Service Cancellation Letter Examples & Templates
Letter #1: Housekeeping Service Contract Cancellation
We are ending our contract for your housekeeping services on [date]. Our children are older now and need to learn to do chores. We are current on payments and have recommended your services to friends.
Letter #2: Lawn Service Contract Non-Renewal
We will not be renewing our lawn service contract this year. Our son is now old enough to handle the work. Our account number is [account number] under the name of [name].
We have always been pleased with your service and recommend you contact [name] at [phone number] who may be interested.
Letter #3: Purified Water Service Cancellation
Please cancel our Water by Doe purified water service due to upcoming building renovations. We are current on payments and you may remove the cooler units after [date]. We have been very happy with your service.
Letter #4: Office Cleaning Service Cancellation
We are canceling our contract with Doe's Office Cleaning. Our final payment is enclosed. It has been a pleasure doing business with you.
Letter #5: Janitorial Service Contract Termination
We are terminating our janitorial service contract (#[contract number]) due to unsatisfactory performance despite previous attempts to address the issue. A new company will take over immediately. Please return all building keys to [name] in reception within 48 hours.
Letter #6: Cancellation of Pest Control Services
We are canceling our pest control service contract due to [reason]. Our account number is [account number]. Please confirm receipt of this cancellation.
Letter #7: Cancellation of Pool Maintenance Services
Due to [reason], we are terminating our pool maintenance service contract. Our final payment is enclosed. Thank you for your services.
Letter #8: Cancellation of Subscription Box
I am canceling my subscription to [subscription box name]. My account number is [account number]. Please confirm the cancellation and stop any further shipments.
Letter #9: Cancellation of Gym Membership
I am writing to cancel my gym membership at [gym name] effective [date]. My membership number is [membership number]. Please confirm the cancellation and refund any unused portion of my fees.
Letter #10: Cancellation of Home Security System
We have decided to cancel our home security system contract with [company name]. Please schedule a technician to remove the equipment on [date]. Our account number is [account number].
Letter #11: Cancellation of Internet Service
I am writing to cancel my internet service with [provider name] effective [date]. My account number is [account number]. Please confirm the cancellation and provide instructions for returning any equipment.
Expert Tips
- Clearly state the service you're canceling and the effective date.
- Include your account or reference number.
- Provide a brief explanation for cancellation (optional).
- Request confirmation of cancellation and any necessary actions (e.g., equipment return, refund).
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own cancellation letter effectively:
Sample Sentences
- Although we have enjoyed your services over the past year, we must cancel our contract because we have decided to open our own accounting department within the company.
- Our corporate office has announced that we must work within a smaller budget this year. I regret that I must cut costs by canceling our service contract.
- I have no choice but to cancel our service contract. After three serious discussions, your workers still have not provided adequate service.
- I received your work today. Although it is very good, I cannot use it because it arrived two weeks past the deadline. I had to accept someone else's work at the last minute. Under the circumstances, I must cancel our service contract.
- I have appreciated your excellent service for the past two years, but the company has now purchased its own equipment. Hence, we will not be carrying our service contract beyond June.
- Although we have appreciated your work, we must cancel our contract because the return has not equaled the cost of the advertisements.
Key Phrases
- although your service has been
- am left with no choice but to
- are cutting costs
- has been unsatisfactory
- have decided to
- have not been able to
- have failed to provide
- have appreciated your
- is not cost effective
- is not working out
- more appropriate for our needs
- must cancel our
- permit our contract to lapse
- regret that I must
- under the circumstances
- will not be renewing our
- will be providing our
- will no longer be
- will take care of this in-house
- will be more cost effective to
Sample Sentences
- My account number is 123.
- I have enclosed a copy of my last billing statement.
- My full name is John Doe, and my account number is 123.
- My service contract is under the name of John Doe.
- My contract identification number is 123.
- Our contract starting date was May 10, this year, and the account number is 123.
Key Phrases
- a copy of my last billing statement
- a check in the amount of
- account number is
- account is in the name of
- account was established on
- contract number is
- have enclosed a
- is paid up to date
- my full name is
- please find enclosed
- please note that
- send the final bill to
- take immediate effect
- the service address is
- the starting date was
- the attached copy of
- to pay off the outstanding balance
Sample Sentences
- I want to compliment you on your excellent service.
- Your service has always been prompt and efficient, and we have enjoyed working with you.
- We have always been pleased with your expertise. Thank you for your help.
- Thank you for giving us such wonderful service.
- We have enjoyed our meetings with you and will miss that association.
- Please accept my sincere thanks for your careful work.
- Thank you for your cooperation.
- Thank you for your help.
- Thank you.
- Please cancel the contract immediately. Call me at 555-5555 if you have any questions or if you need additional information.
- I will appreciate your prompt attention to this matter.
Key Phrases
- accept our thanks for
- for your help
- for your cooperation
- for your careful work
- have had no complaints about
- have enjoyed our
- have always been pleased with
- hope that we will be able to
- if you have any questions
- if you need additional information
- prompt and efficient service
- thank you for
- the wonderful service you provide
- to work together again in the future
- want you to know
- will appreciate your
- will miss your
- your excellent service
- your service has always been
- your prompt attention to
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