Membership Fee & Pledge Reminder Letter Templates & Examples: Increase Engagement & Payments
Letter #1: Reminder: [Club Name] House Construction Pledge Due
Thank you for your generous $[amount] pledge for the [club name] House. With the groundbreaking ceremony on [date], please send your payment in the enclosed envelope before then.
Letter #2: Reminder: Quarterly Club Dues Due
This is a friendly reminder that your quarterly club dues of $[amount] are due by [date]. Please send your check in the enclosed envelope. Thank you for your prompt attention!
Letter #3: Thank You for Your Pledge to [Organization Name]
Thank you for your generous $[amount] pledge to [organization name]. Please mail your check in the provided envelope. We appreciate your support!
Letter #4: Notice of Yearly Membership Fee Increase
It's time for our annual [association name] membership fee renewal. Due to [reason for increase], fees have increased slightly. Please remit the amount shown on your statement in the enclosed envelope by [date].
Letter #5: Gentle Reminder: Your Annual Dues Are Due
Your annual [organization name] membership dues of $[amount] are due by [date]. Your continued support allows us to [list benefits]. Please renew your membership today.
Letter #6: Don't Forget Your Pledge!
We're grateful for your commitment to [project/cause]. Your $[amount] pledge will make a real difference. Please fulfill your pledge by [date] using the enclosed envelope.
Letter #7: Membership Renewal: Time to Secure Your Spot
Don't miss out on the benefits of being a [organization name] member! Renew your membership by [date] and continue enjoying [list benefits].
Letter #8: We Need Your Support: Annual Fundraiser
Our annual fundraiser is underway, and your contribution is vital. Please consider making a donation or fulfilling your pledge to help us reach our goal.
Letter #9: Your Contribution Matters: Reminder to Give
Your support helps us continue our important work in [community/area]. Please make your donation or fulfill your pledge today.
Letter #10: Keep the Momentum Going: Renew Your Membership
Together, we've achieved so much! Help us keep the momentum going by renewing your [organization name] membership today.
Letter #11: Don't Miss Out on [Event/Benefit]: Dues Reminder
Your membership dues are due by [date]. Renew now to enjoy exclusive access to [event/benefit].
Letter #12: Support Our Mission: Make Your Pledge Today
We rely on the generosity of members like you to achieve our mission. Please consider making a pledge to support our work.
Letter #13: Last Chance to Renew: Membership Ending Soon
Your [organization name] membership will expire on [date]. Don't miss out on the benefits! Renew today.
Letter #14: Join Us in Making a Difference: Dues Reminder
By paying your dues, you're directly contributing to [list organization's impact]. Make a difference and pay your dues today.
Expert Tips
- Use a friendly and appreciative tone.
- Clearly state the amount due and the due date.
- Remind members of the benefits of their membership or contribution.
- Provide clear instructions on how to make a payment.
- Include a call to action to encourage prompt payment.
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Sample Sentences
- Enclosed is a copy of the receipt for the equipment that each club member agreed to help buy. The equipment cost is $345.90, so your share is $15.83.
- Due to higher costs, club fees are up again. This year we have raised the membership fee an extra $5.00, so your payment is now $25.00.
- Your pledge for $150.00 has not reached my desk yet. We hope to finish our pledge drive this month, so we will appreciate receiving your payment as soon as possible.
- We remind you that membership renewals are due the first of the year. This year we all agreed to donate an extra $10.00 to charity. Please include that donation with your membership fee.
- The treasurer wants to remind each member that the annual ball will be held in November. This event requires a $40.00 per couple fee not covered by annual membership fees.
Key Phrases
- agreed to pay 20 percent of
- are responsible for the cost of
- are still waiting for
- as soon as possible
- because of higher rental costs
- charter club members must pay a fee
- club membership is a privilege
- could it be somewhere en route
- due the first of the year
- due to higher costs
- each club member agreed to pay
- enclosed is a copy of the receipt
- expect to see your payment
- expect your club dues
- fees are due again
- had the impression
- has not reached my desk yet
- have yet to receive
- have not received
- hope to finish our pledge period this month
- hope all money is in by
- hope to collect all pledges by
- in order for things to run smoothly
- in order to continue our programs
- it's that time of year again
- just a note to remind you
- not covered by annual membership fees
- please pay your club dues in the amount of
- please include the donation with your membership fee
- remind you that membership renewals
- sponsorship is appreciated
- the amount comes to
- the membership fee has been raised this year
- this event requires
- this year we have raised the membership fee
- time to remit payment
- to donate an extra
- treasurer wants to remind all those who
- your payment would be welcome
Sample Sentences
- We look forward to renewing your membership. Just send your check to your area treasurer.
- We hope to receive your check by the end of the month so you will not miss our opening event.
- Your $300.00 pledge means warm meals for many people in need. We look forward to your welcome contribution.
- You can bring the money to our next meeting or send it to John Doe, our treasurer.
- If you have not already paid your membership fees, please mail the money to John Doe at the address below.
- We have enclosed a prepaid, self-addressed envelope for your convenience.
Key Phrases
- always grateful for your pledge
- appreciate your contribution in the amount of
- at the next meeting
- at next week's meeting
- because it's such a wonderful cause
- by the end of the month
- can bring the money to
- can either give the money directly to the treasurer or
- can also use your credit card
- follow the instructions included in this letter
- follow the instructions accompanying this notice
- for your convenience
- have enclosed a prepaid, self-addressed envelope
- have enclosed a payment slip
- hope to receive your check
- hope you will join us again soon
- if you have not yet paid your membership fees
- if you have not already paid your membership fees
- if you are waiting for the right time
- in order to make payment
- please mail your membership fees to
- please mail the money to
- thank you for helping the children
- thanks so much for participating
- the treasurer will be coming by on
- the beneficiaries will remember your kindness and generosity
- your contribution will mean
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