Permission Letters: Examples & Templates for Using and Publishing Content
Letter #1: Grant Permission to Photocopy Article
You have permission to photocopy and distribute the article "[Article Title]" by [Author Name] to your writing students.
Letter #2: Grant Permission to Use Book Chapter in Readings Packet
You have my permission to copy and include Chapter [Chapter Number] of my book, "[Book Title]," in a readings packet for your health and fitness class for a duration of [Number] years. Please include the title page and publisher information with the copied chapter for proper citation.
Letter #3: Grant Permission to Reprint Excerpts from Technical Manual
You are authorized to reprint excerpts from my technical manual, "[Manual Title]," as outlined in your request. Please include a brief credit line for each quotation and a note in the acknowledgments. A one-time fee of $[Amount] is payable to [Publisher Name] for this usage. Please send me a final copy for approval before printing.
Letter #4: Grant Permission to Reprint Choral Piece for Limited Use
You have my permission to reprint my choral piece, "[Piece Title]," for use by your church choir, limited to [Number] copies that remain the property of the church. I waive my usual reprint fee in this instance.
Letter #5: Grant Permission to Use Photograph in Online Publication
You have my permission to use my photograph, "[Photograph Title]," in your online publication, "[Publication Title]," for [Specific Use]. Please provide appropriate credit and a link back to my website, [Website URL].
Letter #6: Grant Permission to Quote Interview in Book
You have my permission to quote my interview from [Date] in your upcoming book, "[Book Title]." Please attribute the quotes accurately and provide a reference to the original interview.
Letter #7: Grant Permission to Translate and Publish Article
You have permission to translate my article, "[Article Title]," into [Language] and publish it in [Publication Name]. Please ensure the translation is accurate and faithful to the original text.
Letter #8: Grant Permission to Adapt Short Story into Screenplay
I grant you permission to adapt my short story, "[Short Story Title]," into a screenplay. Please ensure the adaptation remains true to the spirit and themes of the original work.
Letter #9: Grant Permission to Use Artwork in Marketing Materials
You have my permission to use my artwork, "[Artwork Title]," in your marketing materials for [Specific Purpose]. Please provide proper attribution and a link to my portfolio website, [Website URL].
Letter #10: Grant Permission to Use Music in Documentary Film
You have my permission to use my musical composition, "[Composition Title]," in your documentary film, "[Film Title]." Please credit me as the composer and include the appropriate copyright information.
Letter #11: Grant Permission to Use Logo in Promotional Video
You are authorized to use our company logo, "[Logo Name]," in your promotional video for [Specific Purpose]. Please adhere to our brand guidelines and ensure proper usage.
Letter #12: Grant Permission to Use Research Data in Academic Paper
You have my permission to use the data from my research study, "[Study Title]," in your academic paper. Please cite the study appropriately and acknowledge my contribution.
Letter #13: Grant Permission to Reprint Poem in Anthology
You have my permission to reprint my poem, "[Poem Title]," in your poetry anthology, "[Anthology Title]." Please credit me as the author and include the copyright notice.
Letter #14: Grant Permission to Use Software Code in Open Source Project
You have my permission to use the code from my software project, "[Project Name]," in your open source project. Please follow the terms of the [License Name] license and provide attribution as required.
Expert Tips
- Clearly state permission for the specific use or publication of the materials.
- Specify any conditions or limitations on the use, such as time frame, credit requirements, or fees.
- Include the titles of the materials and any relevant copyright information.
- Maintain a professional and concise tone.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own authorization letter effectively:
Sample Sentences
- I give you permission to reprint my paper, "Culture and Music," for use in your classroom.
- On behalf of the John Doe estate, I grant you permission to publish John Doe's journals in their entirety.
- We are happy to give you permission to publish those specific sections of Jim Doe's article, "Work-Place Hazards: Getting out of the Sand Traps," that you identified in your letter.
- I give you permission to use reproductions of my four paintings depicting winter in Vermont in your anthology.
- We give you permission to quote from Jane Doe's speech in your pamphlet.
Key Phrases
- am flattered that would
- are happy to give permission to
- are concerned about
- as outlined in your letter
- as long as you credit the source
- before we grant permission to use
- do not control the rights to
- for internal use only
- for classroom use only
- give you permission to
- give permission for you to
- grant permission for you to
- have no objections to
- have our permission to
- in their entirety
- on behalf of
- publish only those specific sections
- received your request to reproduce
- suggest that you write to
- the material you requested
- to reprint the
- to quote from the
- understand that this will be for the use of
- use will be limited to
- use of our materials for profit by
- will be for in-house use only
- will allow you to use
- would be happy to have you use
Sample Sentences
- Please, simply include us in your acknowledgments. You are using so little of the paper that we will waive our standard reprint fees.
- We request that you include the following note in your acknowledgments:
- I only ask that you include my permission in your acknowledgements and that you pay a one-time reprint fee of $50.
- The trustee of the estate asks that you pay $.10 per unit published in the first run and $.05 per unit each run thereafter.
- Please acknowledge our conditional permission and pay a one-time fee of $35.00.
- We will allow you to publish up to 150 words gratis. For each additional 50 words, we ask that you pay a one-time $35 fee.
Key Phrases
- as long as you acknowledge
- be included in your acknowledgments
- credit all quoted material
- fee for each additional
- for the uses you have detailed
- in your acknowledgments
- include our copyright notice
- indicate the source of the material on your copy
- justifies waiving the standard reprint fees
- on the second run, and thereafter, pay
- on condition that you
- pay a one-time fee of
- per unit published on the first run
- please use the following copyright note
- please acknowledge our permission
- please include a notation stating that
- reprinted by permission of
- request that you include the following
- should contain the following note
- should use the following credit line
- simply include us in your acknowledgments
- the one-time fee will be
- there is no fee for reprinting our material
- trustee asks that you include a credit notice
- up to 150 words gratis
Sample Sentences
- Because of the sensitive nature of the material to be reprinted, we ask that you send us the galleys so we can see how you have used our material.
- I would like you to send me a copy of your introduction, table of contents, notes to my essay, and galley proofs of the essay itself before you send your anthology to the press.
- Please send me your brochure before you actually publish it. I would like to make sure that my work is presented properly.
- Please send me a copy of the packet you intend to use in your class, so I can see how my article fits into your curriculum.
- Before you send your pamphlet to the press, we would like to see a copy of the manuscript, so that we can review our own material and possibly make suggestions.
- Please send me prints of the photographs and captions you intend to use as plates in your book, as well as any descriptions of my work that you intend to publish, so I can review them to see whether all is in order.
Key Phrases
- ask that you send the galleys to us
- before you send it to the press
- before publishing, contact the editor of
- contact us before
- describe the context in which you intend to
- due to the sensitive nature of the material
- ensure that my work is presented properly
- fax a copy of the manuscript
- hope you understand my concern
- is conditional upon your
- may I have a copy of your
- please send galley proofs of the
- please send a copy of the
- prior to printing
- request that you send prints to
- send for our approval
- so I can endorse my
- to see that everything is in order
- to see exactly how you will use
- to read the surrounding text before it is published
- to have an opportunity to review
- to see how you have used our material
- to ensure that I have no objections to
- to see how it will fit into your curriculum
- to send me a copy of
- view the layout prior to publishing
- when ready for distribution
- will there be any resale of
- would like to
- would like you to
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