Vacation & Leave Approval Letters: Templates and Examples for Every Situation
Letter #1: Approve Leave Request with Handover Instructions
Your leave request for October 16-22 is approved. Please discuss the [Project/Account Name] account with [Colleague Name] before your departure to ensure a smooth transition during your absence. Have a wonderful time!
Letter #2: Approve Vacation Leave with Well Wishes
Your request for vacation leave from July 1 to July 12 is approved. We hope you enjoy a well-deserved break, recharge, and return with renewed energy.
Letter #3: Approve Extended Leave with Paperwork Reminder
Your leave request from November 13 to December 9 is approved. We understand your need for a break after the [Project Name] project. Please consult with [HR Contact Name] for any paperwork concerns. Enjoy your vacation!
Letter #4: Approve Paternity Leave with Flexible Dates
Your paternity leave request is approved. We appreciate the advance notice and are happy to accommodate flexible dates around your child's birth. Please call us with updates as soon as possible.
Letter #5: Approve Vacation with Account Update Reminder
Your vacation from May 5 to May 15 is approved. Before you leave, please ensure the [Project/Account Name] account is up-to-date. Have a fantastic time and remember to use sunscreen!
Letter #6: Approve Bereavement Leave with Condolences
We extend our deepest condolences for your loss. Your bereavement leave request from [Start Date] to [End Date] is approved. Please take the time you need to grieve and heal.
Letter #7: Approve Family Leave with Contact Information
Your request for family leave from [Start Date] to [End Date] is approved. If any urgent matters arise, you can reach us at [Contact Information].
Letter #8: Approve Unpaid Leave with Benefits Clarification
Your request for unpaid leave from [Start Date] to [End Date] is approved. Please note that your [Specific Benefits] will be affected during this period. Contact [HR Contact Name] for further clarification.
Letter #9: Approve Sabbatical with Project Handover
Congratulations on being granted a sabbatical from [Start Date] to [End Date]. Please ensure all ongoing projects are handed over to [Colleague Name] before your departure.
Letter #10: Approve Study Leave with Expectations
Your request for study leave to pursue [Course Name] is approved. We expect you to share your learnings with the team upon your return.
Letter #11: Approve Military Leave with Appreciation
Thank you for your service. Your military leave request is fully approved. We wish you a safe deployment and look forward to welcoming you back.
Letter #12: Approve Jury Duty Leave with Flexibility
Your jury duty leave is approved for the duration of your service. Please keep us updated on your schedule, and we'll accommodate any necessary adjustments.
Letter #13: Approve Medical Leave with Well Wishes
Your request for medical leave from [Start Date] to [End Date] is approved. We wish you a speedy recovery and look forward to your return.
Letter #14: Approve Personal Leave with Flexibility
Your personal leave request from [Start Date] to [End Date] is approved. We trust you'll utilize this time effectively and return refreshed.
Letter #15: Approve Volunteer Leave with Support
We commend your commitment to [Volunteer Organization]. Your volunteer leave request is approved, and we support your efforts to make a difference.
Expert Tips
- Clearly state approval of the leave request and specify dates.
- Offer well wishes or condolences, depending on the leave type.
- Include relevant details like contact information or benefits clarification.
- Mention any specific expectations or instructions related to the leave.
- Maintain a supportive and understanding tone.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own approval letter effectively:
Sample Sentences
- Your request for one week's leave, starting Monday, August 15, has been approved.
- Your leave request for the period of August 15 through August 19 has been approved.
- Your request for a two-month leave of absence has been approved. This unpaid leave will begin on August 1 and end on September 30. Be sure to speak to Jane Doe about your medical coverage. You will need to pay the premiums if you wish to maintain coverage. She will also help with any other arrangements that need to be made.
- We have received your request for vacation leave from July 15 to July 24, and also for September 16. The July leave is fine, but we have a site meeting for the Doe project on September 16. You will probably want to attend that meeting, so you may wish to reconsider that particular date.
- Your request for three months' leave beginning September 8 has been approved on one condition: that you send us a photograph of the twins as soon as possible after they arrive! Please get together with John sometime this week to discuss the details, and fill out the appropriate forms.
Key Phrases
- a leave of absence
- am pleased to inform you that
- as soon as possible
- be sure to speak to
- because of your exemplary service record
- before we decide on the date
- discuss the details with
- fill out the appropriate forms
- happy that you have this opportunity
- has been approved
- have a meeting on
- help with any other arrangements
- may not wish to miss the
- need the finalize the dates
- to maintain your benefits
- unpaid leave will begin on
- will be happy to grant
- will need to cover the costs of
- will fill in for you
- would appreciate your
- your training your replacement
- your request for
Sample Sentences
- This is a well-earned opportunity.
- Jane says she doesn't know how her section will survive without you, but we all wish you a pleasant break.
- You mentioned you are planning to travel to the coast. We wish you the best of good weather.
- We were sorry to hear of your father's illness. This is a difficult time for your family and our best wishes go with you.
- We wish you and Eric a happy time at home with the new additions to your family, but we also look forward to your return.
Key Phrases
- already looking forward to
- best wishes go with you
- enjoy this well-deserved
- enjoy your hard-earned
- hope all goes well
- hope you encounter good weather
- hope things work out well
- is a difficult time for you
- is a once-in-a-lifetime-opportunity
- is in the nature of a celebration
- look forward to
- thoughts will be with you
- to your return
- understand that this is
- were sorry to hear about
- will certainly miss you
- wish you much success
- wish you a happy time
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