13+ Professional Acceptance Letter Examples & Templates for Employee Resignations
Letter #1:
Thank you for letting me know about your decision to resign from your position as administrative assistant. While I'm sorry to see you go, I appreciate the [notice period] notice you've provided, which will allow us to find a suitable replacement.
Your exceptional attendance, strong work ethic, and writing skills have been valuable assets to our team. You've also been a reliable and supportive colleague. We wish you the very best in your future endeavors – you deserve all the success!
Letter #2:
We were sorry to learn of your decision to resign from your design position, effective June 5th. Your talent and expertise will be greatly missed. We've truly enjoyed working with you and appreciate your contributions to the team. Remember, Doe Design's doors are always open if your new opportunity isn't quite the right fit.
Letter #3:
We understand you'll be leaving your role on Friday, November 5th. While we're sad to see you go, we respect your decision and wish you all the best in your future endeavors. Your work on the M105 engine, and your contributions to product development as a whole, have been invaluable. We hope you'll stay in touch and keep us updated on your success!
Letter #4:
Thank you for informing us about your new position. While your departure from the art department is unexpected, we understand the opportunity aligns well with your career goals. Your positive attitude and creative contributions have been instrumental to our team dynamic, and you will be deeply missed. We wish you all the best at Doe Design and beyond!
Letter #5: Accepting Your Resignation with Gratitude
Thank you for your letter of resignation. We're certainly sad to see you go, but we wish you all the best in your future endeavors. Your contributions to the team will not be forgotten. Please don't hesitate to stay in touch.
Letter #6: Acknowledging Your Resignation and Expressing Appreciation
We have received and accept your resignation, effective [date]. Thank you for your [length of service] years of dedicated service to [company name]. Your hard work and commitment have been greatly appreciated.
Letter #7: Confirming Your Departure and Offering Well Wishes
This letter confirms your resignation from [company name], effective [date]. We understand your decision and wish you the best of luck in your future endeavors. We are grateful for your contributions and wish you continued success.
Letter #8: Formal Acceptance of Your Resignation
We hereby acknowledge your resignation from your position as [position] at [company name], effective [date]. We appreciate your contributions to the company and wish you all the best in your future career.
Letter #9: Best Wishes on Your Next Chapter
While we're saddened by your departure, we're excited for you as you embark on a new chapter in your career. We appreciate your contributions to [company name] and wish you all the best in your future endeavors.
Letter #10: Wishing You Success in Your Future Endeavors
Thank you for your dedication and hard work during your time at [company name]. We are sorry to see you go, but we wish you every success in your future career. We'll miss having you on the team.
Letter #11: Goodbye and Good Luck
It has been a pleasure working with you. Your presence in the office will be missed. We wish you the best of luck in your future endeavors.
Letter #12: Expressing Regret and Wishing You Well
We are sorry to hear about your decision to leave [company name]. We value your contributions and wish you all the best in your future endeavors.
Letter #13: Thank You for Your Service
On behalf of everyone at [company name], we would like to thank you for your service. We wish you all the best in your future endeavors.
Letter #14: Farewell and Best Wishes
We are sad to see you go, but we wish you all the best in your new role. We hope to stay in touch and wish you continued success.
Expert Tips
- Keep your tone professional and respectful.
- Acknowledge the employee's resignation and departure date.
- Express appreciation for their contributions to the company.
- Offer well wishes for their future endeavors.
- If appropriate, mention the next steps in the offboarding process.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own acceptance letter effectively:
Sample Sentences
- I am very sorry to hear that you will be leaving your position as customer service representative this coming June, but I want to thank you for giving me sufficient advance notice so that I can find a qualified replacement.
- On behalf of management, I hereby accept your resignation, effective Thursday, November 15.
- I received your resignation this morning and, as you requested, will grant it immediately. However, I would like to arrange a meeting with you to discuss your reasons for leaving Doe International on such short notice.
- I was both saddened and pleased to learn of the job offer that you recently received from Doe Corporation as their new advertising representative. Of course, it is an offer that you cannot turn down. I am only sorry that we do not have a similar position for you here in our firm. I therefore accept your resignation as graphic designer, effective March 1.
- Doe Corporation accepts your resignation and regretfully releases you from your duties effective two weeks from today. We thank you for giving adequate notice of your decision to leave the company.
- We are sorry that you are leaving your position as fabrication operator and regretfully accept your resignation.
- Your resignation as senior editor has come as quite a shock, but I accept it and understand that your last day will be Friday, March 2.
- With great regret, I accept your resignation from your maintenance position here at Doe Aeronautics.
Key Phrases
- a wonderful opportunity
- accept your resignation effective
- accept your resignation from
- am only sorry that
- as you have requested
- has come as quite a shock
- a most attractive offer
- leaving your position as
- on behalf of management
- received your resignation
- regret that you will be leaving, but
- regretfully accept your resignation
- regretfully release you from your duties, effective
- respect your decision to leave
- sorry to lose you
- sorry that you are leaving your position as
- such short notice
- thank you for giving us sufficient advance notice
- thank you for giving adequate notice
- you will be leaving us
- to discuss your reasons for leaving
- two weeks from today
- understand your reasons for leaving
- understand your last day will be
- very sorry to hear that
- with great regret
- would like to meet with you to
- your decision to leave the company
Sample Sentences
- I have really appreciated seeing your enthusiasm as you completed your daily tasks.
- Our customers have grown to trust and respect you.
- If you need a letter of recommendation, I will be more than happy to supply one. You have been a valuable asset to our team.
- We will never forget the many hours you spent working beyond your assigned duties.
- Your work has always been efficient and careful.
- I appreciate the contributions you have made to our sales department.
- Thank you for your years of faithful service and valuable cooperation even during the rough times this corporation has endured.
- You have accomplished a great deal during your tenure with us. I want you to know that I give you full credit for developing and organizing this company's marketing branch.
- We will remember your contributions long after your departure.
Key Phrases
- a letter of recommendation
- above and beyond your specified duties
- always punctual and efficient
- always ready to assist
- appreciate your contributions to
- as you completed your daily tasks
- benefited from your
- customers have grown to
- during your tenure with us
- efficient and careful
- even during the rough times
- for your years of faithful service
- for developing and organizing
- you have been a valuable asset to
- we have really appreciated seeing your
- you have accomplished a great deal
- you have been a valued employee
- we have appreciated your
- if you should need a
- thank you for all your efforts
- the many hours you spent
- want you to know that
- will remember your contributions
- will be happy to
- will miss your work ethic
- your work has always been exemplary
Sample Sentences
- We wish you the best possible future.
- The best of luck to you.
- May you have continued success in your career.
- The new job should be perfect for you. Please accept our best wishes for even further success in your career.
- I give you my warmest personal regards and deepest gratitude.
- I am sure that I can speak for everyone here at Doe Corporation when I say that we will miss you.
- I value your friendship. Please keep in touch.
- We will miss you at the office but wish you well as you take on your new responsibilities.
Key Phrases
- all that you hoped it would be
- all that you envisioned
- as you take on your new responsibilities
- continued success in your career
- deserve all the success that comes your way
- exceed your expectations
- feel confident that
- give you my best personal regards
- have valued your friendship
- hope that you will
- in your new job
- keep in touch
- my best wishes for
- please accept our best wishes for
- sure that I can speak for everyone here when I say
- the best of luck to you
- the new job should be perfect for you
- you will succeed admirably
- we will all miss you
- we will miss you at the office
- we wish you every success
- we wish you the best possible future
- we wish you well
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