Missed Your Appointment? 9+ Apology Letters to Smooth Things Over
Letter #1: Apology for Missing Football Game
I apologize for having to cancel our plans to watch the football game together. My mother is visiting that weekend. However, I look forward to attending the homecoming game with you the following week.
Letter #2: Apology for Missing Staff Meeting Due to Travel Change
I apologize for missing the next monthly staff meeting due to a change in my travel itinerary. I won't return until [Date]. My assistant, [Assistant's Name], will distribute copies of my sales report in my absence. I look forward to seeing you at the November meeting.
Letter #3: Apology for Missing Safety Meeting Due to Conflicting Schedules
I apologize for missing the safety meeting on [Date] due to a conflicting commitment in [Location]. I am unable to be in two places at once. Please take notes, and I would like to review them over lunch on [Date].
Letter #4: Apology for Missing Lunch Date
I sincerely apologize for missing our lunch date yesterday. I overlooked our appointment due to a printing deadline. I value our time together and would like to reschedule for lunch at [Restaurant Name] at [Time] on [Date]. My treat.
Letter #5: Apology for Missing Doctor's Appointment
I apologize for missing my doctor's appointment on [Date]. I experienced an unexpected [Reason] and was unable to attend. I value my health and understand the importance of this appointment. I have already rescheduled for [New Date] at [New Time].
Letter #6: Apology for Missing Job Interview
I am truly sorry for missing our scheduled job interview on [Date]. I encountered an unforeseen [Reason] that prevented me from attending. I am very interested in the [Job Title] position and hope we can reschedule at your earliest convenience.
Letter #7: Apology for Missing Client Meeting
I apologize for missing our meeting on [Date]. I experienced a [Reason] that required my immediate attention. I value your business and would like to reschedule as soon as possible. Please let me know your availability.
Letter #8: Apology for Missing Dinner Party
I am so sorry for missing your dinner party on [Date]. I was feeling unwell due to [Reason] and didn't want to risk getting anyone else sick. I appreciate your invitation and hope we can get together soon.
Letter #9: Apology for Missing Performance
I deeply regret missing your performance on [Date]. I had an unexpected [Reason] and couldn't attend. I heard it was amazing, and I apologize for missing out on the opportunity to support you. I hope we can connect soon.
Letter #10: Apology for Missing Class Reunion
I apologize for not being able to attend our class reunion. Due to [Reason], I had to change my plans. I was really looking forward to catching up with everyone and reminiscing about old times. I hope the reunion was a success.
Expert Tips
- Express sincere apologies for missing the appointment.
- Briefly explain the reason, without making excuses.
- Offer to reschedule or propose an alternative solution.
- Reiterate your interest in meeting or connecting at another time.
- Maintain a professional and respectful tone throughout the letter.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own appointment letter effectively:
Sample Sentences
- Because I was double scheduled yesterday afternoon, I had to miss our appointment. I am very sorry for any inconvenience I may have caused you.
- I will not be able to make our meeting tomorrow at 1:00. This morning, the CEO asked me to fly to Denver to meet with him, and I won't be back until Thursday.
- I am sorry I wasn't able to make it to the board meeting last week. Of all places, I was in the hospital.
- While reviewing my notes from last week's team meeting, I noticed that I was supposed to meet with you this morning in Room 154. In the rush of getting orders out, I simply forgot.
- For the last two weeks in May, I will be touring our European facilities, and will therefore not be in attendance at the shareholders' meeting.
Key Phrases
- a sudden emergency
- am afraid that I forgot
- circumstances beyond my control
- completely slipped my mind
- have been double-booked
- have to miss our appointment
- missed our appointment
- must apologize for
- running behind schedule
- sorry for the inconvenience
- sorry I wasn't able to make it
- was unfortunately delayed
- was supposed to meet with you
- will be unable to keep our appointment
- will be out of town
- will therefore not be in attendance
- will be unable to
- will not be able to
- won't be available until
- won't be back until
Sample Sentences
- If you would still like to meet, I am available tomorrow at 10:00 or 3:00. Give me a call and we can arrange something.
- If possible, I would like to have a copy of the minutes of the April 13 meeting, so I can keep myself abreast of project developments.
- Is there a time next week when we could meet together? Please give me a call and we will work something out. Thursdays are generally good for me.
- I was wondering if I could send somebody from my team to represent me? If such an arrangement would be satisfactory, please call and I will ask someone to fill in for me.
- If you could reserve conference room #2, I could call from Germany and participate in the discussion on the speaker phone. I will be leaving Friday, so please let me know as soon as possible whether this would be an acceptable arrangement.
Key Phrases
- could send a representative
- first possible time will be
- if you would still like to meet
- let's reschedule for
- please give me a call
- please let me know
- schedule is booked up until
- the next convenient time for you
- what I can do to
- will arrange something then
- will be happy to
- will be available on
- will be free on
- will work something out
- will be more than willing to
- won't be free again until
- would this arrangement be satisfactory for you
- would you be able to
- would it be possible to
- would this be a good time for you
- would like to receive a copy of
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