Confirm a Directive or Decision: Examples & Templates
Letter #1: Confirmation of Project Priorities
To clarify our priorities, we must meet the [Deadline] deadline for holiday sales and release a quality product. This may require extra effort, but we are formulating a completion bonus. Take the rest of the day off, and we'll meet tomorrow at [Time] in the [Location] to kick off the final stretch.
Letter #2: Confirmation of Editing Priority
[Name] has my full support in directing you to focus on editing the documents. We believe this is crucial for timely completion. We value your expertise and are confident you can expedite the process. Please call me before you finish so we can review them together.
Letter #3: Confirmation of Health Insurance Policy
Beginning [Date], [Company Name] will cover employee premiums for a $[Deductible] deductible plan with [Insurance Provider]. Additional coverage or lower deductibles will be the employee's responsibility. We hope to expand coverage if we achieve our sales goals.
Letter #4: Confirmation of New Company Policies
This letter confirms the following policies discussed in our staff meeting on [Date]: [List of Policies]. Please ensure all your staff are aware of these policies to avoid confusion. We appreciate your cooperation and believe these changes will benefit everyone.
Letter #5: Confirmation of Club Dissolution
As agreed in the staff meeting on [Date], the [Club Name] will be dissolved immediately. Dues will be refunded by [Date]. We apologize for any inconvenience and will adhere to the policy prohibiting soliciting on company time or property.
Letter #6: Confirmation of Budget Allocation
Following our discussion, we have decided to allocate $[Amount] of the budget to [Project/Department]. This decision is based on [Reasoning] and will be effective immediately. Please ensure that all expenditures remain within the allocated amount.
Letter #7: Confirmation of Marketing Strategy Change
This letter confirms our decision to shift our marketing focus to [New Focus Area]. This change is in response to [Reason for Change] and will involve [Specific Actions]. We will monitor the results closely and adjust as needed.
Letter #8: Confirmation of Hiring Decision
After careful consideration, we have decided to extend a job offer to [Candidate Name] for the position of [Position]. This decision is based on their [Qualifications] and aligns with our team's needs. We are excited to welcome them aboard.
Letter #9: Confirmation of Office Relocation
This is to confirm our decision to relocate our offices to [New Address]. The move will take place on [Date]. We believe this new location will better suit our needs and provide a more productive environment for our team.
Letter #10: Confirmation of Partnership Termination
After careful evaluation, we have decided to terminate our partnership with [Company Name]. This decision was made due to [Reasons]. We appreciate our past collaboration and wish them the best in their future endeavors.
Expert Tips
- Clearly state the directive or decision being confirmed.
- Provide context or reasoning behind the decision, if applicable.
- Outline any next steps or actions that need to be taken.
- Use a confident and authoritative tone.
- Keep the language concise and professional.
- Focus on Action and Clarity: Highlight the action-oriented nature of the letters and the importance of clear communication. Use phrases like "Take Action" or "Make Decisions."
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own confirmation letter effectively:
Sample Sentences
- Since some confusion may still exist regarding the likelihood of our pursuing a joint venture with Doe Corporation, let me reiterate my position to you just as I have to them in a letter this morning:
- This memo is your official copy of the new smoking policy. Please read it carefully, because it will be strictly enforced. At the same time we are working to accommodate the needs of our employees who wish to smoke.
- This letter is to confirm our phone conversation of March 1, about the numerous faulty switches in last month's shipment.
- As we discussed on the phone, I have confirmed that we will proceed with your plan to consolidate sales districts seven and eight as part of the 2019 Doe downsizing effort. Here is the plan:
- As confirmation of the agreements made in our Friday meeting, I am enclosing a list of participants and their assignments.
Key Phrases
- agreed to the following
- allow me to reiterate
- are working to accommodate the needs of
- as my directive stated
- as confirmation of
- as we agreed
- at our recent meeting with
- attached is the
- decision was as follows
- in our discussion
- is your official copy of
- let me restate my
- may have been some confusion
- my position on this matter has not changed
- please read it carefully
- the sole exception is
- there are no exceptions to
- to dispel any possible misunderstanding
- will strictly enforce
- will proceed with
- wish to confirm that
Sample Sentences
- We will not accept the offer as it was outlined in the meeting, nor do we intend to pursue further cooperation with Doe Corporation on this issue. We are not opposed to joint ventures in principle. If Doe Corporation makes another proposal, we will consider it carefully.
- Doe Incorporated will cooperate with all State and Federal smoking regulations. Our office will be smoke free at all times.
- We will no longer permit smoking on the Main Street sidewalk in front of the complex. First-time violators of the smoking policy will be given a warning. Second-time violators will receive a written reprimand. Third-time violators will be terminated.
- A section of the company park behind Building Q has been set aside as a "refuge" for those who wish to smoke during breaks.
New benches will be provided and will be in place by Monday. - Three full-time sales representatives will cover the new district. Since Eric Doe has resigned, that leaves us with one necessary layoff, the last person hired.
- The pay raises due to the remaining sales representatives will be postponed indefinitely.
- Jane: meet daily with Robert on the job site to confirm team decisions.
- John: produce a detailed cost estimate for the project to show to the board members.
Key Phrases
- all employees will
- any violators will
- are prepared to absorb
- as we have discussed on several occasions
- can no longer absorb
- in compliance with
- in order to achieve
- is no reason to
- is necessary to
- let me remind you that
- must be reported to
- nor do we intend to
- please proceed with
- will no longer be required to
- will consider the proposal carefully
- will not accept
- will supervise the
- will proceed with
- will receive a
- will cooperate with
- will be subject to
- wish to confirm that
Sample Sentences
- We are proud of the work the negotiation team has done.
- We appreciate the good work that you do.
- We would like to thank you in advance for your cooperation with this new policy. We would also like to thank the members of the smoking policy committee and all those who provided suggestions.
- We have had a friendly relationship with Doe Corporation for many years, and they have an excellent record of timely delivery of quality products. I trust that the problem we are experiencing now is an aberration that will be corrected soon.
- John has given us permission to go ahead with this plan. Let me remind you that all points of this plan are to be kept strictly confidential until after the formal announcement on Friday. Please call me before Thursday if you need to suggest any modifications to the plan.
- This project is really coming together. Thanks for all your help and your team spirit.
Key Phrases
- all those who
- any suggestions or modifications
- appreciate your team spirit
- appreciate your contributions to
- as soon as you have the
- for all your help
- for your cooperation
- for your help
- further details of the
- have given permission to
- if you need to
- keep up the good work
- our friendly relationship with
- please call me
- proud of the way you have
- thank you in advance for
- thank you for
- trust that the
- will be corrected soon
- will coordinate the
- will go ahead with
- would also like to thank
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