Cancel or Postpone an Appointment: Get Professional Letter Templates
Letter #1: Cancellation of Conference Participation
I regret to inform you that I cannot attend the August convention in [Location] and will be unable to participate in the panel on insurance for businesses due to a medical condition requiring daily treatment. I apologize for any inconvenience caused and hope to collaborate with you on future projects. [Contact Name] or [Contact Name] at [Company Name] may be able to assist you with the panel.
Letter #2: Postponement of Tax Audit
Due to unexpected work responsibilities requiring international travel, I must postpone my tax audit scheduled for [Date]. I will contact your office upon my return to reschedule. My bookkeeper has ensured all documentation is complete. Please leave any messages on my home answering machine.
Letter #3: Cancellation of Appointment with Governor
I apologize for canceling my appointment with the Governor on [Date] due to a family emergency. My mother is hospitalized for heart surgery, and I will be in [Location] for the next three months. I will contact your office to reschedule upon my return. Please send the requested information to my home address, which will be forwarded to me.
Letter #4: Cancellation of In-Person Meeting
I am unable to keep our [Time] appointment on [Date] due to a new company policy canceling all employee travel. I apologize for the inconvenience and will continue to service your account via phone, fax, or email.
Letter #5: Cancellation of Appointment Due to Scheduling Conflict
I apologize for having to cancel our appointment on [Date] at [Time]. An unforeseen scheduling conflict has arisen. I value your time and would like to reschedule at your earliest convenience. Please let me know your availability.
Letter #6: Postponement of Meeting Due to Illness
I am writing to request a postponement of our meeting scheduled for [Date] at [Time]. I have come down with [Illness] and am unable to attend. I apologize for any inconvenience this may cause and would like to reschedule as soon as possible.
Letter #7: Cancellation of Job Interview
I regret to inform you that I must cancel my job interview scheduled for [Date] at [Time]. I have accepted another position. I apologize for any inconvenience this may cause and appreciate your understanding.
Letter #8: Cancellation of Lunch Meeting
I apologize for canceling our lunch meeting on [Date]. An urgent matter has come up that requires my immediate attention. I value our relationship and hope we can reschedule soon.
Letter #9: Cancellation of Doctor's Appointment
I am writing to cancel my doctor's appointment on [Date] at [Time]. I apologize for any inconvenience this may cause and would like to reschedule for a later date.
Letter #10: Postponement of Project Deadline
I am writing to request a postponement of the project deadline. Due to unforeseen circumstances, we are behind schedule and need additional time to complete the work to the highest standard. I apologize for any inconvenience this may cause and will keep you updated on our progress.
Expert Tips
- State the reason for cancellation or postponement clearly and concisely.
- Apologize for any inconvenience caused.
- Offer to reschedule, if applicable.
- Provide alternative contact methods, if necessary.
- Maintain a professional and respectful tone.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own appointment letter effectively:
Sample Sentences
- I regret having to cancel our appointment for next Tuesday, but my daughter is scheduled for surgery that day.
- I am afraid I must postpone our April 24 meeting at the Hotel Doe. I have been asked to clear my schedule that day for an urgent meeting.
- Unfortunately, I cannot keep our September 6 appointment. I have been reassigned and my new project will take me out of the country for that week.
- We must reschedule the May 17 board meeting. We were unaware of the regional conference on that day.
- I appreciate your dinner invitation for February 9, but I will have to take a rain check on it. I had forgotten that I will be out of town on business.
- I regret that will not be ready to meet with you on June 3, as we planned.
Key Phrases
- am sorry to say that
- am obliged to cancel
- an unexpected complication has arisen
- as we had planned
- because of unforeseen difficulties
- didn't realize that
- find it necessary to
- have been asked to
- have to cancel our
- necessitates a delay
- need to postpone
- on that day
- regret that I will be unable to
- regret having to cancel
- suggest that we postpone our
- unavailable at that time
- unfortunately slipped my mind
- was unaware that
- will have to reschedule
- will take me out of the country
- will not be in a position to
- will be unable to
- will prevent me from
- will not be ready to
- will be out of town
- will have to take a rain check
- won't be able to keep
- would hate to waste your time
- would it be possible to postpone
Sample Sentences
- I will be in town in November and will call to schedule another appointment.
- If convenient for you, I could reschedule our appointment for the same place on November 21, at 3:00 p.m.
- I would still like to meet with you. Please call me so we can set up a new time.
- Would it be okay to meet the next day at the same time and place?
- When I have a better idea about the status of the project, I will call you to reschedule the presentation. You can expect my call within two weeks.
- Please get in touch with me at the end of July to reschedule our meeting.
Key Phrases
- arrange another meeting after
- call next week and reschedule
- can we change the time to
- contact me again next
- could reschedule for
- could you give me a call
- give me a call
- if convenient for you
- if you would still like to
- if it is possible for you
- let me know if
- let's plan for later that same week
- please get in touch with me
- please note that
- please mark your calendars
- same time and place a week later
- see if we can work out
- set up another appointment
- set up a new time
- should be back by
- unable to meet with you until
- when I have further information
- when the situation changes
- will get back to you
- will call you when I
- would you be so kind as to
- would it be okay to
- would be happy to reschedule
- would Monday work for you
- would still like to meet with you
- would it be convenient for you to meet me on
Sample Sentences
- I look forward to meeting with you.
- We look forward to meeting you and learning more about your proposed project.
- I am very sorry for any inconvenience this may cause you, and I look forward to hearing from you.
- I apologize for the short notice, and hope we can get together soon.
- Again, we apologize for this change of plans, and look forward to hearing from you.
Key Phrases
- am still interested in
- appreciate your cooperation
- do apologize for
- for this inconvenience
- for your understanding
- for your patience
- for this change of plans
- for the inconvenience
- hope you will forgive me for
- look forward to
- meet at your convenience
- sorry about the change in plans
- thank you for
- to seeing you soon
- to meeting with you
- to hearing from you
- to learning more about
- to establishing a
- value the opportunity to
- will do my best to
Get Free Handcrafted Appointment Letters
Get high-quality, manually written letters by experts at WriteExpress.com
