Cancellation and Postponement Letter Templates & Examples for Every Occasion
Letter #1: Dinner Invitation Withdrawal
I regret to withdraw our dinner invitation for [Date]. [Name] has been hospitalized due to a possible mild stroke. We look forward to rescheduling when possible.
Letter #2: Cancellation of Dinner Party on [Date]
We are disappointed to cancel our dinner party on [Date] due to our son's upcoming wedding on the same weekend. We plan to reschedule for a later date.
Letter #3: Notice of Cancellation for [Event Name]
Due to a conflicting family commitment, I am unable to attend [Event Name] on [Date]. I apologize for any inconvenience and hope to attend next year.
Letter #4: Rescheduling Lunch Meeting
I am unable to meet for lunch on [Date] due to a work deadline. Could we reschedule for [Date] or [Date]? Please let me know.
Letter #5: Postponement of Plant Tour
We must postpone your plant tour scheduled for [Date] due to rush orders involving hazardous chemicals. We apologize for the inconvenience and will reschedule at a later date.
Letter #6: Cancellation of Speaking Engagement
I regret to withdraw my invitation for you to speak at [Event Name] on [Date]. Recent publicity has led to concerns from parents, and we are forced to cancel the event. I apologize for any inconvenience or embarrassment this may cause.
Letter #7: Party Postponement
We are postponing our [Party Type] party scheduled for [Date] due to [Reason]. We apologize for the inconvenience and will announce a new date soon.
Letter #8: Event Cancellation Announcement
Due to unforeseen circumstances, we must cancel [Event Name] scheduled for [Date]. We are working to reschedule and will provide updates as soon as possible.
Letter #9: Invitation Withdrawal for [Event Name]
I am writing to withdraw my invitation to [Event Name] on [Date]. [Reason] prevents me from attending. I apologize for any inconvenience this may cause.
Letter #10: Cancellation of [Event Type]
We are canceling our [Event Type] scheduled for [Date] at [Location]. We apologize for the short notice and any disruption this may cause.
Letter #11: Postponement of [Event Name]
Due to [Reason], we are postponing [Event Name] until [New Date]. We apologize for any inconvenience and look forward to seeing you then.
Letter #12: Change of Plans for [Event Name]
Our plans for [Event Name] have changed, and we are unfortunately unable to proceed as scheduled. We are exploring alternative options and will keep you updated.
Expert Tips
- State clearly whether you are canceling or postponing.
- Give a brief, honest explanation (optional).
- Offer an alternative if postponing.
- Apologize for the inconvenience.
- Express your desire to reschedule (if applicable).
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own cancellation letter effectively:
Sample Sentences
- I am terribly sorry, but since we invited you and your wife for dinner, we have both fallen ill and feel that we need to postpone our plans.
- Because of a scheduling error, I will not be able to meet with you on March 16, as I originally suggested.
- I have recently learned that my mother is having serious health problems, and my family has asked me to fly to Springfield to be with her. I regret that I will have to postpone our meeting until I return.
- Recent mismanagement of funds has forced us to postpone the awards banquet.
- Because of a high priority project that is due Saturday, I won't be able to keep our luncheon appointment Friday.
Key Phrases
- am obliged to postpone
- am terribly sorry
- am so sorry that I will be unable to
- because of a scheduling error
- due to the unavailability of
- emergency meeting has been called
- feel that we need to postpone our
- has necessitated a change in our plans
- has forced us to postpone our
- has been sent out of town unexpectedly
- have recently learned that
- regret having to postpone our
- serious illness of my
- since accepting your kind invitation to
- sorry to have to forego a
- will be unable to attend
- will be leaving town on
- will not be able to meet with
- won't be able to keep our appointment on
Sample Sentences
- As soon as Jane is feeling better we will be in touch to make another appointment.
- We are hoping that you will be able to reschedule your presentation for June 16.
- I will call you when I get back so we can schedule another time for our meeting.
- Please take good notes for me at the conference. We will talk when I get back.
- Please let me know what would be a good date to reschedule the open house.
- I am very sorry to have to miss this engagement. Please let me know if another similar opportunity arises.
Key Phrases
- a little uncertain at present
- as soon as things settle down we will
- as soon as she is feeling better we will
- call you as soon as I get back
- call you when I get back
- call you as soon as he is feeling better
- can you reschedule for
- have to postpone this indefinitely
- if a similar opportunity arises
- love to take a rain check
- perhaps we could plan on
- perhaps we could reschedule for
- please let me know when would be a good time to
- please let me know when
- schedule another time for our
- unable to make any definite plans at present
- we hope you will be able to
- we will talk when I get back
- will call you next week to discuss
- will be in touch soon
Sample Sentences
- Again, thank you for your thoughtfulness.
- We appreciate your willingness to help out. We hope that we can work with you again soon.
- I am truly sorry for any inconvenience this may cause you, and I am definitely looking forward to the open house.
- Maybe we can attend the next conference together.
- I hope we can reschedule our appointment very soon.
Key Phrases
- always look forward to
- appreciate your understanding
- appreciate your kindness
- appreciate your friendship
- are all disappointed but we hope to
- enjoy our association with
- hope you will be able to make it on
- hope we can reschedule
- hope you will be able to
- hope to see you soon
- hope this will be a brief postponement
- know you will understand
- look forward to getting together soon
- look forward to participating later
- looking forward to the
- sorry for the inconvenience
- thank you again for your
- thank you for understanding
- trust we can attend the next
- were looking forward to
- your kind hospitality
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