Schedule an Interview to Land Your Dream Job: Get Templates Now!

Letter #1: Invitation to Interview for Public Relations Position

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We have received your application and would like to discuss the consulting position we are offering in [company name] public relations office. I have arranged for you to meet with the hiring committee on [date], at [time]. The meeting will be in [room number] of the [building name], [address].

Please be prepared to discuss your resume in some depth. If you are unable to keep this appointment, please call the Human Resources Office at [phone number] to reschedule the interview.

We look forward to meeting with you.

Letter #2: Invitation to Interview for Department Position

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I have reviewed your resume and would like to interview you for a position in my department. I am able to see you in my office at [time] on either [date 1], [date 2], or [date 3]. Please call my administrative assistant, [assistant name], and advise them which of these dates suits your schedule. If you prefer a different date, they will try to accommodate you.

Please be prepared to discuss how your particular experiences will enable you to attract research grant money to this firm.

I look forward to meeting with you.

Letter #3: Invitation to Informal Interview

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I have reviewed your application and resume and I am impressed. I hope we can meet for an informal interview next week. [days of the week] afternoons are best for me. I hope you will call me at [phone number] so we can arrange to meet. Please be prepared to discuss your experiences with [specific experience relevant to the job]. I look forward to meeting with you.

Letter #4: Invitation to Meet and Discuss Future Opportunities

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Thank you for the resume and letter you sent. I am very impressed with both your education and your experience as a writer. Although we don't have any current openings that match your qualifications, we expect some positions to come open after [date]. I would like to meet with you personally to discuss what we do here and to learn more about your background. Please call my secretary, [secretary name], at [phone number] and make an appointment at a time convenient to us both.

Letter #5: Request for Interview for Marketing Position

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Your resume indicates that you have the qualifications we are seeking for the marketing position we have open. I'd like to schedule an interview with you to discuss the position in more detail. Please let me know your availability for an interview next week.

I look forward to hearing from you soon.

Letter #6: Invitation to Discuss Sales Management Opportunity

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I was impressed by your profile on LinkedIn and believe your experience aligns well with our open Sales Manager position. Would you be available for a brief introductory call next week to discuss this opportunity further?

Please feel free to share any time slots that work best for you.

Letter #7: Interview Invitation for Software Developer Role

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We are currently seeking a skilled Software Developer to join our team. Your experience with [specific technologies] caught my attention, and I believe you could be a valuable asset. I would like to invite you for an interview to discuss your qualifications and our company culture. Please let me know your availability next week.

Letter #8: Invitation to Interview for Customer Service Representative

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Your resume demonstrates a strong customer service background, and we are impressed with your experience in [specific experience relevant to the job]. We are looking for a Customer Service Representative to join our team, and we would like to invite you for an interview. Please contact me to schedule a time that works for you.

Letter #9: Request for Virtual Interview for Project Manager Position

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I came across your resume on [job board] and was intrigued by your experience in project management. We are actively seeking a Project Manager to lead our upcoming [project name]. I would like to schedule a virtual interview to discuss your skills and experience in more detail. Please let me know your availability for a video call next week.

Letter #10: Invitation to Interview for Marketing Coordinator Role

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We have received numerous applications for our Marketing Coordinator position, but your resume stood out due to your [specific skills or experience]. We would like to invite you for an interview to discuss your qualifications and career aspirations. Please let me know when you would be available for an interview next week.

Expert Tips

  • Use a clear and concise subject line that indicates the purpose of the email.
  • Personalize the email by addressing the candidate by name.
  • Mention the specific job title the candidate applied for.
  • State the purpose of the email, which is to schedule an interview.
  • Provide specific dates and times for the interview, or ask the candidate for their availability.
  • Include the location of the interview if it will be in person.
  • Mention the names and titles of the interviewers, if applicable.
  • Let the candidate know what to expect during the interview, such as the format or topics to be discussed.
  • Include contact information in case the candidate needs to reschedule or has questions.
  • Close the email with a professional tone and express your interest in meeting the candidate.

Write Unique and Personalized Letters: A Step-by-Step Guide

Follow these simple steps to write your own appointment letter effectively:

Sample Sentences
  • We appreciate your interest in Doe Enterprises and would like to meet with you on April 7, at the Springfield Hotel, at 11:30 a.m., to discuss your application for a position in warehouse security.
  • We have received your application and would like to meet with you to discuss our needs in more detail. Can you meet with us on July 16, at 12:00 p.m., at our office in Springfield?
  • I would like to meet with you in my office at 10:00 a.m. next Tuesday. If you cannot meet me at this time, please call my secretary and schedule the interview for a better time.
  • After reviewing your application for employment, we have decided that we would like to meet with you to discuss the possibility of your joining our firm. Can you meet with us on December 23, at 3:30 p.m., at our branch office in Springfield?
  • We invite you to join us Friday, November 15, at 1:00 p.m., to discuss your application for a position with the Doe Group. Please inform my secretary if you are unable to come at that time, so that we can reschedule your interview.
  • Thank you for your interest in a position with Doe Realty. We have scheduled an interview for you on Tuesday, November 15, at 12:00 p.m. If you are unable to come at that time, please inform my secretary, Jane Doe.
Key Phrases
  • after reviewing your application for employment
  • as soon as possible
  • can you be in my office on
  • could you meet with me at
  • have tentatively scheduled your interview for
  • if you cannot meet at this time
  • if this is inconvenient for you
  • if you are unable to
  • if you are interested in pursuing
  • let me know if
  • look forward to
  • please call to schedule a convenient time
  • please call my secretary to
  • please call to confirm
  • please let me know
  • to schedule our interview
  • to discussing the position with you
  • to meeting you
  • would like to meet with you
  • would like to interview you
  • would like to schedule an interview

Sample Sentences
  • Please bring your portfolio. We would also like you to prepare a sample magazine ad for our products.
  • Please be prepared to discuss last quarter's figures and what you think you can do to improve our team's output next quarter.
  • Please be prepared to discuss how your earlier work has prepared you for this position.
  • We would like to discuss our research agenda.
  • It would be helpful if you were to bring a few samples of your best work.
  • After the formal interview we would like you to speak to our research group about your recent work.
  • It is customary as part of our interviewing process to have a question and answer session with the hiring committee.
Key Phrases
  • a portfolio of your work
  • a tour of our
  • be sure to bring
  • be prepared to
  • be ready to
  • bring along your
  • bring with you
  • can expect to
  • could you be ready to
  • enclosed is a brochure about
  • in preparation for our interview
  • no need to bring
  • plan to be here for
  • please come a few minutes early
  • review of your qualifications
  • the interview will last approximately one hour
  • to discuss your
  • to ask you about
  • to see several examples of your work
  • to hear about
  • to discuss your expectations
  • to answer questions about
  • will ask you several questions about
  • will be expected to
  • will be discussing
  • will also be present
  • will expect you to
  • will be expected to
  • would also like to meet with you
  • would like to see your portfolio
  • would like to

Sample Sentences
  • We look forward to meeting with you.
  • Please confirm this appointment with Ms. Doe, our department secretary. We hope to hear from you soon.
  • I look forward to getting better acquainted with you.
  • Please call if you have preliminary questions.
  • We look forward to meeting you and learning more about your proposal.
Key Phrases
  • a more convenient time
  • am looking forward to
  • call me to
  • call my secretary to
  • if you have any questions
  • if this date is not acceptable
  • let me know
  • look forward to
  • please let me know
  • please confirm this appointment with
  • to getting better acquainted
  • to meeting you
  • to our interview
  • to hearing from you
  • unless I hear from you otherwise
  • will see you on

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