gallon barrels of grease per month to your plant at 1600 Main Street. As before, we will have Jane Doe sign for the shipment. Once every month we will send a bill for $1,300 to John in the receiving office at your plant. Please phone me immediately if your understanding is different from mine.
- Our standard fee is $400 per hour. I will send a weekly bill to your secretary, as you requested.
- John will arrive Monday at 8:00 a.m. with equipment to remove the tanks. Before he can get started, you will need to sign some forms, so please be ready to meet him at that time. Once the forms are signed you won't need to stay unless you choose to.
- I suggest that we set a time to meet and discuss options and strategies. I will contact you soon.
- If I remember correctly, we agreed on a sum of $4,500 for the entire job. The breakdown for the payment schedule is as follows: $1,500 to be paid up front for supplies to get us started, another $1,000 once we have reached the half way point, and $2,000 upon completion. We will start on Monday if that is convenient for you.
- We would like to work every day, but will respect your wish that we not work on Sunday. Please let me know how we can gain access to the building.
Key Phrases
- agreed on a sum of
- also agreed to
- as you requested
- as soon as possible
- I understand that
- if your understanding is different
- if there are any discrepancies
- if that is convenient for you
- if I remember correctly
- let me review the terms
- once the forms are signed
- our standard fee is
- please let me know
- please be ready to
- the payment schedule is
- this is subject to
- to be paid up front
- to get us started
- upon completion of the job
- was as follows
- will be responsible for
- will cover the up-front costs
- will review this agreement after
- will sign for
- will receive a discount of
- will continue shipments of
- will ship the products by
Sample Sentences
- If you agree with what I have outlined here in this letter, please sign below, return the original, and we will get to work on this project immediately.
- Enclosed is a copy of my business card and a catalog for our line of products. I look forward to working with you in our new business relationship.
- I look forward to working with you during these negotiations. I am confident that we can build a convincing case to retain control of the marketing division.
- Please phone me immediately if there are any discrepancies between what I have written here and what you understand to be our agreement.
- I am very pleased that we were able to come to this agreement. I have heard good reports about Doe Associates and am looking forward to working with such a highly recommended company.
- If you agree with what I have outlined here, please sign this letter in the space provided below and return it to me for my files. Please feel free to make a photocopy for your own records.
- Please don't hesitate to contact me if you have any questions.
- Please let me know if this arrangement will be satisfactory.
- If there are some issues we still need to iron out, I am sure we can find a satisfactory solution that serves both of our interests.
- I look forward to working with you.
- Unless I hear otherwise, I will assume you agree with the agreement outlined above.
- Do you agree? Please let me know as soon as possible.
Key Phrases
- a satisfactory solution to
- am eager to
- as soon as possible
- don't hesitate to
- during these negotiations
- for your records
- have been highly recommended
- hope this arrangement will be satisfactory
- if you have any questions
- if you accept these terms
- if you agree with
- in the space provided below
- in our new business relationship
- look forward to
- mutually beneficial arrangement
- please sign below
- please let me know
- return one copy to
- serves both of our interests
- the agreement outlined above
- to have it in our hands by
- unless I hear otherwise
- very pleased with the outcome
- what I have outlined here is a
- will follow our plan to
- will start work on
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