Rental Contract Cancellation Letter Examples & Templates
Letter #1: Notice of Lease Termination
We are moving out of our rented location on [date] due to our business outgrowing the space. We will vacate the building during the last week of [month] for your final inspection.
All payments and fees are up-to-date. Please contact us at [phone number] with any questions.
Letter #2: Equipment Rental Cancellation
We are canceling our equipment rental contract effective [date], as we have decided to purchase similar equipment. The returned equipment is in excellent condition and properly calibrated.
Please contact us at [phone number] if needed.
Letter #3: Apartment Lease Termination Notice
This is our 30-day notice of lease termination due to ongoing maintenance issues and rent increases. We will vacate the apartment at [address] by [date], leaving it clean and rent paid through the end of the lease.
We expect the full cleaning deposit to be returned. Please contact us at [phone number] if needed.
Letter #4: 30-Day Notice of Lease Termination
I am providing 30 days' notice that I will be moving out of my apartment at [address] by [date]. The unit will be left in excellent condition with rent paid through the end of the lease.
Please mail my deposit to [new address]. My new phone number will be [phone number].
Letter #5: Lease Termination Due to Relocation
I am writing to inform you of my intent to terminate my lease agreement at [address] effective [date] due to relocation for [reason].
I will ensure the property is clean and vacant by the specified date. Please advise on the process for returning my security deposit.
Letter #6: Early Lease Termination
Due to [reason], I am requesting early termination of my lease at [address], effective [date]. I understand the penalties involved as per the lease agreement.
Please let me know the necessary steps to finalize the termination.
Letter #7: Rental Contract Cancellation Due to Breach
I am terminating my rental contract for [property/item] due to your breach of contract. The [issue] remains unresolved despite prior notifications.
I expect a full refund of my deposit and any unused rent. Please contact me to arrange the return of the [property/item].
Letter #8: Non-Renewal of Lease Agreement
I am writing to inform you that I will not be renewing my lease agreement for [property] expiring on [date].
I will vacate the premises by [date] and ensure it is clean and undamaged. Please advise on the procedure for the final inspection and return of the security deposit.
Letter #9: Termination of Commercial Lease
Due to [reason], our company has decided to terminate our commercial lease for [property] effective [date].
We will fulfill our obligations as outlined in the lease agreement and cooperate with the handover process.
Letter #10: Cancellation of Storage Unit Rental
Please accept this notice to cancel my rental agreement for storage unit [unit number] at [facility name] effective [date].
I will remove all belongings before the termination date. Please inform me of the refund process for any unused rent.
Expert Tips
- Clearly state the intent to cancel or terminate the rental agreement.
- Include essential details like address, lease dates, and reasons for cancellation.
- Refer to the lease agreement for specific terms and conditions.
- Provide a forwarding address for deposit return or further communication.
- Maintain a polite and professional tone.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own cancellation letter effectively:
Sample Sentences
- This letter is my notice to you that on July 30, we will be moving from your apartment complex on 1600 Main Street.
- On September 13 of this year I will be moving my office. As of that date I will terminate my office rental contract with your company.
- Because our tour is not making as much money as anticipated, we regret to inform you that we are terminating our rental contract for electrical equipment. We will return your lights and supplementary speakers before the next payment is due on June 1.
- We have decided to cut our vacation short, so we will return our rental car one week early on July 15.
- As you know, I will graduate from dental school in June and relocate to Springfield. Consequently, we are terminating our rental agreement effective June 30, 2019.
Key Phrases
- apologize for the short notice but
- as we discussed on the telephone
- circumstances have changed
- confirm that we will be leaving your
- equipment rental contract
- have necessitated this move
- have no alternative but to cancel our
- is my notice to you that
- let you know that we will be
- no longer need the
- problems have not been addressed
- property has not been repaired
- regret to inform you
- serves as notice that
- terminate our rental agreement as of
- terminate my rental contract
- the required thirty days notice
- thirty days from now on the
- understood that the repairs would be done
- will be moving from your
- will be moving out on
- will be vacating your property on
Sample Sentences
- You will find the office in excellent condition, needing only a light cleaning.
- Because I am leaving the apartment in excellent condition, I expect a full refund of my deposit within sixty days of my leaving, as stated in the contract.
- The apartment is in good condition, with the exception of the leaky toilet that I reported to you in May. I realize that I will forfeit $75 of my security deposit because I am leaving early.
- Before we move, we will complete all minor repairs on the house such as filling nail holes and replacing a washer in the kitchen faucet.
- The equipment is scratched from normal use but in perfect working condition. We will be happy to paint it ourselves or pay someone to do it.
- The bookshelves and chairs are in excellent condition. A few of the desks, however, have been scratched and one has a coffee stain on it. We will do what we can to repair them.
Key Phrases
- anticipate full refund of our
- any repairs that you find necessary
- appreciate timely refund of
- arrange for inspection of the
- be present at your inspection
- bear the reasonable costs of advertising
- deposit should more than cover the costs of
- except for normal wear and tear
- expect a full refund of
- find the property in good condition
- good condition with the exception of
- have not fulfilled your part of the contract
- in perfect working condition
- in better condition than we found it
- in accordance with our agreement
- is willing to take over our lease
- is in good repair
- is in excellent condition
- leave the property clean
- provide a detailed description of any deductions
- regret the inconvenience this may cause you
- will advertise the property
- will be leased again quickly
- will have all minor repairs completed
Sample Sentences
- If you need to get in touch with me, you can write me at 1600 Main Street in Springfield, Kansas 12345.
- If necessary you can reach me by telephone at 555-5555.
- Here is my e-mail address in case you need to contact me:
- Should you need more information, please call me at my office.
- Because I do not have an address yet, I will call you next week to clear up any questions you may have.
Key Phrases
- can call me at
- can reach me at
- clear up any questions
- will call you to
- if you need to get in touch with me
- in case you need to contact me
- my postal address is
- my postal address remains
- new address will be
- please send the deposit refund to
- should you need more information
- temporary address is
- this address will be temporary
- will be relocating to
- will arrange for mail to be forwarded
- write us care of
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